HomeMy WebLinkAboutAGENDA - 09/12/1995 - VILLAGE BOARD AGENDA Next ORD: 2448 (2448)
Next RES: 52-95 (54-95)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
September 12, 1995
Elk Grove Village
1 . Call to Order
2. Invocation (Reverend Jack R. Cory, Pastor,
Prince of Peace United Methodist Church)
3. Approval of Minutes of August 22, 1995
4 . President 's Report
5 . Accounts Payable Warrants: September 12, 1995
6. CONSENT AGENDA
A) Consideration of a request (attached) from Bruce W.
Males, 201 Holly Lane, for a variation from Section
8-12B-1-ID, Easements, of the Municipal Code to permit
the construction of a garage to encroach five feet
into a 10-foot public utility and drainage easement.
(The petitioner is proposing to build a detached
garage which would encroach 5 feet into the existing
10-foot utility easement . The petitioner has been
granted permission to encroach upon the easement by
Ameritech, Commonwealth Edison, Northern Illinois Gas,
and Continental Cablevision. The Department of
Engineering and Community Development has determined
that there are no Village owned utilities in the
easement .
(The Village will retain the right to utilize
the easement in the future with restoration of the
easement limited to its existing state prior to the
construction of the garage.
(A report from the Director of Engineering and
Community Development recommending approval is
attached. )
B) Consideration of a request (attached) from Carol
Chiero, 1727 Roosa Lane, for a variation from Section
8-12B-1-ID, Easements, of the Municipal Code to permit
the construction of an above ground swimming pool to
Agenda for VB Meeting 9-12-95 •
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encroach five feet into a 15-foot public utility and
drainage easement .
(The petitioner is proposing to build an
above-ground swimming pool which would encroach 5 feet
into the existing 15-foot utility easement . The
petitioner has been granted permission to encroach
upon the easement by Ameritech, Commonwealth Edison,
Northern Illinois Gas, and Continental Cablevision.
The Department of Engineering and Community
Development has determined that there are no
Village-owned utilities in the easement .
(The Village will retain the right to utilize
the easement in the future with restoration of the
easement limited to its existing state prior to the
construction of the garage.
(A report from the Director of Engineering and
Community Development recommending approval is
attached. )
C) Consideration to appoint Robert Phillips to the
position of Chairman of the Elk Grove Village zoning
Board of Appeals.
D) Consideration to authorize the Plan Commission to
hold a public hearing on the petition of Dearborn
Construction and Development, Ltd. , Roselle, IL, to
rezone certain property located on Bonaventure Drive
from B-2 General Business District to B-3 Automotive
Oriented District .
(Dearborn Construction is petitioning to rezone
vacant property for the purpose of constructing a
strip shopping center that would include a drive-thru
facility. Such a use is not permitted in the B-2
General Business District .
(The lots adjacent to the subject property are
both classified as B-2 zoning districts. However,
they both contain B-3 type (car wash and auto repair)
uses through provisions of an annexation agreement
which has since expired.
(A review of the petition completed by the
Director of Engineering & Community Development as
well as a map showing the location of the property is
attached. )
E) Consideration to concur with the Assistant Village
Manager 's authorization to allow Police Officers
Alonzo E. Roberts and Russell J. Sullivan to attend
Basic Recruit Training at the Chicago Police Academy
from September 11 , 1995 to December 1 , 1995 at a cost
of $2, 858 per recruit, for a total expenditure not to
exceed $5, 716.
(The new police officers were hired during the
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last week of August . The first available police
academy training class began on September 11 , prior to
the next scheduled village Board meeting.
(This agenda item will confirm the authorization
permitting the recruits to attend basic training. )
F) Consideration to authorize Police Sergeant Keith J.
Briggs to attend Northwestern University's Traffic
Institute School of Police Staff and Command from
September 25 to December 1 , 1995 in Evanston, Illinois
at a cost not to exceed $2, 750.
(Sufficient funds are budgeted and available for
this expense. )
G) Consideration to authorize firefighter Daniel E.
Schneider to attend Certified Firefighter II (Fire
Academy) training from September 18 to November 3,
1995 in Elgin, Illinois at a total cost not to exceed
$1 ,040.
(Sufficient funds are budgeted and available for
this expense. )
H) Consideration to authorize the purchase of
4-year/100,000 mile drivetrain warranties for fifteen
(15) newly purchased 1996 Chevrolet 9C1 police squad
cars at a cost of $575 per vehicle for a total amount
not to exceed $8, 625.
(At the August 22, 1995 village Board Meeting,
the Village Board authorized the purchase of the 15
squad cars. However, the 4-year/100,000 drivetrain
warranty was not included in the approved purchase
amount . The purchase of the warranties will help to
alleviate future repair costs due to the excessive
cost of drivetrain parts and repairs.
(Sufficient funds are available in the budget
for this purpose.
(Reports from the Chief of Police and Fleet
Service Superintendent, recommending approval , are
attached. )
I) Consideration to authorize Firefighters Roger A.
Ferguson, Brian P. McVeigh, and Mark W. Percudani to
attend Paramedic Training Class, to be held in
Arlington Heights, IL, from October 2, 1995 through
January 9, 1996, at a total cost not to exceed $5, I85 .
(The firefighters will be attending paramedic
certification classes five days a week at Northwest
Community Hospital in Arlington Heights.
(Sufficient funds are available for this
expense. )
Agenda for VB MeePing 9-12-95
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J) Consideration of a request (attached) from Alexian
Brothers Medical Center, to construct a ninety foot
(901 ) by thirty foot (30 ' ) tent for an open house to
be held September 21 , 1995.
(The tent would be located on the heliport pad of
the Niehoff Pavilion. This location does not violate
any Village zoning regulations.
(The open house will be held to educate the
community about the resources of the Rehabilitation
Center.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
K) Consideration of the following:
-- to reject all bids received for snowplowing
services in Elk Grove Village; and
-- to authorize staff to competitively
negotiate a snow plowing service contract
with the apparent low bidder, McKay
Contractors, Inc. , Chicago, IL in an amount
not to exceed $45, 000.
(A total of three bids were received for
contracted snow plowing in the Village. Of the bids
received, none met Village specifications; therefore,
it is recommended that all bids be rejected.
(Two vendors .who previously bid on this service
were also contacted. One vendor is no longer in the
snowplowing business and the other is committing his
equipment to O 'Hare Field. in addition, several other
vendors have committed their equipment to O 'Hare Field
or other communities, which has diminished the
available supply of equipment .
(The most favorable bid received by the Village
was submitted by McKay Contractors, Inc. , Chicago,
IL. McKay has provided this service satisfactorily
for the past two years. By negotiating a contract
with the apparent low bidder, McKay Contractors, the
Village will be able to obtain the required services
at the lowest possible cost . Other communities have
been contacted regarding their snowplowing service and
have indicated that they are negotiating with
contractors due to the small supply of equipment .
(A report from the Director of Public Works was
distributed previously. )
L) Consideration to adopt Res. NO. 52-95 (attached)
accepting Letter of Credit No. C7280422 from the Bank
of America, Chicago branch, in the amount of $35,000,
expiring February 13, 1997 to secure obligation of the
annexation agreement with Lexington Homes Development
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Corporation to pay for the construction and
installation of a tot lot facility on outlot G of the
Huntington Chase Subdivision.
(This letter of credit guarantees the terms and
provisions of the Village 's revised annexation
agreement as it pertains to the construction of the
Park District tot lot . Under the agreement, the Park
District will install and construct the entire tot
lot . Upon completion, the Village will draw upon the
letter of credit to reimburse the Park District for
the cost of building the facility.
(The Park District is in the process of ordering
the equipment and plans to complete the work this
year.
(The Village Attorney has reviewed the letter of
credit and finds it acceptable.
M) Consideration to adopt RESOLUTION NO. 53-95 (attached)
rescinding RESOLUTION NO. 22-95 and adopting a
resolution determining the appropriateness for Class
6(B) status pursuant to the Cook County Real Property
Classification ordinance as amended January 1 , 1995
for certain real estate owned by Royal Omega Graphics,
Inc. Lot #3, 1621 Brummel Avenue, Elk Grove Village,
Illinois.
(Royal Omega Graphics plans to build a 10,500
square foot facility at the aforementioned location,
which is currently vacant property. On April 11 , the
Village Board granted class 6B status to the previous
property owner, however, Cook County rules require the
new owner to file for the 6B status.
(The Class 6(B) tax incentive allows a property
tax assessed valuation reduction from 36% to 16% of
the fair market value for an eight-year period. The
class 6(B) status applies to the construction of this
facility.
(An additional $700,000 will be added to the
tax base as well as 25 new jobs as a result of this
development .
(A report from the Economic Development Officer
recommending approval and a letter from George Gullo
representing the petitioner is attached. )
Agenda for VB Meting 9-12-95
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri
B .JUDICSARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg
a . Parental Responsibility Ordinance
b. Communication Towers & Antennae
C. Ameritech Special Use Permit
d. Electro Painters Variance Request
9 . PERSONNEL COMMITTEE- Trustee Czarnik
a. Communication
10. RECYCLING COMMITTEE- Trustee Johnson
11 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri
12 . PLAN COMMISSION - Village Manager Parrin
a. Victoria In The Park -- Text Amendment and Special Use
Permit (PH 3-15-95)
b. Cedarwood Development - (Office Max) - Special Use
Permit (PH 9-6-95)
13 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 1803 Oriole Drive - Variation to construct a room
addition that would encroach into required front
yard, (PH 8-29-95) .
b. 2160 Pratt Boulevard - variation for use of yard for
structures of corner lots and reduction of off-street
parking spaces regulations (PH 8-29-95) .
C. Gullo Development - 'Variation to permit a reduction
in required parking by 23 spaces (PH 9-13-95) .
d. 2080 & 2100-2140 Lunt _- Variation to permit the
construction of a link between two buildings
(PH 9-13-95) .
14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
Y. Cable Television Committee - Trustees Petri
b. Community Service Board - Trustee Czarnik
15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
16. UNFINISHED BUSINESS
a . Pending Action by Village Board:
b. Pending Action by Others:
C. Pending Action by Village Attorney:
a . 898 Debra - At the 8-22-95 Village Board meeting
the Village Board directed the Village Attorney
to prepare an ordinance granting a variation to
permit the construction of a fireplace chase that
would extend into a required sideyard.
17. REPORT FROM VILLAGE MANAGER
Agenda for VB Mee*ng 9-12-95
18 . NEW BUSINESS
19. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner,
Petri, Rettberg, Parrin, Rummel, Boffice, Cech,
Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker,
Niehaus, Smith (2)
ADDENDUM
to
Regular Village Board Agenda
September 12, 1995
6. CONSENT AGENDA (continued)
N) Consideration to award a professional services contract
to Indaplex, Inc. , Deerfield, IL for the purpose of
performing a telephone billing audit and needs
assessment for municipal facilities in an amount not to
exceed $6,500.
(The FY 1995-96 budget includes funds for the
design, purchase, and installation of a new municipal
telephone system. Phase I in this process requires
performing a telecommunications billing audit and needs
assessment which will help to identify our current and
future voice, video, and data communications needs.
(A totalof eight firms received requests for
proposals (RFP) for Phase I of which four firms
submitted formal proposals. Upon review of the
proposals it was determined that only two firms met the
requirements for technical skills outlined in the
specifications.
(Indaplex, Inc. was determined to be the most
responsive and responsible bidder based on their
extensive experience and technical abilities. They are
familiar with our phone system and have significant
experience in cabling design and installation. In
addition, the Indaplex proposal includes 3 consultants
dedicated to 65 hours of work as compared to 2
consultants and 52 hours for the next best proposal .
Indaplex has also performed similar assessments on local
governments that utilize the same phone system currently
used by the Village. Reference checks with those
municipalities all proved positive.
(Under the contract, the Village will receive two
reports which will evaluate the Village 's monthly
service charges and discuss options for the overall
improvement of telephone service.
(Two reports from the Director of Finance,
recommending approval, are attached. )
lk
c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner,
Petri, Rettberg, Parrin, Rummel , Boffice, Cech,
Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker,
Niehaus, Smith (2)