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HomeMy WebLinkAboutAGENDA - 08/22/1995 - VILLAGE BOARD AGENDA Next ORD: 2447 (2448) Next RES: 50-95 (50-95) Recess: 9 P.M. AGENDA Regular Village Board Meeting August 22, 1995 Elk Grove Village 1 . Call to Order 2 . Invocation (Reverend Rodney L. Pickett, Pastor, Wesleyan Community Church) 3 . Approval of Minutes of August 8, 1995 4 . President 's Report 5 . Accounts Payable Warrants: August 22, 1995 6. CONSENT AGENDA A) Consideration of a request (attached) from Arthur Briesch, 620 Fairfield Circle, for a variation from Section 8-8A-3A. 1 , of the Municipal Code to permit the construction of a driveway and apron with decorative brick pavers and from Section 8-8A-3A. 4 paragraphs a . and b. of the Municipal Code to permit a maximum driveway width of 24 . 5 feet at the property line and 28 . 5 feet at the curb. (The Municipal Code requires driveways in residential areas to be constructed of concrete or asphalt . The paving specifications for the proposed brick material indicate that it is capable of supporting the vehicular weight anticipated at this location. (The petitioners have stated that they are willing to pay for all costs for removal and replacement of the decorative paving should the Village need to do work on the apron. (In addition, the maximum driveway widths at the property line and curb permitted under the Municipal Code are 20 feet and 26 feet respectively. The petitioner is seeking a variation to construct a driveway width not more than 24 . 5 feet at the property line and 28 .5 feet at the curb. The existing driveway is 28 feet wide adjacent to the 3-car garage. (A report from the Director of Engineering & Community Development, recommending approval , is Agenda for VB Meet-, g 8-22-95 -2- attached. ) B) Consideration of a request (attached) from Mr. and Mrs. Wegrzyn, 1021 Carpenter Court, to receive a variation from Section 8-8A-3A. 4, paragraphs a. and b. of the Municipal Code to permit a maximum driveway width of 30 feet at the property line and 34 feet at the curb. (The maximum driveway width at the property line and curb permitted by the Municipal Code are twenty (20) feet and twenty-six (26) feet respectively. The petitioners are seeking a variation to construct a driveway width not more than 30 feet at the property line and not more than 34 feet at the curb. (The petitioners are requesting the variation to provide better access to their 3-car garage and to eliminate an existing code violation. The existing driveway and apron currently violate Section 8-8A-3A. 1 of the Municipal Code which requires the width of the driveway be the same width as the apron. The existing driveway is 30 feet while the apron is only 20 feet . The driveway was widened in 1972 prior to the adoption of the ordinance regulating driveway widths. (A report from the Director of Engineering and Community Development, recommending approval is attached. ) C) Consideration of a request (attached) from John Bria, 705 Ruskin Drive, to receive a variation from Section 8-8A-3A. 4 , paragraphs a . and b. of the municipal Code to permit a maximum driveway width of 36 feet at the property line and 42 feet at the curb. (The maximum driveway widths at the property line and curb permitted by the Municipal Code are twenty (20 ' ) feet and twenty-six (26 ' ) feet respectively. The petitioners are seeking a variation to construct a driveway width not more than 36 feet at the property line and not more than 42 feet at the curb. (The petitioner is planning to pave a 12 feet wide grass parkway that separates two 18 feet wide aprons. The existing driveway and apron currently violate 'Municipal Code Section 8-8A-3A. 1 . , which requires the width of the driveway be the same width as the apron. Approval of this variation will allow the owner to eliminate the existing code violation . The driveway met code when constructed because' the ordinance regulating driveway widths was not enacted until 1976. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meef7ng 8-22-95 -3- D) Consideration to reject all bids received for the purchase of 1996 Police vehicles. (Schmerler Ford was the only dealer to bid on 1996 Police vehicles. Chevrolet no longer produces the Caprice police package car so no bids were received from them. The Village can save money by purchasing Ford squad cars off of the State contract rather than through the bid submitted by Schmerler Ford. (The Police Department is reviewing options for 1996 replacement squads and will be making a recommendation within the next few months. ) E) Consideration to authorize the Director of Engineering and Community Development to attend the 1995 International Public Works Congress & Exposition in Dallas, Texas from September 23 through 27, in an amount not to exceed $1 ,300. (Sufficient funds are budgeted and available for this expense. ) F) To authorize payment of $1 ,212 . 75 in dues to the Illinois Municipal League for Fiscal Year 1995-1996. (The dues amount reflects no change from last year 's dues payment . (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, our dues payment includes subscriptions to the Illinois Municipal Review which is a monthly publication that contains information on programs and activities of other municipalities. (Sufficient funds are budgeted and available for this expense. ) G) Consideration to extend a maintenance contract with Aldridge Electric to provide maintenance of Village-owned traffic signals and overhead street lights for a period of May 1 , 1995 to April 30, 1996, in the amount of $6, 454 . 80. (The low bid contract awarded to Aldridge Electric in 1993 included two (2) one-year options to extend the contract . Based upon the excellent service provided by the company, it is recommended that the second one-year option be accepted by the Village. The cost is the same as last year. This contract will be in effect from May 1 , 1995 until April 30, 1996 . (The contract covers the maintenance of Village- owned traffic signals at six intersections . In addition, the contract includes the maintenance of Agenda for VB Me A g 8-22-95 -4- twenty-seven overhead street lights on Touhy and Elmhurst Roads. (Sufficient funds are included in the 1995-96 Fiscal Year Budget for this expenditure. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) H) Consideration of the following: -- to waive the formal bidding process; -- to award a sole source purchase contract to Physio-Control , Inc. , Redmond, Washington to furnish and deliver two (2) Life Pak defibrillators in an amount not to exceed $15, 190. 50; and -- to declare as surplus property, two (2) 10-year old defibrillators to be used as a trade-in for this purchase, in the amount of $2, 000. (The fiscal year 1995-96 budget includes funds for the replacement of two (2) defibrillators which are currently 10 years old. (Physio-Control Inc. is the sole source provider of Life Pak defibrillators on which the Fire Department is currently standardized. By standardizing on this product the Village gains several benefits, including maintenance and service under current agreements, interchangeable batteries, and standardization of personnel operating procedures. (The cost per each unit is $8, 995 for a total of $17,990. This amount is reduced by the trade-in of two existing units as well as a $799 . 50 discount received by the Village for a total cost of $15, 190. 50. This is a decrease of 15% under the amount budgeted for this purchase. (Reports from the Purchasing Agent and Fire Chief, recommending approval , are attached. ) I) Consideration to increase a professional service contract with Testing Service Corporation, Carol Stream, IL to provide construction material engineering services required for the 1995 MFT Program and Private Participation Concrete Program in the amount of $5, 000. 00 for a total contract amount not to exceed $13, 000. 00. (The original contract amount approved at the March 14 , 1995 Village Board meeting was insufficient to perform all of the testing required by IDOT for our MFT program. All unit testing prices are the same as the original proposal received and accepted earlier this year. This increase will provide sufficient balance for the remainder of these projects. Agenda for VB MeetThg 8-22-95 -5- (Sufficient funds are available for this request . (A report from the Director of Public Works recommending approval, is attached. ) J) Consideration to award a contract to the lowest responsive and responsible bidder, Bartlett Heating and Air Conditioning, Mt . Prospect, IL to furnish and install equipment to improve the HVAC system in the Police Department in an amount not to exceed $131 , 597 . (A total of five (5) bids were received and reviewed by the Public Works Department along with the Village 's consultant, Patrick Engineering, Inc. , who prepared the specifications for the project . Bartlett Heating and Air Conditioning was determined to be, the lowest responsive and responsible bidder. (The work entails replacing 2 condensing units; installing certain duct work; testing and balancing the system, and electrical work. Bartlett is familiar with the mechanical systems involved in this project by virtue of their role as maintenance contractor for all Village HVAC systems. In addition, Bartlett has performed similar installations for local municipalities and school districts in the past and has performed satisfactorily. (Sufficient funds are budgeted and available for this expenditure. (Reports from the Purchasing Agent and Director of Public Works, recommending approval , are attached. ) K) Consideration to adopt ORDINANCE NO. 2447 (attached) granting a Special Use Permit to allow Northwest Central Dispatch to place a radio communication antenna on top of the Biesterfield/I-290 water tower and the installation of an equipment box on Village property. (At the 8/8/95 Committee of the Whole meeting, the consensus of the Village Board was to grant Northwest Central Dispatch Systems (NWCDS) permission to place a 10 . 5 foot whip-antenna on top of the west side water tower. This antenna will substantially improve radio communication between Village public safety personnel and the NWCD system, thereby, increasing safety to Village residents and businesses . Agenda for VB Meetog 8-22-95 -6- BOARDS AND COMMISSIONS 7 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri B .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a . Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Electro Painters Variance Request 9 . PERSONNEL COMMITTEE- Trustee Czarnik a . Communication 10. RECYCLING COMMITTEE- Trustee Johnson 11 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri 12 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-I5-95) b. Metropolitan-Victoria Subdivision C. Metropolitan - Northwest Subdivision d. Cedarwood Development - (Office Max) - Special Use Permit (PH to be determined) 13 . ZONING BOARD OF APPEALS- Village Manager Parrin a . 898 Debra - Variation to permit the construction of a fireplace chase that would extend into a required side yard (PH 8-15-95) . b. 1803 Oriole Drive - Variation to construct a room addition that would encroach into required front yard, (PH 8-29-95) . C. 2180 Pratt Boulevard - Variation for use of yard for structures of corner lots and reduction of off-street parking spaces regulations (PH 8-29-95) . d. Gullo Development - Variation to permit a reduction in required parking by 23 spaces (PH 9-13-95) . e. 2080 & 2100-2140 Lunt - Variation to permit the construction of a link between two buildings (PH 9-13-95) . 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri b. Community Service Board - Trustee Czarnik 15 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 16. UNFINISHED BUSINESS a . PendingAction b Village Board: Y 9 b. Pending Action by Others : C. Pending Action by Village Attorney: 17. REPORT FROM VILLAGE MANAGER Agenda for VB Meetog 8-22-95 -7- 18. NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities . Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel , Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)