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HomeMy WebLinkAboutAGENDA - 12/12/1995 - VILLAGE BOARD AGENDA � ,'fps . .. ="`-:l��`y'a' c_--_�• J Next ORD: 2460 (2463) Next RES: 72-95 (79-95) Recess:. 9 p.m. AGENDA Regular Village Board Meeting December 12, 1995 Elk Grove Village 1 . Call. to Order 2 . Invocation (Rev. Mark Clem, Pastor Elk Grove Baptist Church) 3 . Approval of Minutes of November 14, 1995 4 . President 's Report 5 . Accounts Payable Warrants: December 12, 1995 6. CONSENT AGENDA A) Consideration of a request (attached) from Mr. and Mrs. Johnson, 1269 Diane Lane, for a variation from Section 8-12B-1-ID, Easements, , of the Municipal Code to permit the construction of a shed to encroach 1 foot, 6 inches into a 7-fpot, 116-inch public utility and drainage easement . (The petitioner' is proposing to build a shed which would encroach 1 foot, 6 inches into the existing 7-foot, 6-inch utility easement . The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, Northern Illinois Gas, and Continental Cablevision. The Department of Engineering and Community Development has determined that there are no Village-owned utilities in the easement . (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the shed. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) f B) Consideration of a request (attached) from Pre-Finish `i Metals, 2200 Pratt Boulevard, for a variation from Section 8-12B-I-1D, Easements, of the Municipal Code to permit the construction of two support columns ' 2.V Agenda for VB Meetin:;_-12-12-95 -2- , to encroach 1 foot, 6 inches into a 25-foot public \� utility and drainage easement . (Pre-Finish Metals recently received a Zoning Variance to allow the encroachment of the columns into the front setback along Pratt Boulevard. The petitioner needs to construct the columns to support a second floor board room at the facility. (The petitioner has been granted permission to encroach upon the easement by Commonwealth Edison, Northern Illinois Gas, Ameritech and Continental Cablevision. The Department of Engineering & Community Development has determined that there are no Village-owned utilities in the easement and there is no indication to believe that the Village will be utilizing the easement in the future. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to construction. (A report from the Director of Engineering & Community Development, recommending approval is --Iattached. ) C) Consideration to reject all bids received for the refurbishing of the Village 's 1985 Ford LTS 8000 dump truck. I (The FY 1995-96 Public Works Department budget includes funds for the refurbishing of the Village 's 1985 Ford LTS 8000 dump truck. Bid specifications were provided to ten (10) potential bidders of which one (1 ) submitted a response. (Public Works reviewed the bid submitted by I Roback 's Truck & Auto Body, Elk Grove, IL and found it to meet all specifications; however, the bid price exceeded the amount budgeted for this project by 44% . I Based on the cost to refurbish the existing dump truck in relation to the cost of a new truck, it is the recommendation of the Public Works Department to reject all bids received. Public Works will review I their options and consider a dump truck replacement proposal in the FY 196- '97 budget for Village Board consideration. (Reports from the Purchasing Agent and Director of Public Works, recommending approval , are attached. The Village Manager concurs with the recommendation . ) I ID) Consideration to award a professional services contract to HTE, Inc. , of Orlando, FL, to provide I technical assistance in upgrading the utility Billing software on the AS400 in an amount not to exceed $5, 150. I (The FY '95- 196 Finance Department budget 1 II �Agenda for VB Meetin•12-12-95 -3- contains funds to upgrade the Village 's AS400 Utility Billing application with HTE 's latest software release. The original AS400 software was purchased in 1990 and upgraded in 1992 . HTE has provided excellent service during that time. (The upgrade of the software will take place in two phases . The first phase would be a definition phase in which both the new and old programs will be operated concurrently to determine what modifications need to be made. The second phase will implement the necessary modifications. (Adequate funds are budgeted and available for this expense. (Reports from the Purchasing Agent and Data Processing Supervisor, recommending approval, are attached. ) E) Consideration to award a purchase contract under the Federal Government GSA Contract Pricing to Sun Office, Inc. , Elk Grove, IL for the purchase and installation of office furniture in an amount not to exceed $9, 182 . (The FY 1995 - '96 Police Department Budget contains funds for the purchase of six workstations for the Records Management Section. By purchasing under the Federal Government GSA Pricing Contract, the Village obtains the contractor 's low bid price to the Federal Government . (Sun Office has provided equipment to the Village in the past . Both their service and quality has been found to be acceptable. (The original amount budgeted for this purchase was $8, 000 . Sufficient funds are available through a budget transfer. (Reports from the Purchasing Agent and Chief of Police, recommending approval , are attached. ) F) Consideration to increase a professional service contract with Patrick Engineering, Glen Ellyn, IL for the design and preparation of plans and bid specifications for improvement to the Police Department HVAC system in the amount of $1 , 100 for a total contract not to exceed $9, 800. (At the 3/14/95 Village Board meeting, the Village Board awarded a professional service contract to Patrick Engineering for the above-mentioned work. Due to changes requested by the Village related to added options for the bid specifications, the consultant 's work effort exceeded the amount provided for under the original contract . (A report from the Director of Public Works, recommending approval, is attached. ) Agenda for VB Meetin ib,2-12-95 -4- G) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Bishop Plumbing, Inc. , Des Plaines, IL for the purchase and installation of two (2) sewer ejector pumps in an amount not to exceed $10,985 . (The FY 1995-96 Public Works Department budget contains funds for the purchase of two (2) sewer ejector pumps for the Landmeier Public Works facility. Bid specifications for the purchase of the ejector pumps were provided to thirteen (13) potential bidders of which six (6) responded. Upon review of the bidders and their qualifications, it was determined that Bishop Plumbing, Inc. , was the lowest responsive and responsible bidder. (Funds in the amount of $6, 000 were budgeted for this project . Adequate funds are available through a budget transfer. (Reports from the Purchasing Agent and Director of Public Works, recommending approval , are attached. ) H) Consideration of a request (attached) from Sola Electric, 1717 Busse Road, to grant a variation to Section 8-12B-1-D, Easements, of the Municipal Code to permit the construction of a temporary remediation building and 2,000 gallon above-ground storage tank to encroach twelve (12) feet into a twenty-five (25) foot public utility and drainage easement . (The petitioner is requesting to install a soil and groundwater remediation system adjacent to the location where the soil will be remediated. The remediation building and 2, 000 gallon above-ground tank are temporary and will remain at their location for approximately two (2) years. When the surrounding remediation is complete, both structures will be removed. The petitioner has been granted permission to encroach into the easement from Ameritech, Commonwealth Edison, Northern Illinois Gas, and Continental Cablevision. The Department of Engineering and Community Development has field checked this location and determined that there are no Village-owned utilities within the easement and no indication that the Village will be utilizing it in the future. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to the existing state prior to construction. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meetinsl2-Z2-95 • -5- I) Consideration to authorize the payment of $2,000 to Community Education Foundation Township High School District 214 for the Fighting Back Program. (Fighting Back: Communities Against Substance Abuse is comprised . of Elk Grove, Arlington Heights, Buffalo Grove, Des Plaines, Mt . Prospect, Rolling Meadows, and High School District 214 . Each community is requested to provide $2,000 in funding. Fighting Back also received State grants as well as donations from private companies. Fighting Back works on a regional level toward providing a drug-free environment through education and support of prevention and treatment agencies. Our social workers and Community Service office work with Fighting Back. (The funds for the donation are budgeted and available in this year's budget . ) J) Consideration to award a custodial service contract to Illinois Building Services, Inc. , Roselle, IL to provide general housekeeping and sanitation services at the Fire Administration Building from January 2 until April 30 at a cost not to exceed $5, 600. (Illinois Building services provided the lowest quote for personnel to dust , mop, clean, and vacuum the lobby, office area and restrooms on a work day basis. , The cost to do so is $1 ,295 per month over 4 months. In addition, funds have been included for tile floor stripping and waxing on a bi-monthly basis. (The Public Works Department currently has a vacancy for a full time custodian position. That position provides services at the Fire Administration Building. Illinois Building Services will provide the same level of service on a trial basis through the end of the fiscal year. Initial projections estimate that the Village will save $1 , 700 by using the private company for four months) . K) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Schmerler Ford, Inc. , Elk Grove Village, IL to furnish and deliver one 1996 Ford F-250 HD pick-up truck for the Public Works Department in an amount not to exceed $15,971 , including the trade-in value of $300 on a 1980 Ford F-250 pick-up. (The FY 195- 196 Public Works Department budget contains funds for the purchase of one (1 ) 314 ton pick-up. Bid specifications were provided to thirteen (13) potential bidders, of which three (3) submitted bids. Upon reviewing the bids it was determined that Schmerler Ford was the lowest responsive and responsible bidder. (The bid price for the Ford F-250 HD pick-up Agonda for VB Meetin•2-12-95 -6- truck includes the trade-in price of $300 for a 1980 Ford F-250 pick-up truck. (Sufficient funds are available for this purchase. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) L) Consideration to increase a professional service contract with C. A. Riley Electric for the replacement of an underground service panel at the Landmeier Road Public Works facility in the amount of $1 ,975 for a total contract amount not to exceed $24,475 . (At the 11 /14/95 Village Board meeting the Village Board awarded a contract to C.A. Riley for the above-mentioned work at 666 Landmeier Road. Due to Village ordinances restricting overhead electrical service lines in residentially zoned districts, the contract with C. A. Riley needs to be altered to relocate the service lines below ground. The current electrical service lines are located below ground. (In order to minimize the impact of this change, the Public Works Department will be performing all excavation, backfilling, and restoration related to the undergrounding of the service lines. The increase to the contract amounts to $1 , 975 . (A memo from the Director of Public Works, recommending approval, is attached. ) M) Consideration to execute a professional services contract with the lowest responsive and responsible proposer, RJN Environmental , Wheaton, IL to furnish and provide software, data-translation, set-up, training and project management services for Phase I of the Public Works infrastructure management system in an amount not to exceed $24, 480. (The FY 1995- '96 Public Works Department budget includes funds for the purchase of an infrastructure management system. Upon researching potential providers for this service it was determined that only two (2) vendors were capable of offering a full product line in conjunction with our existing digital maps and utility atlas. Both sources were provided request for proposals and responded accordingly. Upon review of the proposals, RJN Environmental was determined to have the lowest responsive and responsible quote. (Phase I of the project includes the initialization workshop, data translation of pavement information, installation, training and software. Upon completion, the Village will be able to manage and operate its infrastructure in a more cost effective and efficient manner. Completion of this ?' Agenda for VB Meetin•2-12-95 • -7- project is anticipated to occur in late 1996. There are 4 phases overall . (A report from the Director of Public Works was distributed previously. ) N) Consideration to award a contract to the lowest responsive and responsible bidder, R. W. Hendricksen Company, Des Plaines, IL for pruning and trimming of parkway trees, in an amount not to exceed $10. 35 per tree for trimming and $4 . 08 per tree for chipping and clean-up for a total contract not to exceed $28, 860. (Approximately, 2,000 parkway trees are to be pruned at a cost of $10. 35 per tree . Hendricksen has performed similar work in the past for the Village. (The work involved in this contract is for high branch trimming. Public Works does not have the equipment to reach high branches on mature trees in the Village . (In addition to the trimming, this contract includes the execution of an option to provide cleanup chipping in the amount of $4 . 08 per tree. This option will be used at times to free Public Works personnel and equipment to be utilized for additional low branch tree trimming throughout the Village. (Reports from the Purchasing Agent and Director of Public Works, recommending approval , are attached. ) O) Consideration to increase a contract with Rossi Contractors, Northlake, IL for hauling and disposal of non-toxic debris in the amount of $30,000 for a total contract amount not to exceed $68,300. (At the 4125/95 Village Board meeting, the Village Board awarded a contract to Rossi Contractors, for hauling of all non-toxic debris for FY '95- '96. This contract was awarded based upon the determination that Rossi contractors was the lowest responsive and responsible bidder for the project . Their bid price of $7. 76 per yard of debris is 40 lower than the price obtained in FY 194- '95 . (It is necessary to increase the contract amount with Rossi to extend it through the end of the fiscal year in order to remove normal accumulation of debris as well as the debris generated by this winter 's industrial drainage ditch program. Rossi has agreed to provide this service at the same rate as the existing contract, thereby, removing the need to re-bid the project . In total , $80,000 is budgeted for debris removal . (Memos from the Director of Public Works and Finance Department, recommending approval , are attached. ) Agenda for VB Meeting 2-12-95 • -8- P) Consideration to adopt RESOLUTION NO. 72-95 (attached) accepting Letter of Credit No. NAS219882, from Wells Fargo Bank in the amount of $521 ,59B. 83, expiring January 24, 1997 to secure obligation of the annexation agreement with Lexington Homes Development Corporation for public improvements related to Phase II of the Huntington Chase Subdivision . (This letter of credit guarantees the terms and conditions of the Village 's annexation agreement as it pertains to the construction of Phase II of the Huntington Chase Subdivision. This letter of credit will be taking the place of a cash bond posted by Lexington Homes at the time they applied for building permits. ) (A memo from the Director of Engineering & Community Development, recommending approval , is attached. In addition, the Village Attorney has reviewed the language and finds it acceptable. ) Q) Consideration to adopt RESOLUTION NO. 73-95 (attached) supporting the issuance of Industrial Revenue Bonds by the Illinois Development Finance Authority for the benefit of Amitron Corporation. (The Illinois Development Finance Authority (IDFA) has approved the application to issue tax-exempt Industrial Revenue Bonds (IRB) on behalf of Amitron Corporation located at 1717 Busse Road. The IDFA has notified the Village and is seeking Village concurrence with the bond issue. The bond issue is let by the State of Illinois. No funds or obligations are required by the Village . (The bond issue will be used to finance the acquisition of 8. 9 acres of land and renovation of an existing manufacturing facility. The amount of the bond issue is $2, 500,000. (A report from the Economic Development Officer recommending approval, is attached. ) R) Consideration to adopt RESOLUTION NO. 74-95 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1995 for certain property located at 900 Elmhurst Road. (Groot Industries plans to construct a new general office and truck maintenance facility at this location to expand their current waste transfer station in Chicago. (The Class 6(B) tax incentive allows a property tax assessed valuation reduction from 36% to 160 of the fair market value for an eight-year period. The Class 6(B) status applies to the construction of the facility. Agenda for VB Meetin•2-12-95 -9- (The total cost of the project will add an additional $1 ,000,000 to the property tax base and create between 125-150 jobs in Elk Grove. (A report from the Economic Development Officer, recommending approval, and a letter from Groot Industries requesting 6(B) status are attached. ) S) Consideration to adopt RESOLUTION NO. 75-95 (attached) authorizing the Village President to execute an agreement with Ameritech New Media Enterprises for the installation of a pass-through cable television. Fiber optic line in certain Village Rights-of-Way. (The agreement will allow Ameritech 's cable television company, New Media Enterprises, to install a fiber optic line. The line will not be used to provide service in Elk Grove unless Ameritech obtains a Cable television franchise agreement from the Village. (Under the agreement, Ameritech New Media Enterprises shall pay approximately $5, 800 for engineering permits. During the first year they will also pay $9,000 for an annual license based upon a rate of $0. 30 per foot and then pay $15, 000 annually based upon a rate of $0 . 50 per foot . (The agreement is for 10 years, but will be , superceded by a cable television franchise agreement if we reach an agreement with Ameritech on one. (The Village Attorney has reviewed the agreement and finds it acceptable. ) T) Consideration to adopt RESOLUTION NO. 76-95 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1995 for certain property located at 1000 Chase. (Gullo International Development Corporation plans to construct a new industrial office building at this location. (The Class 6 (B) tax incentive allows a property tax assessed valuation reduction from 36% to 16$ of the fair market value for an eight-year period. The Class 6 (B) status applies to the construction of the facility. (The total cost of the project will add an additional $400, 000 to the property tax base. (A report from the Economic Development Officer, recommending approval, and a letter from Gullo International Development Corporation requesting 6 (B) status are attached. ) U) Consideration of the following: -- to adopt RESOLUTION NO. 77-95 (attached) Agenda for VB Meetin&12-12-95 • -10- authorizing the Village President to execute an agreement for a real estate contract between the Village of Elk Grove Village and Alan Busse; and -- to increase the Capital Projects Fund by $335,000 for the land purchase. (Approximately 1 .5 acres of real estate is being purchased by the Village under the contract at a rate of $5 . 00 per square foot which amounts to $326, 734 . (The budget increase includes additional cost related to the purchase of the land, including land survey costs, soil boring tests, and closing costs. ) V) Consideration to adopt RESOLUTION NO. 78-95 (attached) authorizing a factor of 3% for loss in collection for the 1995 property tax levy for General Obligation Bond Series 1989, Series 1991 , Series 1992, Series 1993, and Series 1994 . (According to State law, municipalities in Illinois are allowed to authorize their County Clerks to set their respective property tax levies by establishing a loss in collection factor to account for the percentage of property taxes which go unpaid or uncollected every year. Currently, the County has had good success in collecting property taxes from Elk Grove taxpayers. As such, it is recommended that the loss in collection factor be decreased from 5% to 3% . (A report from the Director of Finance on this matter was previously distributed. ) W) Consideration to adopt ORDINANCE NO. 2460 (attached) abating a portion of the 1995 Property Tax Levy for certain General Obligation Bonds for Series 1989 . (The amount of $487, 869 for the library 's portion of the General Obligation Bonds, Series 1989 will be abated for debt service funds for which the library reimburses the Village. (A memo from the Director of Finance on this matter is attached. ) X) Consideration to adopt ORDINANCE NO. 2461 (attached) authorizing the levy and collections of taxes for the corporate and municipal purposes of the Village of Elk Grove for the fiscal year beginning May 1 , 1995 and ending April 30, 1996. (This item was discussed at the November 14, 1995 Committee of the Whole meeting. (A copy of the ordinance was previously distributed. ) "Agenda for VB Meeting*2-12-95 -11 - Y) Consideration to adopt ORDINANCE NO. 2462 (attached) granting a special use permit to allow the construction and operation of a food processing facility in an I-2 zoned district at property located at 950 Chase Avenue. (This item also appears under Unfinished Business of the Village Attorney on the Agenda . ) 7. REGULAR AGENDA A) Consideration of a request from the petitioner, Silvana De Leonibus Giammarrusco for a class "A" liquor license for the D 'Marcella Corporation for a proposed restaurant to be located at 1109-1115 Rohlwing Road. (There are currently 29 Class A liquor licenses. The request would require amending Title 3, Chapter 3, Section 3-3-7 of the Municipal Code to increase the number of liquor licenses. (Information and a recommendation on this petition was previously distributed by the Police Department . ) BOARDS AND COMMISSIONS Q . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a . Tonne Road Improvements b. Link School/West Glenn Trail Reconfiguration C. 5 year Capital Improvement Plan d. Access to Elk Grove High School from Arlington Heights Road e. Sidewalk on Plum Grove Road f. Statement of Commitment (Busse & Oakton) 9 . JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a . Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Electro Painters Variance Request e . BBQ Grill Regulations - Multi-Family Units f. Victoria Banquets - Horse Stabling g. Rezoning of Nerge/Devon Property 10. PERSONNEL COMMITTEE- Trustee Czarnik a . Communication 11 . RECYCLING COMMITTEE- Trustee Johnson 12 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri FAgenda for vB Meeting42-12-95 -12- 13 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) b. Wendy 's Exel Rezoning (PH 10-4-95) C. PCS Primeco Special Use Permit (PH 12/20/95) 14 . ZONING BOARD OF APPEALS- Village Manager Parrin 1.5 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES W. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17 . UNFINISHED BUSINESS a . Pending Action by Village Board: 1 . At the 9126/95 meeting, it was the consensus of the Board to defer action on a request from the Hampton Farms Townhomes for a variation to the width of driveway aprons. b. Pending Action by Village Attorney: 1 . At the 11114/95 Village Board meeting it was the direction of the Village Board to have the Village Attorney prepare an ordinance granting a Special Use Permit to Rainbow Fish House for the construction and operation of a food processing facility in an I-2 district . 18 . REPORT FROM VILLAGE MANAGER 19 . NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri , Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2) ADDENDUM to Regular Village Board Agenda December 12, 1995 6. CONSENT AGENDA (continued) Z) Consideration to adopt RESOLUTION NO. 79-95 (attached) rescinding Resolution No. 71-94 which approved a plat of subdivision identified as Reimer 's First Subdivision. (At the 12/13/94 Village Board meeting the Village Board adopted Resolution No. 71-94 approving a two-lot subdivision for property entitled Reimer 's First Subdivision located at 900 Elmhurst Road. This property was never recorded due to back property taxes. (Recently, this property was purchased by Groot Industries for the construction of their general headquarters and vehicle maintenance facility. Since the property is being purchased in one piece, there is no longer a need to record the subdivision; therefore, it is recommended that the resolution approving the subdivision be rescinded. (A report from the Village Clerk, recommending approval, is attached. ) AA) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Wheeled Coach Industries, Orlando, FL to furnish and deliver one (1 ) 1996 Type I Ambulance in an amount not to exceed $89, 476, including the trade-in value of $12,000 on a 1988 Ford ambulance. (The FY 1995-96 Fire Department Budget contains funds for the purchase of a new ambulance. Bid specifications were prepared and provided to three (3) potential vendors of which one (I ) responded. (Both the Fire Department and Fleet Services have reviewed the proposal submitted and made contacts to determine why other bids were not submitted. Based on Wheeled Coach 's past performance with the Village it is recommended that the bid be accepted. (Included with the bid price is a trade-in of the Village 's existing 1988 Ford E-350 Type 3 Ambulance which is valued at $12,000. (Sufficient funds are available for this purchase with a budget transfer. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) BB) Consideration to award a professional services contract to Indaplex, Inc. , Deerfield, IL for the purpose of providing consulting services for Phase IT of the Village 's telephone improvement project which includes the preparation of bid specifications for the purchase of telephone equipment and system implementation in an amount not to exceed $17,000. (The FY 1995-96 budget includes funds for the design, purchase and installation of a new municipal telephone. At the 9112/95 Village Board meeting the Village Board awarded a contract to Indaplex, Inc. , for Phase I of this project which included a billing audit and needs assessment for the Village. The RFP used to secure the contract stipulated that the consultant used for Phase I could submit proposals for Phase IT prior to solicitation of other proposals, provided the Village is satisfied with the work performed. Finance has recommended that Indaplex be given the opportunity based on their performance. and familiarity with our system. (Under Phase II of the project, Indaplex will prepare bid specifications for telephone system equipment and installation services. Also, they will provide services for system implementation which include solicitation of bids from qualified vendors, evaluating bids, and overseeing of installation of Village equipment . (Sufficient funds are budgeted and available for this expense. (A report from the Finance Department on this matter was previously distributed. This item also appears on the Committee of the Whole agenda . ) CC) Consideration to award a professional services contract in an amount not to exceed $77,200 to Group 1 Conversion, Lombard, for the conversion of approximately 3,500 Fire Pre-Plan drawings into a digitized format . (This process will eliminate manual drawings of pre-fire plans, reduce personnel expenses and position the Village for the next phase (FY 1997) of integrating the plans into the Village 's computerized base map with search by address capability. The data will also be compatible with laptop computers which would be carried in emergency response vehicles. (Funds within the Pre-Fire Plan Program as well as exiting funds within the Departmental budget will be utilized for this professional service. A copy of the Group 1 proposal is attached. Information was previously distributed to the Village Board on this conversion project . ) c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)