HomeMy WebLinkAboutAGENDA - 10/24/1995 - VILLAGE BOARD AGENDA Next ORD: 2454 (2456)
Next RES: 62-95 (62-95)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
October 24, 1995
Elk Grove Village
1 . Call to Order
2 . Invocation (William Kalivoda, Deacon, St . Julian Eymard Parish)
3 . Approval of Minutes of October 10, 1995
4 . President 's Report
5. Accounts Payable Warrants: October 24, 1995
6. CONSENT AGENDA
A) Consideration of a request (attached) from Ernest and
Joyce VanBerkum, 309 Kingsbridge Road, for a variation
from Section 8-8A-3 :A. 1 of the Municipal Code to
permit the construction of a driveway and apron with
decorative paving bricks.
(The Municipal Code requires driveways in
residential areas to be constructed of concrete or
asphalt .
(The paving specifications for the proposed
brick material indicate that it is capable of
supporting the vehicular weight anticipated at this
location.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
B) Consideration of the following:
-- to rescind a purchase contract with Total
Solutions Group, Bloomington, MN, in the
amount of $9, 687;
-- to waive the formal bidding process; and
-- to award a contract for the purchase and
installation of an IBM line matrix printer, Model
6412-CTA to the lowest responsive and responsible
proposer, Total Solutions Group, Bloomington, MN,
Agenda for VB MeetgRr 10-24-95
in an amount not to exceed $11 ,000.
(At the 6127195 Village Board meeting, the
Village Board authorized a purchase contract with
Total Solutions Group for a Mannesman Tally printer in
the amount of $9, 687 . Upon installation of the
equipment, it was determined that it was not fully
compatible with the Village 's IBM AS1400 System and
was unable to adequately read OCR images.
(Due to the immediate and continued need for an
AS1400 system printer, written quotes were solicited
from seven (7) IBM Business Partner firms for an IBM
printer. Seven (7) proposals were received for
consideration by the Village. Upon review of the
proposals, Total Solutions Group was determined to
have the lowest responsive and responsible proposal .
(The IBM printer will be able to receive the
IPDS (Intelligent Printer Data Stream) to read OCR
characters. The IBM printer is compatible with the
Village 's current system.
(The contract amount of $11 ,000 is approximately
150 lower than the amount budgeted for this printer.
(Reports from the Purchasing Agent and Data
Processing Supervisor, recommending approval, are
attached. )
C) Consideration to increase the Boards and
Commissions (Cable T. V. Activity) budget by $9,480.
(The budget is being increased to assist Channel
6 by partially funding the hiring of additional
part-time production staff. This will enable Channel
6 to expand its production capabilities.
(The total cost required to hire 3 additional
personnel amounts to $18,960. This cost is being
split 50150 by Elk Grove and Channel 6.
(This item was previously discussed at the
9126195 Committee of the Whole meeting.
(A letter from the Manager of Channel 6,
requesting approval, is attached. )
D) Consideration of the following:
-- to award a contract to the lowest responsive and
responsible bidder, Total Solutions Group.
Bloomington, MN, for the purchase and
installation of one (1 ) IBM Advanced Series
AS1400 in an amount not to exceed $68,051 ; and
-- to declare the existing AS/400 (Model B50) and
Deltec Uninterrupted Power Source (UPS) as
surplus property.
(The fiscal year 1995-96 budget includes funds
Agenda for VB Meeting 10-24-95 •
-3-
for the upgrade of the IBM AS1400 system. Bid
specifications were provided to eight (8) potential
providers, of which three provided responses.
(Upon review of the bids received, as well as
the qualifications of the bidders, it was determined
that Total Solutions Group had submitted the lowest
responsive and responsible bid. Total Solutions Group
is an authorized IBM Business Partner and has
developed an excellent working relationship with the
Village through previous projects. )
(The Village is seeking options for selling the
current AS-400. Reports from the Purchasing Agent and
Data Processing Supervisor, recommending approval ,
are attached. )
E) Consideration of the following:
-- to increase a purchase contract with GEM
Construction, Wood Dale, IL, for the removal and
replacement of sidewalks, driveway aprons, curbs,
and gutters under the Village 's Private
Participation Concrete Replacement Program in the
amount of $69,885 . 80 for a total contract amount
not to exceed $172,533 . 80; and
-- to increase the Public Works Department budget
in the amount of $16,500.
(At the 6127/95 Village Board meeting the
Village Board approved a contract with GEM
Construction for the 1995 Private Participation
Concrete Replacement Program in the amount of
$102, 148. Approximately $77,000 of the contract was
attributed to private work of industrial and
residential property owners and is self-funded. The
remaining $25,000 covered work required on village
owned property.
(Due to the large number of private property
owners who enrolled in the program an
additional $53,385 . 80 is being requested to be
included on the purchase contract . This increase is
self-funded by the property owners paying for concrete
work done on their property.
(An additional $16,500 of work is being requested
from Village funds for concrete work which was not
anticipated and/or is incidental to the increase in
the number of property owners enrolling in the
program. Specific examples of additional concrete
work required include sidewalk or curb repairs that
were identified as a result of inspecting concrete
work done on private property.
(Under the new contract amount of $172,533,
approximately $130,533 is self-funded by private
Agenda for VB Meeting 10-24-95 0
-4-
property owners. The remaining $41 ,500 is attributed
to the corporate and water budgets. )
(A report from the Director of Public Works,
recommending approval , is attached. )
F) Consideration of the following:
-- to award a purchase contract to the lowest
responsive and responsible bidder, Hi-Tek
Computer, Inc. , Elk Grove, IL to furnish,
deliver, and install fifteen (15) Pentium
microcomputer workstations and one (1) file
server monitor in an amount not to exceed
$31 ,365; and
-- to purchase one (1) Compaq file server under the
Federal Government 's current GSA contract pricing
in the amount of $5,086.
(This item also appears on the Agenda under
Unfinished Business of' the Village Board. The
Agenda item follows the recommendation of the
Information Systems Committee.
(Sufficient funds are available in the General
Fund and Asset Seizure Fund for this purchase. )
G) Consideration to adopt ORDINANCE NO. 2454
(attached) amending Title 7, Chapter 2, Section 7,
Water Use Restrictions.
(This item was discussed at the 10/10195
Committee of the Whole meeting. As written, this
ordinance changes the watering restrictions for both
residential and industrial water customers by
increasing the permitted weekday watering hours by one
hour. In addition, the effective period for watering
restrictions is reduced by excluding the months of
April and October, as well as Memorial Day, 4th of
July, and Labor Day.
(A report from the Administrative Assistant on
this issue is attached. )
H) Consideration to adopt ORDINANCE No. 2455 (attached)
granting a variation of Sections 3-6:D and 7-1 of the
Zoning ordinance as they pertain to structure in
required sideyards to permit the construction of a
structure in the required sideyards that would link
two buildings at properties located at 2080 E. Lunt
Avenue and 2100-2140 E. Lunt Avenue, Elk Grove Village.
(This item also appears on the Agenda under
Unfinished Business of the Village Attorney. )
Agenda for VB Meetj g 10-24-95 r
-5-
BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri
a . Tonne Road Improvements
b. Link School/West Glenn Trail Reconfiguration
C. 5 year Capital Improvement Plan
8. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg
a . Parental Responsibility Ordinance
b. Communication Towers & Antennae
C. Ameritech Special Use Permit
d. Electro Painters Variance Request
e. BBQ Grill Regulations - Multi-Family Units
f. Victoria Banquets - Horse Stabling
9 . PERSONNEL COMMITTEE- Trustee Czarnik
a . Communication
10. RECYCLING COMMITTEE- Trustee Johnson
11 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri
a. Internet Home Page Review
b. Purchase of File Server and Work Stations
12 . PLAN COMMISSION - Village Manager Parrin
a . Victoria In The Park -- Text Amendment and Special Use
Permit (PH 3-15-95)
b. Wendy 's Exel Rezoning (PH 10-4-95)
C. Rainbow Fish House - Special Use Permit
(PH 10-18-95)
13 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 1458 Wm. Clifford Ln. - Variation to permit
construction of covered porch within required
front yard (PH 10-18-95)
a . 1012 Alabama Dr. - Variation to permit an
existing fence to encroach 4 ft . into
required side yard. (PH 10-18-95) .
14 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustee Petri
b. Community Service Board - Trustee Czarnik
15 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
16. UNFINISHED BUSINESS
a . Pending Action by Village Board:
1 . At the 9/26195 meeting, it was the consensus of
the Board to defer action on a request from the
Hampton Farms Townhomes for a variation to
the width of driveway aprons.
2 . At the 10112195 Village Board meeting it was the
consensus of the Village Board to defer action on
the purchase of fourteen (14) computer work
ID 10
Agenda for VB Meeting 10-24-95
-6-
stations, one (1 ) file server monitor, and one
(1 ) file server.
b. Pending Action by Village Attorney:
1 . Gullo Development - At the 9-26-95 VB meeting,
the Village Board directed the Village Attorney to
prepare an ordinance approving a revised site
plan with specific changes.
(PH 9-13-95) .
2 . 2080-2100-2140 Lunt
At the 10/10/95 Village Board meeting the
Village Board directed the Village
Attorney to prepare an ordinance granting a
variation to permit the construction of a link
between two buildings.
17. REPORT FROM VILLAGE MANAGER
18 . NEW BUSINESS
19 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner,
Petri, Rettberg, Parrin, Rummel , Boffice, Cech,
Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker,
Niehaus, Smith (2)