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HomeMy WebLinkAboutAGENDA - 06/13/1995 - VILLAGE BOARD AGENDA Next ORD: 2433 (2435) Next RES: 37-95 (38-95) Recess: 9 p.m. AGENDA Regular Village Board Meeting June 13, 1995 Elk Grove Village 1 . Call to Order 2 . Invocation (Reverend Chuck Ellis, Pastor of First Baptist Church) 3. Approval of Minutes of May 23, 1995 4 . President 's Report 5. Accounts Payable Warrants: June 13, 1995 6. CONSENT AGENDA A) Consideration of a request (attached) from Mr. and Mrs. Harvey Johnson, 285 Walter Avenue, to receive a variance from Section 8-8A-3A. 4 paragraphs a. and b. of the Municipal Code to permit a maximum driveway width of 24 feet at the property line and 28 feet at the curb. (The maximum driveway widths at the property line and curb permitted by the Municipal Code are twenty (201 ) feet and twenty-six (26 ' ) feet respectively. The petitioners are seeking a variation to construct a driveway width not more than 24 ' at the property line and not more than 28 ' at the curb. (The petitioners are requesting the variation to allow three vehicles to park in their driveway side by side. In addition, the expanded width will provide additional room for ingress and egress of their vehicles. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of a request (attached) from Miquel Cerda, 88 Kendal Road, for a variation from Section B-BA-3.A1 of the Municipal Code to permit a driveway to be constructed with concrete paving bricks. (The Municipal Code requires driveways in Agenda for VB Meetng 06-13-95 0 -2- residential areas to be constructed of concrete or asphalt . (The petitioner is planning to widen his driveway on one side by eight feet with paving bricks. The existing asphalt driveway will remain in place at this time. The resident plans to replace the asphalt driveway with bricks in the next year or two. (The paving specifications indicate that the proposed material is capable of supporting the weight of the vehicles on the driveway. (A report from the Director of Engineering & Community Development recommending approval, is attached. ) C) Consideration of a request (attached) from Laura Wass, 408 Newberry Drive, to grant a variation to Section 8-12B-1-1D, Easements, of the Municipal Code to permit the construction of a swimming pool to encroach 2 feet into a 20-foot public utility and drainage easement . (The petitioner is proposing to build a swimming pool which would encroach 2 feet into the existing 20-foot utility easement . The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, NI Gas, and Continental Cablevision. The Department of Engineering and Community Development has determined that there are no Village owned utilities in the easement . (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the shed. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) D) Consideration of a request (attached) from the Elk Grove Park District to waive building permit fees in the amount of $233 . 00 (The Park District is planning improvements to their Rainbow Falls and Pirate 's Cove concession stands for this summer. The improvements will include floor upgrades, electrical and lighting upgrades, and the installation of fry grill operations. (It has been the past practice of the Village Board to waive fees for other governmental agencies. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Mee*ng 06-13-95 -3- E) Consideration of a request (attached) from the Greater O 'Hare Association of Industry and Commerce for payment of FY 1995-96 dues in the amount of $250. (The dues amount represents no increase from last year. (The Greater O 'Hare Association represents 900 companies in the northwest suburban area and works to retain and attract new businesses in the Greater O 'Hare business community, including Elk Grove Village. ) F) Consideration to authorize Deputy Fire Chief Greg Riddle to attend the Association of Public Safety Communications ' (APCO) national conference to be held in Detroit, Michigan, August 13 through August 17, 1995 at a cost not to exceed $1,205. (By registering prior to July 14, the Village will save $60. 00 in early registration fees. (Sufficient funds are budgeted and available for this expense. ) G) Consideration to concur with the Assistant Village Manager 's authorization to allow firefighter recruits Brad J. Menas, William Elliott, and Patrick McManus to attend fire academy training from June 5 to July 17, in Elgin, Illinois at a cost of $1 ,040 per recruit and at a total cost not to exceed $3, 120. (The Fire recruits were hired during the week of May 19 . The fire academy begins June 5, prior to the June 13 village Board meeting. (This agenda item will confirm the authorization allowing the recruits to attend the fire academy. Village Board approval is necessary since the cost per recruit exceeds $1 ,000. ) H) Consideration to authorize the Chief of Police to attend the International Association of Chiefs of Police annual conference in Miami, Florida, from October 14 through October 19, I995 at a cost not to exceed $1 ,278. (By registering early, the Village will save $25 in registration fees. (Sufficient funds are budgeted and available for this expense. ) I) Consideration to increase a contract with the Environmental Safety Group, Clarendon Hills, IL, for 10 sets of fire gear in an amount not to exceed $570, for a total contract cost not to exceed $10,540. Agenda for VB Meeing 06-13-95 -4- (At the March 28, 1995 Village Board Meeting, the Village Board approved the purchase of 10 sets of Fire Gear clothing from the Environmental Safety Group, Inc. , Clarendon Hills, IL, in an amount not to exceed $9,970. The 10 sets of Fire Gear being purchased will be issued to two (2) new firefighters, one (1) reinstated employee, and seven (7) existing personnel . (The increase in the purchase order is the result of additional charges for two (2) coats ($213.24) and (2) pants ($224 .33) which are larger than standard sizes. In addition, the shipping charge of $70. 00 was not included in the original request. (Sufficient funds are budgeted and available for this increase. (A report from the Fire Chief, recommending approval, is attached. ) J) Consideration to award a professional service contract to Northwest Community Hospital, Arlington Heights, IL, in an amount not to exceed $9,425 for required "in-station" paramedic training. (The training includes medical instructors coming to Village fire stations on a regular basis to provide state required training. The program is only offered through the Northwest Community Hospital EMS System, of which the Village is a member. (Sufficient funds were included in the FY 1995-96 Budget for this purpose. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) K) Consideration of the following: -- to award a purchase contract to the lowest responsive and responsible bidder, Hi-Tek Computer, Elk Grove, IL for the purchase of (72) 4MB memory chips and (4) 16MB memory chips for Police Department PC 's in an amount not to exceed $9, 120; and -- to declare (144) IMB memory chips as surplus property to be used as trade-in credit on this purchase in the amount of $5, 670. (The FY 1995-96 budget includes funds to provide a memory upgrade to (18) PCs and (2) file servers in the Police Department 's computer network. Formal bids were solicited from (12) companies of which (5) responded. All bids included a trade-in of the Village 's (144) existing ZMB chips currently in use. The total cost of the chips amounts to $14, 880 with a contract amount of $9, 120 after the trade-in credit for the existing chips. Agenda for VB Meet*g 06-13-95 0 -5- (Hi-Tek 's bid was $4 higher than the lowest responsive bid. However, Hi-Tek offered an (18) month warranty which exceeds the warranty provided by the lowest bid by (6) months. . The additional warranty period is valued in excess of $4, making Hi-Tek the lowest responsible bidder. (The Village has worked with Hi-Tek in the past and found their service to be excellent . (Reports from the Purchasing Agent, Chief of Police, and Data Processing Supervisor recommending approval, are attached. ) L) Consideration to award a purchase contract to the lowest responsive and responsible proposer, Folger 's Flag & Decorating, Inc. , Blue Island, IL, for the purchase of (4) sets of banners (42 banners per set) , banner hardware, and installation of equipment in an amount not to exceed $11 ,978. 10. (The FY 1995-96 budget includes funds for the purchase of banners and banner hardware on Biesterfield Road. Requests for proposals (RFP) were solicited from (8) companies of which (4) responded. Folger 's proposal was over $1 ,500 less than the next lowest bid. (Under the contract, the Village will receive (1) set of customized banners and (3) sets of seasonal banners which will be displayed on Biesterfield Road between Beisner and Arlington Heights Road. There are (42) banners in each set . The contract also includes the installation of the banner hardware and the first set of banners. All materials have a 5-year warranty. (Folger 's provided the Village 's Holiday Decorations last year. Their service was found to be acceptable. (A report from the Administrative Assistant on this subject was previously distributed and discussed at the May 23, 1995 Committee of the Whole meeting. (The banners to be displayed are being reviewed by a committee that will report back to the Village Board. The contract will include the banners approved by the Board. ) M) Consideration to authorize the payment of $74, 182 to the Greater Woodfield Convention and Visitors ' Bureau (GWCVB) for FY 1995-96. (The GWCVB serves to promote and attract business for hospitality and tourism agencies in the northwest suburban area, including Elk Grove. The bureau markets the Greater Woodfield area through advertising, networking, and participating in local and national track shows. (The Village 's share of funding is based upon 10% of the revenues generated from a 4% tax on hotel/motel occupancies. (A report from the Director of Finance was Agenda for VB MeeOng 06-13-95 -6- previously distributed. A letter from the GWCVB, requesting payment, is attached. ) N) Consideration to adopt RESOLUTION NO. 37-95 (attached) adopting the Village of Elk Grove Village policy on banners. (With the installation of banners on Biesterfield Road planned for this summer, it is necessary for the Village to adopt a policy regulating the use of Village poles should any organizations or governmental agencies request the use of our poles and brackets. This policy is similar in nature to the Community Events Sign Policy in that it prohibits banners of a political, personal, religious, or commercial nature. In addition, the policy ensures that any events or organizations publicized are open to all Village residents, and banners will maintain the aesthetics of the boulevard. (Each agency requesting to display banners will be responsible for the purchase, production, installation and removal of all banners. In addition, failure to remove banners on the specified date will result in a fine of $10. 00 per banner, per day. (A report from the Administrative Assistant, recommending approval, is attached. ) 0) Consideration to adopt ORDINANCE NO. 2433 (attached) amending the classification and salary plans; classification plans; and salary range for merit pay plan positions of the Municipal Code of the Village of Elk Grove Village. (This ordinance amends the Municipal Code to provide for a part-time janitor and part-time clerical position in the Public Works Department and a part-time intern in the Health Department . (The creation of these positions was previously discussed in Executive Session. This ordinance is the final action based upon the consensus at that meeting. ) P) Consideration to adopt ORDINANCE NO. 2434 (attached) prohibiting the use of skateboards, rollerblades, and bicycles on tennis courts. (The Park District recently adopted an ordinance prohibiting skateboarding, rollerblading and bicycling on tennis courts. This serves to prevent premature wear and tear on their tennis courts and to ensure that the courts would be available for their proper use. The Police Department has already been contacted to escort violators off tennis courts on at least one occasion and is expected to receive more calls in the future. (Village Police Officers cannot enforce Park Agenda for VB Meetng 06-13-95 -7- ordinances similar to the Park District to allow Police Officers to enforce Park Rules. (Violators of the ordinance will receive anywhere from a $1 fine to a $5 fine. This fine structure is appropriate for the average age of the anticipated violators and is the same fine structure for skateboarding in commercial areas. (Reports from the Assistant Village Manager and Deputy Police Chief, recommending approval, are attached. ) 7. REGULAR AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive 1995-1996 Class A Liquor License Fees for their Pavilion Banquet Facility in the amount of $2,500. (At the 2/28/95 Committee of the Whole Meeting the consensus of the Village Board was to consider not waiving the liquor license fee for the Pavilion Banquet Facility. This item was requested to be placed on the Regular Agenda when the request was made. (A report from the Director of Finance is attached. ) Agenda for VB Meeo g 06-13-95 -8- BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a . Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Truck Parking on Turner Avenue 10. PERSONNEL COMMITTEE- Trustee Czarnik a . Communication 11 . RECYCLING COMMITTEE- Trustee Johnson 12 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment and Special Use Permit (PH 3-I5-95) b. Northwest Housing Partnership - Text Amendment and Special Use Permit (PH 6-7-95) 13 . ZONING BOARD OF APPEALS= Village Manager Parrin a. 832 Debra - Variation to permit a solid fence on the side lot line (PH 5-24-95) b. 2 Sylvan Court - Variation to permit shed in a sideyard fronting a street (P.H. 6-20-95) 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri b. Community Service Board - Trustee Czarnik 15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS 16. UNFINISHED BUSINESS a . Pending Action by Village Board: b. Pending Action by Others: C. Pending Action by Village Attorney: 1 . At the 5123195 Village Board meeting the Village Attorney was directed to prepare an ordinance rezoning Outlot #1 of the Gullo Development on Biesterfield Road from B-2 General Business District to B-3 Automotive Oriented Business District . 17. REPORT FROM VILLAGE MANAGER 18. NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring ' Agenda for VB Mee#g 06-13-95 10 -9- auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)