HomeMy WebLinkAboutAGENDA - 06/27/1995 - VILLAGE BOARD AGENDA Next ORD: 2435 (2436)
Next RES: 38-95 (39-95)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
June 27, 1995
Elk Grove Village
1 . Call to Order
2 . Invocation (Reverend William Kalivoda, Deacon, St . Julian Eymard
Parish)
3. Approval of Minutes of June 13, 1995
4 . President 's Report
5. Accounts Payable Warrants: June 27, 1995
6. CONSENT AGENDA
A) Consideration of a request (attached) from Sharon
Harrod, 624 Chelmsford, for a variation from Section
8-8A-3 .A1 of the Municipal Code to permit a driveway
to be constructed with concrete paving bricks.
(The Municipal Code requires driveways in
residential areas to be constructed of concrete or
asphalt .
(The petitioner is proposing to replace the entire
existing driveway with decorative paving brick. The
paving specifications submitted indicate that the
proposed material is capable of supporting the weight
of vehicles on the driveway.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
B) Consideration of a request (attached) from Larry
Laube, 1495 Morgan Drive, to grant a variation to
Section 8-12B-1-1D, Easements of the Municipal Code
to permit the location of a swimming pool 2 feet into
a public utility and drainage easement .
(The petitioner recently constructed an 18-foot
round, above ground swimming pool which encroaches 2
feet into the existing 10-foot utility easement . The
cause for the encroachment was a measuring
miscalculation on the part of the petitioner. All
Agenda for VB MeetOg 06-27-95 •
-2-
other regulations have been complied with by the
petitioner.
(The petitioner has been granted permission to
encroach upon the easement by Ameritech, Commonwealth
Edison, Northern Gas, and Continental Cablevision.
The Department of Engineering and Community
Development has determined that there are no Village
owned utilities in the easement.
(The Village will retain the right to utilize
the easement in the future with restoration of the-
easement limited to its existing state prior to the
construction of the pool .
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
C) Consideration of a request (attached) from Richard
Penley, 250 Yarmouth Road, for a variance from
Section 8-8A-3 .A1 of the Municipal Code to permit a
driveway to be constructed with concrete paving bricks.
(The Municipal Code requires driveways in
residential areas to be constructed of concrete or
asphalt.
(The petitioner is proposing to replace his entire
existing driveway with decorative paving brick. The
paving specifications submitted indicate that the
proposed material is capable of supporting the weight
of vehicles on the driveway.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
D) Consideration of a request (attached) from the Elk
Grove Village Public Library to waive the $25 business
license fee for their coin-operated vending machine.
(It has been the past practice of the Village
Board to waive the business license fees for other
governmental agencies.
(A report from the Assistant Director of Finance
is attached. )
E) Consideration of a request (attached) from the
Alexian Brothers Medical Center Auxiliary Thrift Shop
to waive the $100 business license fee for the retail
sales conducted in the thrift shop.
(It has been the past practice of the Village
Board to waive the business license fees for
not-for-profit agencies.
(A report from the Finance Director is attached. )
Agenda for VB Meetong 06-27-95 •
-3-
F) Consideration to increase the FY 1995-96 Village
Manager 's budget in the amount of $1 , 750 for purposes
of establishing an Internet presence.
(At the June 13, 1995 Committee of the Whole
meeting, the consensus of the Village Board was to
initiate an Internet "home page" for the purpose of
Economic Development marketing of the Village on the
World Wide Web. The cost for this project will be
approximately $1 , 750. About $700 is start-up costs to
purchase such items as a modem, software and a
telephone line. The remaining costs are recurrent
service provider fees, Internet name fee, phone costs
etc. These funds will be added to the Village
Manager 's Office budget which includes all Economic
Development activity.
(A report from the Assistant Village Manager
dated May 22 is attached. )
G) Consideration to award a professional service
contract to Gerard Printing, Elk Grove, IL for the
typesetting and three (3) business newsletters in an
amount not to exceed $12, 629 .
(A request for proposal was sent to eight (8)
firms for the typesetting and printing of residential
and business newsletters. A total of four (4) firms
responded.
(Gerard Printing submitted the lowest cost
proposal . We have used Gerard in the past and have
been satisfied with their work.
(Sufficient funds are budgeted and available for
this purpose.
(A report from the Administrative Assistant,
recommending approval is attached. )
H) Consideration of the following:
-- to award a purchase contract to the lowest
responsive and responsible bidder, Total
Solutions Group (TSG) , Bloomington, MN for the
purchase of a Mannesman Tally Model MT961 line
matrix printer for use on the AS-400 computer in
an amount not to exceed $9,387; and
-- to declare an IBM 4214-2 printer as surplus
property to be used as trade-in credit on this
purchase in the amount of $300.
(The FY 1995-96 budget includes funds for a new
printer which will print optical character recognition
(OCR) on our utility bills and payroll checks. The
OCR feature will improve the speed and accuracy of all
Agenda for VB Meeting 06-27-95
data entry functions included in facilitating these
tasks.
(Formal bids were solicited from eight (8)
companies of which two (2) responded. Total Solutions
Group (TSG) had the lowest prices. Upon review of the
performance of both printers, Total Solutions Group
(TSG) was also found to be the lowest responsive and
responsible bidder.
(The bid price of $9, 687 reflects the trade-in
value of $300 for the Village 's existing IBM printer.
(Reports from the Purchasing Agent and Data
Processing Supervisor, recommending approval are
attached. )
I) Consideration to award a professional services
contract to the lowest responsive and responsible
bidder, Jaclynn, Inc. , Arlington Heights, IL, for
grass mowing and maintenance of 5 state and county
right-of-ways on a bi-weekly basis in an amount not to
exceed $8,919 .
(Due to the completion of the Elk Grove
Boulevard/Reverend Morrison Enclosure Project and the
Fire Administration building, a greater amount of
personnel time is devoted to maintain the areas and
keep the areas aesthetically acceptable. As a result,
additional in-house personnel time has been assigned
to this maintenance, thus incurring the need for a
private contractor to maintain the State & County
rights-of-way. Funds were included in the FY 195- 196
budget for this purpose.
(The low bid amount submitted provided a per
cutting price of $991 , which included basic mowing and
litter cleaning at each location. At this point in
the season each location will need to be cut 9 times
based on a bi-weekly mowing schedule for a total
contract amount of $8,919 .
(I.D.O. T. and Cook County only provide
minimal maintenance at their locations which causes
the property to become unkempt and poses site and/or
safety problems. Traditionally, the Village has
assumed additional responsibility for these locations
as a service to residents. The rights of way to be cut
include Meacham Road, Norge Road, Rohlwing Road,
Arlington Heights Road, and "Little" Higgins.
(Reports from the Director of Public Works and
Purchasing Agent, recommending approval, are
attached. )
Agenda for VB Mee•g 06-27-95 •
-5-
J) Consideration of the following:
-- to award a service contract to Neri Brothers
Construction, Inc. Medinah, IL, for the
construction and installation of
approximately 3, 400 lineal feet of 10-inch
watermain on Rohlwing Road from Elk Grove
Boulevard to Landmeier Road, excluding the
portion between Tower and Laurel, in an
amount not to exceed $331 , 705; and
-- to increase the Water and Sewer General
Fund by $31 , 705 for this project .
(Bids were solicited from thirteen (13)
companies of which eleven (11) responded. Each bid
submitted included two pavement restoration
alterations, bituminous concrete and Portland cement.
The lowest responsive and responsible bidder was
determined to be Neri Brothers Construction, Inc.
(Neri Brothers has completed work for several
neighboring communities within the last two years,
including Roselle, Bloomingdale, Glen Ellyn,
Barrington, and Winfield. A check of their references
revealed that they have completed their work on time;
established a good working relationship with
municipalities; and have the experience necessary for
this project .
(A report .from the Director of Engineering &
Community Development recommending approval, is
attached. )
K) Consideration of a request from the North West
Housing Partnership (attached) to waive all fees
related to building and engineering permits for an
80-unit independent senior housing facility at 912
Landmeier Road.
(This item was discussed at the June 13, 1995
Committee of the Whole meeting. it was the consensus
of the Village Board to waive all fees associated with
building and engineering permits only.
(The estimated amount of fees being waived is
approximately $49,000. )
Agenda for VB MeeAng 06-27-95 •
L) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Gera
Construction, Wood Dale, TL, for the removal and
replacement of sidewalks, driveway aprons, curb and
gutter under the Village 's Private Participation
Concrete Replacement Program at a per unit cost not to
exceed the following:
.. ........ .........
Unit Pricing
Comparative;
UNIT
RUMON Fy. 9 �4riwri
^94/95-r:�
.....
Sq.FL 5" PCC Sidewalk 2.18 1.90
Sq. FL 8" PCC Sidewalk 2.35 2.10
Sq. Yd. 5" PCC Driveway Pavement 20.50 17.50
Sq. Yd. 8" PCC Driveway Pavement 22.48 18A0
Ln. FL Combination Concrete Curb & Gutter (M) 7.55 6.00
Ln. Ft. Combination Concrete Curb & Gutter(B) 7.90 6.50 1,
Sq. FL Sidewalk Removal .45 .36
Sq. Yd. Driveway Pavement Removal 2.50 3.50
Ln. Ft- Combination Curb & Gutter Removal 2.60 2.65
Each Bit. Conc. Driveway Patching (Single) 45.00 40.00
Each Bit Conc. Driveway Patching (Double) 55.00 45.00
and at a total cost not to exceed $102, 148.
q 65
0 00
00
5
(Gem Construction performed this work the last
two years to the satisfaction of the Village.
Approximately $25,000 of the work bid is for the
Village; the remaining $77, 148, is estimated work for
residents and businesses which will be collected prior
to commencement of the replacement work.
(To date, about 300 residents and businesses have
expressed an interest in the program. The cost for
the program is somewhat higher this year due to an
anticipated shortage of concrete.
(Reports from the Director of Public Works and
Purchasing Agent, recommending approval are attached. )
Agenda for VB Meet g 06-27-95 O
-7-
M) Consideration to adopt RESOLUTION NO. 38-95
(attached) determining the appropriateness for class
6(B) status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1 , 1995
for certain real estate owned by Circuit Systems at
2400 Lunt Avenue which has been vacant for several
years.
(Circuit Systems plans to undertake substantial
renovation, rehabilitation, and repairs to an existing
building at 2400 Lunt Avenue. This building has been
vacant for several years.
(The tax incentive allows a property tax
assessed valuation reduction from 36% to 16% of the
fair market value for an eight-year period. The class
6(B) status applied to the renovation of this
facility.
(An additional $3,000,000 will be added to the
tax base and 60 new jobs will be created as a result
of this renovation.
(A report from Economic Development recommending
approval, and a letter from the consultant
representing the petitioner requesting 6-B status are
attached. )
N) Consideration to adopt ORDINANCE NO. 2435 (attached)
prohibiting the use of skateboards, rollerblades, and
bicycles on tennis courts.
(This item wasApreviously discussed at the
June 13, 1995 Committee of the Whole meeting. )
Agenda for VB Mee£ing 06-27-95 •
-8-
BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri
8 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg
a . Parental Responsibility Ordinance
b. Communication Towers & Antennae
C. Ameritech Special Use Permit
d. Truck Parking on Turner Avenue
e. Electro Painters Variance Request
f. 832 Debra - Variation to permit a solid fence on the
side lot line (PH 5-24-95)
9 . PERSONNEL COMMITTEE- Trustee Czarnik
a. Communication
10. RECYCLING COMMITTEE- Trustee Johnson
11 . PLAN COMMISSION - Village Manager Parrin
a . Victoria in The Park -- Text Amendment and Special Use
Permit (PH 3-15-95)
12 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 2 Sylvan Court - Variation to permit shed in a
sideyard fronting a street (P.H. 6-20-95)
13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri
b. Community Service Board - Trustee Czarnik
14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
15 . UNFINISHED BUSINESS
a. Pending Action by Village Board:
1 . At the 6113195 Village Board meeting the Village
Board deferred consideration of a request from
the Greater O'Hare Association of Industry &
Commerce for payment of FY 1995-96 dues in the
amount of $250. 00
2 . At the 6113195 Village Board meeting, a request
was deferred to permit a driveway width of 24
feet at the property line and 28 feet at the curb
at 285 Walter Avenue (Johnson) .
3 . At the 6113195 Village Board meeting a request
was deferred to permit a driveway to be
constructed of half Brick at 88 Kendal (Cerda) .
b. Pending Action by Others:
c. Pending Action by Village Attorney:
1 . At the 6113195 Village Board meeting the
Village Attorney was directed to prepare an
ordinance approving a text amendment permitting
independent senior housing as a special use in an
A-2 district and providing a special use permit
Agenda for VB Meeting 06-27-95 N
to Northwest Housing Partnership for operation of
a senior housing family in an A-2 district .
16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to .individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner,
Petri, Rettberg, Parrin, Rummel, Boffice, Cech,
Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker,
Niehaus, Smith (2)