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HomeMy WebLinkAboutAGENDA - 07/25/1995 - VILLAGE BOARD AGENDA Next ORD: 2440 (2442) Next RES: 43-95 (45-95) Recess: 9 p.m. AGENDA Regular Village Board Meeting July 25, 1995 Elk Grove Village 1 . Call to Order 2 . Invocation (Reverend Thomas G. Smith, Deacon, Saint Nicholas Episcopal Church) 3. Approval of Minutes of July 11 , 1995 4 . President 's Report 5. Accounts Payable Warrants: July 25, 1995 6. CONSENT AGENDA A) Consideration of the following: -- a request (attached) from the Elk Grove Center for the Performing Arts to host the production of Shakespearean theatre in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and -- to waive all business license fees associated with the Elk Grove Center for the Performing Arts production in the amount of $500. 00 (The Elk Grove Center for the Performing Arts held a similar production in the parking lot of the Super Kmart last year and had indicated that the event would take place there again this year. However, due to an ownership change of the Kmart property, they are not able to do so. As a result, they are requesting to host their production in the parking lot of the Lutheran Church of the Holy Spirit . The dates of production are August 19, 20, 26, 27 and September 1 , 2 and 3 . (The Engineering & Community Development Department has had an opportunity to review the request and anticipates no complication in parking, traffic flow, or negative impact on the surrounding Agenda for VB Mee•g 07-25-95 0 area . The play will be done in a family picnic atmosphere. Hamburgers, hot dogs, and snacks will be served. No liquor will be present . (Business license fees consist of a $50 per day theatrical license and a $150 food license totaling $500. It has been the past practice of the Village Board to waive business license fees for not-for-profit agencies. (Reports from Engineering & Community Development and Finance, recommending approval, are attached. ) B) Consideration of a request (attached) from the Elk Grove Village Parade Committee for variations from Section 8-4-9 and 6-4-6 of the Municipal Code to permit the placement of signs in parkways and to permit large parade vehicles to access weight restricted streets. (This item was previously discussed at the July 11 , 1995 Committee of the Whole Meeting. (The Parade Committee will be placing signs, tables, and chairs in the parkways for the purpose of conducting parade business on the day of the event . ) C) Consideration of a request from the Elk Grove Lions Club for the Village to accept a donation for use with the Elk Grove Bicycle Patrol Program in the amount of $1 ,200. (Items that would be purchased with the funds include shorts, helmets, equipment belts and cases, and headlights. (Final arrangements for the acceptance of the donated items will be made after consideration of the request by the Village Board. These items were budgeted for purchase to replace existing equipment which has worn out over the life of the program. ) D) Consideration to authorize Police Sergeant Kevin R. Roeske to attend the Northwestern University Traffic Institute School of Police Staff and Command in Evanston, Illinois from September 25 through December 1 , 1995 in an amount not to exceed $2, 750. (The School of Police Staff and Command is a ten-week course designed to educate supervisory police personnel in management and administration. The Police Department has all supervisors attend the school in order to enhance the effectiveness and efficiency of the department . (Sufficient funds are included in the FY 1995-96 budget for this expense. ) Agenda for VB MeePng 07-25-95 -3- E) Consideration to authorize payment to Crowe Chizek, Oakbrook, Illinois for professional auditing services related to cable rate regulation in the amount of $5,200 on behalf of the Continental Regional Cable Group. (Crowe Chizek has provided rate regulation auditing services in review of FCC forms 1200 and 1205 for the Continental Regional Cable Group which includes the communities of Elk Grove, Buffalo Grove, Hoffman Estates, Palatine, and Rolling Meadows. Elk Grove will pay the invoice amount of $5,200 and obtain reimbursement from each municipality. The Village of Elk Grove 's share amounts to $1 ,040. Elk Grove is currently hosting the Cable Group. ) (Sufficient funds are budgeted and available for this expense. ) F) Consideration to authorize the Plan Commission to hold a public hearing on the petition of Cedarwood Development, Inc. , for a Special Use Permit to allow the construction of a retail shopping facility in an I-1 Industrial zoned district . (Cedarwood Development is petitioning for a Special Use Permit for the purpose of constructing an Office Max at the southwest corner of Oakton Street and Busse Road. Such a use is not permitted in I-1 zoned district, therefore, a special use permit is required. ) (Staff is currently reviewing the revised site plans for the proposed development . Pending the review, a hearing date will be established. ) (A report from the Administrative Assistant on this matter is attached. ) G) Consideration of the following: -- to award a professional services contract to the lowest responsive and responsible bidder, Aldridge Electric, Libertyville, IL for the installation of traffic signals for the Biesterfield/Wise/Michigan Traffic Signal Improvement Project in an amount not to exceed $104, 795 . 18; -- to award a professional services contract to the lowest responsive and responsible bidder, Productive Paving & Excavating Company, Inc. , Addison, IL for pavement improvements at the Biesterfield/Michigan/Wise intersection in an amount not to exceed $56,090; and -- to increase the Municipal Purpose Fund in the FY Agenda for VB Mee•g 07-25-95 -4- 1995-96 budget in the amount of $10,900. (A total of 3 contractors submitted bids for the traffic signal installation portion of the project with Aldridge Electric submitting the lowest responsive and responsible bid. Aldridge Electric is qualified ' for electrical and traffic signal work by IDOT and has provided satisfactory services to the Village of Elk Grove in the past . They are, therefore, recommended for the project by the Department of Engineering & Community Development . (Two (2) contractors submitted bids for pavement improvements and roadway widening. Both bids exceeded the cost estimate for the project with Productive Paving and Excavating Company, Inc. , being the lowest bidder. while the bid submitted for this portion of the project exceeds the amount budgeted, it is necessary for the pavement improvements to be completed in conjunction with the traffic signals installation in order for the signals to function properly. Therefore, an increase to the budget is required to install the traffic signal and complete the right-hand turn lane. (A report from the Department of Engineering & Community Development was previously distributed. ) H) Consideration to award a professional services contract to Visual Edge, Arlington Heights, IL for the development and printing of 6,000 economic development brochures in an amount not to exceed $29,265. (The FY 1995-96 budget includes funds for the printing of a new economic development brochure for the Village. A total of five (5) proposals were received in response to a request for proposal (RFP) issued by the Village. Upon review of all the proposals submitted, Visual Edge was determined to be the most qualified vendor capable of producing a high quality brochure at the best price. (Due to the nature of this project, personal site visits and meetings were held with companies that responded to the RFP. Visual Edge was chosen for several factors, including their accuracy in responding to the specifications of the RFP, their experience working with other municipalities, the writing, photographic and brochure samples they provided, and the professionalism of their operations. All of these factors are necessary in developing a high quality brochure which will effectively portray the benefits that Elk Grove Village provides to the business community. (The amount of the contract is $735 less than the amount budgeted for the project. Costs include Agenda for V9 Meet'7ng 07-25-95 • -5- creative art production, professional photography, writing copy, and printing of 6,000 brochures with inserts. (Reports from the Purchasing Agent and Economic Development Officer, recommending approval, are attached. ) I) Consideration to adopt RESOLUTION NO. 43-95 (attached) approving a grant of easement between the Village of Elk Grove Village and Commonwealth Edison at the Landmeier Road. (Through this resolution, Commonwealth Edison grants the Village a permanent easement to use 40 feet of their property as a driveway to the Village 's Public Works facility at 666 Landmeier Road. This easement is necessary due to the reconfiguration of the driveway in conjunction with the Landmeier Road Widening Project . Under the terms of the agreement, the Village is responsible for the maintenance and repair of the driveway. (A report from the Director of Public Works recommending approval, is attached. The Village Attorney has reviewed the agreement and has no objection to it . J) Consideration to adopt RESOLUTION NO. 44-95 (attached) authorizing the Village President and the Village Clerk to execute an agreement between the Village of Elk Grove Village and Groot Industries (1759 Elmhurst Road) . (This agreement provides Village water and sewer utilities to Groot Industries which is located outside of the Village. In return for providing water and sewer service, Groot agrees to pay for all water provided; install and maintain all service lines; dispose of all leaves collected under the Village 's fall leaf collection program; and pay the Village $25,000 upon execution of the agreement as well as every year of the agreement, including adjustment for the CPI) . (This item was previously discussed at the June 13, 1995 Committee of the Whole meeting. ) K) Consideration to adopt ORDINANCE NO. 2440 (attached) amending the Village Code of the Village of Elk Grove Village, Section 6-4-5-3A, No Parking Streets and Areas (Turner Avenue) . (Currently, trucks and automobiles are permitted to park along both sides of Turner Avenue, thereby, reducing the roadway width for passing traffic. This ordinance prohibits parking on the north side of Agenda for VB Mee Ing 07-25-95 -6- Turner Avenue between Arlington Heights Road and Devon Avenue as recommended by the JPZ Committee. (This item was previously discussed at the July 1 , 1995 Committee of the Whole meeting. L) Consideration to adopt ORDINANCE NO. 2441 (attached) granting a variation of the Subdivision Control Ordinance and Sections 3-6B and 3-6D2 of the Zoning Ordinance to permit the construction of a shed five (5 ' ) feet from the lot line in a side yard which fronts a street on property located at 2 Sylvan Court, Elk Grove Village. (At the July 11 , 1995 Village Board meeting the Village Attorney was directed to prepare an ordinance granting the above variations. (This item also appears under the Unfinished Business section of the agenda . Agenda for VB Meeting 07-25-95 -7- BOARDS AND COMMISSIONS 7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a . Statement of Commitment to install public sidewalk 900 - 950 Thorndale B .JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Rettberg a . Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Truck Parking on Turner Avenue e. Electro Painters Variance Request f. 832 Debra - Variation to permit a solid fence on the side lot line (PH 5-24-95) g. 624 Chelmsford - Variation to permit a driveway to be constructed with concrete paving bricks. h. 1495 Morgan Drive - Variation to permit a swimming pool to encroach 2 feet into a public utility and drainage easement . i . 88 Kendal- Variation to permit a half of a driveway to be constructed with concrete paving bricks. 9 . PERSONNEL COMMITTEE- Trustee Czarnik a . Communication 10. RECYCLING COMMITTEE- Trustee Johnson 11 . INFORMATION SYSTEMS COMMITTEE - Trustee Petri 12 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-15-95) 13 . ZONING BOARD OF APPEALS- Village Manager Parrin 14 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri b. Community Service Board - Trustee Czarnik 15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 16. UNFINISHED BUSINESS a. Pending Action by Village Board: b. Pending Action by Others: C. Pending Action by Village Attorney: 1 . At the 7/11195 Village Board meeting the Village Board directed the attorney to prepare an ordinance granting a variation to permit a shed in a sideyard fronting a street and a variation to allow a shed to encroach 10 feet into a 15 foot public utility easement . 17 . REPORT FROM VILLAGE MANAGER • Agenda for VB Meet*g 07-25-95 -8- 18. NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)