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HomeMy WebLinkAboutAGENDA - 11/14/1995 - VILLAGE BOARD AGENDA S rI Next ORD: 2458 (2459) Next RES: 63-95 (69-95) Recess: 9 p.m.. AGENDA Regular Village Board Meeting November 14, 1995 Elk Grove Village 1 . Call to order 2 . Invocation (Rev. John Robinson - Queen of the Rosary) 3 . Approval of Minutes of October 24, 1995 4 . President 's Report 5. Accounts Payable Warrants: November 14, 1995 6. CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Gullo International Development, Elk Grove, IL, to annex and rezone certain property located at the intersection of Landmeier, Touhy and Higgins Road for I-2 Industrial use. (The petitioners have completed the initial review process with Village staff. Upon review of the documents submitted it is recommended that the appropriate public hearing be scheduled before the Plan Commission. (The public hearing will be scheduled for December 6, 1995. ) B) Consideration to authorize the Plan Commission to hold a public hearing on the petition of PCS Primeco, Inc. , for a Special Use Permit to allow the construction and installation of a wireless telecommunications antenna at a height exceeding 60 feet in an I-1 Industrial Zoned District . (PCS Primeco is petitioning for a Special Use Permit for the purpose of installing antennas on the Village 's east side water tower located at the intersection of Pratt Avenue and Tonne Road. This structure requires a special use permit due to the fact that it exceeds the maximum allowable height in the I-1 industrial district. Agenda for VB Me0eing 11-14-95 • -2- (This issue was previously discussed at the October 10, 1995 Committee of the Whole meeting. (The public hearing date has yet to be established. ) C) Consideration to accept the Village 's Comprehensive Annual Financial Report for the fiscal year ended April 30, 1995. (The Comprehensive Annual Financial Report (CAFR) is an audit prepared by an independent accounting firm. It complies with generally accepted accounting principles and legal requirements. The CAFR has been submitted to the Government Finance Officers Association for consideration to receive a Certificate of Achievement for Excellence in Financial Reporting. (A report on this item was previously distributed. ) D) Consideration to waive the formal bidding process and award the following service contracts related to the repair of the facade at the Biesterfield Fire Station in a total amount not to exceed $11 ,240. -- to Arrow Masonry Maintenance Systems, Inc. , Palatine, IL for masonry demolition work in an amount not to exceed $1 ,840; - to Levy Company, Northbrook, IL for the purchase and installation of steel studs, gypsum and Dri-Vit in an amount not to exceed $7,900; and -- to Active Roofing Company, Hickory Hills, for roof coping in an amount not to exceed $1 ,500. (In the process of inspecting the Biesterfield Fire Station in preparation for the development of bid specifications to paint the facility, it was discovered that the masonry facade on the north side of the building has seriously deteriorated and is in need of repair due to the potential danger presented by loose building material . (As the repair of the facade is time sensitive due to the impending winter season the Fire Department obtained formal written quotes for each facet of the work to be completed, including demolition, replacement of deteriorated material, and roof coping. (Sufficient funds are available in the Fire Department 's capital accounts to fund these emergency repairs. (A report from the Fire Chief, recommending approval, is attached. ) Agenda for VB Meeting 11-14-95 -3- E) Consideration of the following: -- to increase a professional service contract with Mankoff, Inc. , Mundelein, IL for the removal and remediation of abandoned fuel tanks in an amount of $80,000, for a total contract not to exceed $230,000; -- to increase a professional service contract with Environmental Science and Engineering, Inc. , Chicago, IL for inspection, sampling, lab analysis and reports of underground storage tank remediation in the amount of $25,000 for a total contract not to exceed $51 ,500; -- to increase a purchase contract with Koz Trucking, Medinah, IL to furnish and deliver clean granules material for backfill excavation in an amount of $15,000 for a total contract not to exceed $45, 193; and -- to authorize $15,000 for miscellaneous expenditures related to UST removal including sewer pipes, manholes, concrete, asphalt, and equipment rental; -- to increase the FY '95- 196 Public Works Department budget in the amount of $175, 000 for the purpose of funding necessary expenditures related to underground storage tank (UST) remediation. (In addition to the recommended contract increases above, the Village Board previously approved a contract increase for Mankoff, Inc. at the October 10, 1995 Village Board meeting in the amount of $40,000. Therefore, the required budget increase at this time amounts to $175,000. (A report from the Director of Public Works, recommending approval is attached. ) F) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Lewis International, Inc. , Prospect Heights, IL to furnish and install a front-end loader bucket in an amount not to exceed $6, 135. 00 (Bid specifications for the purchase of a new front-end loader bucket were provided to six (6) potential vendors of which two (2) submitted formal bids. Upon review of the bids, including qualifications of the bidders, it was determined that Agenda for VB Meeting 11-14-95 • -4- Lewis International, Inc. , was the lowest responsive and responsible bidder. (Sufficient funds are budgeted and available for this expense. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) G) Consideration of the following: -- to waive the formal bidding process; -- to award a purchase contract to Kale Uniform Company, Chicago, IL for the purchase of twenty (20) Protective Apparel Company of America (P.A. C.A. ) ballistic vests in an amount not to exceed $8,500; and -- to declare as surplus twenty (20) Point Blank ballistic vests to be disposed of at no charge by Kale Uniform Company. (The FY 1995-96 Police Department budget contains funds for the replacement of protective ballistic vests for Police personnel . The equipment provided by the supplier chosen by the Illinois State Contract does not meet the quality standards of the Police Department . (Upon reviewing the alternatives, the Police Department determined that the vest constructed by by Protective Apparel Company of America (P.A.C.A. ) , best meets their requirements. Kale Uniforms is the only authorized vendor of P.A.C.A. apparel in the Chicagoland area. (In addition to supplying the vests, Kale Uniforms will dispose of the existing ones held by the Police Department at no charge. The Kevlar material contained in the vests requires specific disposal requirements that can 't be met by the Village. (Sufficient funds are budgeted and available for this request . (Reports from the Purchasing Agent and Chief of Police, recommending approval , are attached. ) H) Consideration to award a purchase contract under the Illinois State Purchasing Contract to Henricksen Office Interior, Itasca, IL, to furnish and install workstations in the Data Processing and Finance Clerical areas in an amount not to exceed $12,074 . (The FY '95- '96 Finance Department budget contains funds to replace the furniture in the Data Processing programmers office and to replace the existing workstation panels in the Finance clerical area with taller ones in order to provide a quieter, more functional work environment. Agenda for VB Mee•ng 11-14-95 • -5- (The current workstations are manufactured by AllSteel which can be purchased under the Illinois State Contract for modular furniture, thereby meeting the Village 's bid requirements. (Sufficient funds are budgeted and available for this request . (A report from the Purchasing Agent recommending approval , is attached. ) f) Consideration of the following: -- to waive the formal bidding process; and -- to approve a sole source purchase contract with Motorola, Inc. , Schaumburg, IL for ten (10) VRM 500 Radio Modems in an amount not to exceed $30,000. (The FY 1995-96 Police Department budget contains funds for the purchase of new communication equipment in police vehicles. The KDT Mobile Data Terminals currently in use by the Police Department are outdated and are scheduled to be replaced with laptop computers and radio modems. (The recommended replacement equipment is the Motorola VRM 500 radio modem with IBM compatible software which will allow communication with the Northwest Central Dispatch data system. Northwest Central Dispatch has standardized on Motorola equipment and only operates on Motorola protocol, therefore, a single source contract is required. (Sufficient funds are budgeted and available for this expense. (Reports from the Purchasing Agent and Chief of Police, recommending approval , are attached. ) J) Consideration to award a contract to the lowest responsive and responsible bidder, Bert C. Young and Sons, Bellwood, IL to provide labor, equipment, and materials to remove and replace fresh water supply pipes, faucets, and valves at the Greenleaf and Meacham Fire Stations in an amount not to exceed $96,570. (The Village solicited bids from qualified plumbing contractors for this project . A total of three (3) contractors submitted bids. Upon review of the bids, as well as the qualifications of the bidders, Bert C. Young and Sons was determined to have the lowest responsive and responsible bid. (A total of $5,311 . 35, representing 5 . 5% of the total contract amount, will be placed in a contingency fund in the event there is any unforeseen work that needs to be completed as part of the project . All Agenda for VB Meeffng 11-14-95 • -6- change orders will be provided to the Village Board prior to payment if necessary. (Sufficient funds are budgeted and available for the request. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) K) Consideration to extend a contract previously awarded to Avalon Petroleum Company, Markham, IL, to furnish and deliver gasoline and diesel fuel for the period December 1 , 1995, through November 30, 1996, in an amount not to exceed $168,000. (The existing contract with Avalon Petroleum was originally awarded on a low bid basis for a one-year period from December 1, 1992 through November 30, 1993 with the option to extend the contract each year through November 30, 1998. The contract is paid on a market price plus fixed fee amount . The contract price reflects a 5% increase in Avalon 's low bid fixed margin and cartage charge from last year 's contract, as is allowed in the contract originally awarded. This is the first time that this price has been increased. The total amount of the contract is identical to last year's amount . (Reports from the Directors of Finance and Public Works, recommending approval , are attached. ) L) Consideration of the following: -- to award a purchase contract to the lowest responsive and responsible bidder, Lyons-Pinner Electric, Inc. , Brookfield, IL to furnish all labor, equipment, and material necessary to install optical pre-emption systems at forty-two (42) intersections within Elk Grove, IL in an amount not to exceed $238,966.39; and -- to establish a contingency fund in the amount of $23, 896. 63 (10%) of the purchase contract) to be used for additional unforeseen work necessitated by the installation of the opticon system. (The FY 195- 196 Fire Department budget contains funds for the purchase and installation of an Emergency Priority Pre-Emption System. This pre-emption system will allow Fire Department emergency vehicles to control traffic signals and proceed through intersections in a safe manner. Bid specifications were provided to nine (9) potential vendors of which two (2) submitted bids. (Upon review of the bids submitted as well as the qualifications of the bidders, it was determined that Lyons-Pinner Electric, Inc. , had the lowest responsive and responsible bid. Lyons Pinner Electric Agenda for VB Meeting 11-14-95 • -7- will be installing a Tomar/Optronix system which has been approved by the Illinois Department of Transportation (IDOT) for use in Illinois. (The forty-two (42) intersections included in the project do not include eight (8) intersections which have recently undergone improvements and have been equipped with the appropriate pre-emption system. This project is expected to be completed in nine (9) to twelve (12) months, making the anticipated completion date between August and November 1996. (The contingency fund will be utilized to cover unforeseen installation costs that cannot be determined until actual installation of the system equipment takes place. All expenditure of contingency funds will be reviewed by the Director of Finance with approval of the Village Manager. Village Board concurrence on the utilization of the contingency funds will be obtained at the close of the contract . (Sufficient funds are budgeted and available for this project . (Reports from the Purchasing Agent and Fire Chief, recommending approval , are attached. ) M) Consideration to adopt RESOLUTION NO. 63-95 (attached) in support of drafting an unfunded mandate 's constitutional amendment . (The Illinois Municipal League has requested that municipalities adopt a resolution in opposition to unfunded State mandates. (Copies of the resolution will be sent to State elected officials which represent Elk Grove Village. ) N) Consideration to adopt RESOLUTION NO. 64-95 (attached) amending the expiration date of Irrevocable Letter of Credit No. 305810 (accepted by Resolution 76-84, amended by Resolution No. 50-91 and Resolution No. 65-93) from First Chicago Bank in the amount of $10, 000 to insure faithful performance by grantee, Continental Cablevision of Northern Cook County expiring April 14, 1996. (This resolution extends the expiration date of the Letter of Credit for Continental Cablevision as required by the franchise agreement April 14 , 1996. ) O) Consideration to adopt RESOLUTION NO. 65-95 (attached) releasing Letter of Credit No. 020001557 from Amwest Surety Insurance Company expiring October 26, 1995, in the amount of $22,000. 00, previously approved by Resolution No. 67-93, guaranteeing maintenance of public improvements for Fairmont Estates Subdivision. (Public improvements for the Fairmont Estates Agenda for VB Me ng 11-14-95 e -8- Subdivision were completed to the satisfaction of the Engineering and Community Development Department . (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) P) Consideration to adopt RESOLUTION NO. 66-95 (attached) releasing Letter of Credit No. 00330003 from the First National Bank of Chicago expiring October 12, 1995 in the amount of $51 ,536, previously accepted as Resolution No. 63-93, guaranteeing maintenance of public improvements for Mallard Crossing Shopping Center (Meacham Road/Nerge Road) . (Public improvements for the Mallard Crossing Shopping Center were completed to the satisfaction of the Engineering and Community Development Department . (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) Q) Consideration to adopt RESOLUTION NO. 67-95 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1995 for certain property located at Lot 402, Touhy Avenue. (Gullo International Development Corporation plans to construct a new freight forwarding/customs brokerage facility on Lot 402, Touhy Avenue. (The Class 6 (B) tax incentive allows a property tax assessed valuation reduction from 36% to 16% of the fair market value for an eight-year period. The Class 6(B) status applies to the construction of the facility. (The total cost of the project will add an additional $825,000 to the property tax base. (A report from the Economic Development Officer, recommending approval, and a letter from Gullo International Development Corporation requesting 6(B) status are attached. ) R) Consideration to adopt RESOLUTION 68-95 Letter Center Agreement (attached) with United Parcel Service (UPS) for the placement of 3 additional letter centers (21 total) on Village rights-of-way for the period from December 5, 1994 to December 5, 1997. (The current agreement with UPS allows for eighteen (18) letter centers in the Village. UPS is requesting permission to place three (3) additional letter centers in the industrial park in order to better service their customers. All of the new letter Agenda for VB Me ng 11-14-95 • -9- centers will be placed at intersections with existing U.S. Postal Service mailboxes. (UPS will pay a prorated cost for the placement of three new letter centers from November 15 through December 5 of this year. The Village will receive an additional $325 per box per year. (A memo from the Administrative Assistant, recommending approval, is attached. ) S) Consideration to adopt ORDINANCE NO. 2458 (attached) authorizing the Village President to execute a real estate sales contract with Chicago Magnet Wire, Elk Grove, IL for the sale of Village owned real estate commonly known as Well Site #4 in the amount of $5,000. (This ordinance authorizes the Village to sell approximately 1 ,000 square feet of real estate that was formerly used for a water well site. The sales price .is $5 . 00 per square foot . The well site is no longer in operation and, therefore, of no use by the Village. ) (The well site borders the Chicago Magnet Wire property. ) (The sales contract has been reviewed and approved by the Village Attorney. The Village 's attorney fees are being reimbursed by the purchaser up to $500. 00 7. REGULAR AGENDA Consideration to grant a request (attached) from Alexian Brothers Samaritan Center for a sign variation as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED Number of ID Signs 2 1 1 - 1009 increase Size of Sign 37 Sq. Ft. per face 45 Sq. Ft. Total 29 Sq. Ft. 74 Sq. Ft. Total 64* increase (Alexian Brothers Samaritan Center is requesting a sign variation to erect a double-faced identification sign to be located along the Beisner Road frontage at the corner of Beisner and Biesterfield Road. The additional signage is requested to alleviate confusion experienced by patients looking for specific offices once they enter the Samaritan Center complex. (The Director of Engineering & Community Development recommends approval of the variation request . The Director 's report is attached. ) Agenda for VB Meeting 11-14-95 -10- BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a . Tonne Road Improvements b. Link School/West Glenn Trail Reconfiguration C. 5 year Capital Improvement Plan 9 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Electro Painters Variance Request e. BBQ Grill Regulations - Multi-Family Units f. Victoria Banquets - Horse Stabling g. Rezoning of Nerge/Devon Property 10. PERSONNEL COMMITTEE- Trustee Czarnik a. Communication 11 . RECYCLING COMMITTEE- Trustee Johnson 12 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri 13 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) b. Wendy 's Exel Rezoning (PH 10-4-95) C. Rainbow Fish House - Special Use Permit (PH 10-18-95) d. Sixpence Subdivision 14 . ZONING BOARD OF APPEALS- Village Manager Parrin a . 1458 Wm. Clifford Ln. - Variation to permit construction of covered porch within required front yard (PH 10-18-95) a . 1012 Alabama Dr. - Variation to permit an existing fence to encroach 4 ft . into required side yard. (PH 10-18-95) . 15. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES W. Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 16. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 17. UNFINISHED BUSINESS a . Pending Action by Village Board: 1 . At the 9/26195 meeting, it was the consensus of the Board to defer action on a request from the Hampton Farms Townhomes for a variation to the width of driveway aprons. b. Pending Action by Village Attorney: Agenda for VB Meeting 11-14-95 -11- 18. REPORT FROM VILLAGE MANAGER 19 . NEW BUSINESS 20. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)