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HomeMy WebLinkAboutAGENDA - 10/10/1995 - VILLAGE BOARD AGENDA Next ORD: 2453 (2455) Next RES: 59-95 (61-95) Recess: 9 P.M. AGENDA Regular Village Board Meeting October 10, 1995 Elk Grove Village 1 . Call to Order 2 . Invocation (Reverend Chuck Ellis, Pastor, First Baptist Church) 3. Approval of Minutes of September 26, 1995 4 . President 's Report 5. Accounts Payable Warrants: October 10, 1995 6. CONSENT AGENDA A) Consideration to award a professional service contract to the lowest responsive and responsible bidder, Stanley Consultants, Chicago, IL to perform an asbestos study of sixteen (16) village owned facilities in an amount not to exceed $7,000. (The FY 95-96 budget has $8,000 in funds allocated for this purpose. Four (4) professional engineering firms responded to the Village 's request for proposal . Upon review of the proposals submitted, Stanley Consultants was determined to have the most qualified proposal . (The study will include a detailed survey of building samplings and lab analysis of suspect building materials, as well as a written report for Village use. The contract amount is 12. 5% lower than the amount budgeted for this project . (A report from the Director of Public Works, recommending approval , is attached. ) B) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Environmental Safety Group, Inc. , Willowbrook, IL, to furnish and deliver four (4) AIM 600 gas detectors in an amount not to exceed $5,075 . Agenda for VB Mee0ing 10-10-95 -2- (The FY 95-96 budget contains funds for the purchase of four (4) gas detectors for monitoring hazardous gas by the Fire Department . Bid specifications were sent to six (6) potential bidders of which five (5) responded. (Upon review of the bids received, as well as the qualifications of the bidders, it was determined that the Environmental Safety Group had the lowest responsive and responsible bid. (Adequate funds are available for this purchase. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) C) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Ray O 'Herron Company, Oakbrook Terrace, IL, for the purchase and delivery of ninety (90) Armament Systems and Procedures (ASP) expandable batons and accessories in an amount not to exceed $5, 182 .59 . (The FY 95-96 budget includes funds for the purchase of ninety (90) expandable batons for Police Department personnel . Bid specifications were sent to nine (9) potential bidders of which six (6) responded. (Upon review of the bids received as well as qualifications of the bidders, it was determined that Ray O 'Herron Company had the lowest responsive and responsible bid. (Reports from the Purchasing Agent and Chief of Police, recommending approval, are attached. ) D) Consideration of the following: - to award a purchase contract to the lowest responsive and responsible bidder, Hi-Tek Computer, Inc. , Elk Grove, IL to furnish, deliver, and install fourteen (14) microcomputer workstations and one (1 ) file server monitor in an amount not to exceed $27,990; and - to purchase one (I ) Compaq file server under the Federal Government 's current GSA contract pricing in the amount of $5, 086. (Bid specifications for the purchase of one (1 ) file server monitor, and fourteen (14) microcomputers were sent to fifteen (I5) potential bidders of which three (3) responded. (Upon review of the bids received, Data Processing determined that two of the bidders did not meet bid specifications. All bids were reviewed Agenda for VB Mee*ng 10-10-95 on the basis of specifications of hardware, the firm 's historical experience, financial stability, proximity to Elk Grove, and ability to provide quick response for service. (In order to ensure that the best product was received at the most reasonable cost, the Data Processing staff also obtained quotes on name brand computers meeting bid specifications, under the Federal Government GSA contract pricing. (Upon review of the GSA contract pricing, it was determined that the Hi-Tek Computer prices remained the lowest responsive and responsible option. However, the speed and performance of the Compaq file server far exceeds the Hi-Tek Computer equipment and is therefore recommended due to its ability to transmit and process more information. (Hi-Tek has provided computer equipment to the Village in the past and their services have proven satisfactory. (Sufficient funds are budgeted and available for this purchase. (Reports from the Director of Finance and Data Processing Supervisor, recommending approval, are attached. ) E) Consideration to award a service contract to the lowest responsive and responsible bidder, Active Roofing Company, Hickory Hills, IL to perform the following improvements to Fire Department facilities in an amount not to exceed $71 , 717: - to remove and replace the roof at the Meacham Fire Station ($63, 173) ; - to replace the hose tower railing system at the Meacham Fire Station ($6,800) ; and - to install walkway pads around the rooftop heating and air conditioning units surrounding the hose tower at the Greenleaf Fire Station ($1 , 744) . (Bid specifications to remove and replace the roof at the Meacham station were sent to sixteen (16) potential bidders of which five (5) provided responses. (Included in the specifications were bid options for the replacement of the hose tower safety railing system at the Meacham Station and the installation of walkway pads around the HVAC units at the Greenleaf Station. Upon review of the bids, Active Roofing was determined to have the lowest responsive and responsible bid. (The rooftop HVAC walkway pads for the Greenleaf Station were not included in the FY 95-96 budget; Agenda for VR Meetog 10-10-95 -4- however, bids were received for Village Board consideration in conjunction with the Meacham Station improvements. The Village Manager authorized this option for bid as the pads provide rooftop protection during training exercises. (Active Roofing has completed similar projects and has necessary skills and equipment to complete the project as specified. (Sufficient funds are budgeted and available for this project . (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) F) Consideration to extend a professional service contract to Integrated Technology Group (ITC) , Itasca, IL for one full-time consultant to supervise and manage the Village 's Data Processing Operations for the period November 1, 1995 throng April 30, 1996 at an hourly rate of $70 for a total extended contract cost not to exceed $70,000. (The Village 's current contract expires on October 31 , 1995 . Sufficient funds are budgeted for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to increase a purchase contract with Folger 's Flag & Decorating, Inc. , of Blue Island, IL, to purchase holiday banners in the amount of $2, 406. 00 for a total contract amount not to exceed $14 ,384 . 10. (The consensus of the Village Board at the August 22, 1995 Committee of the Whole meeting was to purchase 42 holiday banners to be installed on Biesterfield Road from Beisner to Arlington Heights Road. These banners will replace the holiday decorations which were rented and installed during the 1994 holiday season. (A memo from the Administrative Assistant on this issue was previously distributed. ) H) Consideration to adopt RESOLUTION NO. 59-95 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1995 for certain property located at 900 Chase Avenue. (Rainbow Fish House plans to purchase vacant property and construct a new facility to process and distribute fresh and frozen seafood at 900 Chase. (The Class 6 (B) tax incentive allows a Agenda for VB Mee*ng 10-10-95 -5- property tax assessed valuation reduction from 36% to 160 of the fair market value for an eight year period. The Class 6(B) status applies to the construction of the facility. (A total of 45 jobs will be created as a result of this construction. In addition, $2 . 25 million will be added to the tax base. (A report from the Economic Development Officer, recommending approval , and a letter from Jack Jewell requesting 6(B) status are attached. ) I) Consideration to adopt RESOLUTION NO. 60-95 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1995 for certain property located at 1000 Chase Avenue. (Gullo International plans to purchase and renovate a 7500 square foot building at this location . The building has been vacant for more than two years. (The Class 6(B) tax incentive allows a property tax assessed valuation reduction from 36% to 16% of the fair market value for an eight year period. The Class 6 (B) status applies to the reconstruction of this building. (An additional $420,000 will be added to the tax base as a result of this renovation . (A report from the Economic Development Officer, recommending approval, and a letter from Gullo International Development Corporation requesting 6(3) status are attached. ) J) Consideration to adopt ORDINANCE NO. 2453 (attached) granting a variation of Section 4-3-I :B to reduce the number of required parking spaces in a retail area by 23 for property located on Biesterfield Road east of Wellington Avenue, Elk Grove Village. (This item also appears under Unfinished Business of the Village Attorney on the Agenda . ) K) Consideration to adopted ORDINANCE NO. 2454 amending Ordinance 2432 by approving a second amended site plan for the Gullo Shopping Center located at Biesterfield Road east of Wellington Avenue. (This item also appears under Unfinished Business of the Village Attorney on the Agenda . ) Agenda for VB McAng 10-10-95 -6- BOARDS AND COMMISSIONS 7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri 8. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a . Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Electro Painters Variance Request e. BBQ Grill Regulations - Multi-Family Units f. Victoria Banquets - Horse Stabling 9 . PERSONNEL COMMITTEE- Trustee Czarnik a . Communication 10. RECYCLING COMMITTEE- Trustee Johnson 11 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri a . Internet Home Page Review 12 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) b. Wendy ' s Exel Rezoning (PH 10-4-95) C. Rainbow Fish House - Special Use Permit (PH 10-18-95) 13 . ZONING BOARD OF APPEALS- Village Manager Parrin a . 2080 & 2100-2140 Lunt - Variation to permit the construction of a link between two buildings (PH 9-13-95) . b. 1458 Wm. Clifford Ln. - Variation to permit construction of covered porch within required front yard (PH 10-18-951 C. 1012 Alabama Dr. - Variation to permit an existing fence to encroach 4 ft . into required side yard. (PH 10-18-95) . 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustee Petri b. Community Service Board - Trustee Czarnik 15 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk Agenda for VB Meering 10-10-95 -7- 16. UNFINISHED BUSINESS a . Pending Action by Village Board: At the 9126195 meeting, it was the concensus of the Board to defer action on a request from the Hampton Farms Townhomes for a variation to the width of driveway aprons. b. Pending Action by Village Attorney: Gullo Development - At the 9-26-95 VB meeting, the Village Board directed the Village Attorney to prepare an ordinance granting a variation to permit a reduction in required parking by 23 spaces, and to approve the revised site plan with specific changes. (PH 9-13-95) . 17. REPORT FROM VILLAGE MANAGER 18. NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2) ADDENDUM to Regular village Board Agenda October 10, 1995 6. CONSENT AGENDA (continued) L) Consideration to adopt RESOLUTION NO. 61-95 (attached) authorizing the Village of Elk Grove Village to sell 5.0765 acres of surplus real estate. (This resolution authorizes the village to sell surplus real estate located on Dierking Terrace north of Landmeier Road as recommended by the Capital Improvements Committee. ) as c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)