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HomeMy WebLinkAboutAGENDA - 05/09/1995 - VILLAGE BOARD AGENDA Next ORD: 2426 (2429) Next RES: 31-95 (35-95) Recess: 9 P.M. AGENDA Regular Village Board Meeting May 9, 1995 Elk Grove Village 1 . Call to Order 2 . Invocation (Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of April 25, 1995 4 . President 's Report 5. Accounts Payable Warrants: April 30/May 9, 1995 6. CONSENT AGENDA A) Consideration of a request (attached) from Mr. & Mrs. Eugene Taylor, 1158 Hartford, to grant a variation to Section 8-12B-1-1D, Easements, of the Municipal Code to permit the construction of a shed to encroach 4 feet into a 10-foot public utility and drainage easement . (The petitioner is proposing to build a shed which would encroach 4 feet into the existing 10-foot utility easement . The petitioner has been granted permission to encroach upon the easement by Ameritech, Commonwealth Edison, NI Gas, and Continental Cablevision. The Department of Engineering and Community Development has determined that there are no Village owned utilities in the easement . (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the construction of the shed. (A report from the Director of Engineering and Community Development recommending approval is attached. ) B) Consideration to authorize the payment of $14,916. 48 to the Illinois Department of Transportation for shared traffic signal maintenance under the 1995 State of Illinois maintenance contract . Agenda for VB Meeting5-09-95 -2- (The annual bidding of this contract is performed by the Illinois Department of Transportation. (The contract covers the Village 's maintenance responsibility for 9 intersections shared between the Village and State of Illinois. (Sufficient funds are budgeted and available for the purpose. Payments are made on a quarterly basis. ) C) Consideration of a request from the Lions Club of Elk Grove Village to waive all the permit and license fees for their 4th of July event to be held at Lions Park. (The request for a $6,000 donation for fireworks was discussed at the April 25, 1995 Committee of the Whole meeting and subsequently approved at the Village Board meeting. It has been the past practice of the Village Board to waive the fees associated with this annual 4th of July event . ) D) Consideration of the following: -- To waive the formal bidding process; and -- To renew a 12-month maintenance agreement with Hansen and Associates for maintenance on two IBM Model 50 copy machines at a cost not to exceed $8,040. (The Finance Department solicited proposals from the only two known responsible firms capable of maintaining this equipment . (Hansen and Associates provided the lowest price quote and has provided quality service to the Village in the past . (The contract price reflects an 8 . 4% increase from last year 's price due to an increase in the cost per copy from $. 0057 to $. 0061 and the increase in the number of copies made. Sufficient funds are budgeted and available for this purpose. (A report from the Purchasing Agent recommending approval is attached. ) E) Consideration of a request (attached) from Township High School District 214 to waive the 1995-1996 vehicle sticker fees for five passenger vehicles located at the Elk Grove High School . (The total amount to be waived is $100. It has been the past practice of the Village Board to waive vehicle license fees for other governmental agencies. (A report from the Director of Finance is attached. ) Agenda for VB MeetingO5-09-95 -3- F) Consideration of a request (attached) from the Elk Grove Park District to waive vehicle license fees as follows: 11 Passenger vehicles @ $20 each $ 220 13 Class B vehicles @ $40 each 520 8 Class D, F Vehicles @ $65 each 520 3 Class H, J, K Vehicles @ $90 each 270 1 Class L, N, P, Q vehicle @ 105 each 105 $1 , 635 (It has been the past practice of the Village to waive vehicle license fees for other governmental agencies. (A report from the Director of Finance is attached. ) G) Consideration to award a professional service contract to Elevator Inspection Service Co. , Inc. , Palatine, IL, to perform elevator inspection services on a per inspection basis for a total amount not to exceed $9,500. (Estimates were received from two elevator inspection service firms. Both firms responded with identical proposals, including a $50 fee for inspections, with the exception that Elevator Inspection Service is willing to provide reinspections at a cost of $25 per reinspection as opposed to $34 as quoted by Thompson Elevator. (The Department of Engineering & Community Development has reviewed Elevator Inspection Service 's qualifications and finds them satisfactory. In addition, they have received favorable recommendations from other municipalities in the Chicagoland area. (Sufficient funds are budgeted and available for this request . (A report from the Director of Engineering & Community Development recommending approval, is attached. ) H) Consideration of the following: -- to waive the formal bidding process; and -- To award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, Illinois for Fire Department uniforms for the period May 1 , 1995 through April 30, 1996, in an amount not to exceed $16, 650. (Kale Uniforms has provided quality uniforms in Agenda for VB Meetingl*5-09-95 the past and is the only known source available at this time for Police and Fire Department uniforms. Past attempts to locate additional sources for these uniforms have proven ineffective. (The contract includes the purchase and/or .replacement of firefighter uniforms and accessories on an as needed basis. (This year 's contract represents a 16. 8$ increase from last year due to the need to purchase uniforms for new firefighters which have recently been hired to replace retiring employees. (Reports from the Purchasing Agent and Fire Chief recommending approval are attached. ) I) Consideration to award a purchase contract to Illini Power Products, Carol Stream, IL to furnish and provide two (2) generator sets with start-up and instructional services in an amount not to exceed $27, 628 . (A total of four (4) companies were contacted to provide bids for the purchase of the generator sets. Illini Power Products was the sole responsive bidder. Their bid was $14,000 below the budgeted amount for this expense. (Public Works has reviewed the credentials of Illini Power Products and finds them acceptable for the required specifications. (The two generator sets will be used for the automatic transfer of electrical power from the Commonwealth Edison supply to the back-up generator supply at the Nerge and Shenandoah lift stations, during power outages. The generators are powered by natural gas. (Reports from the Purchasing Agent and the Director of Public Works, recommending approval, are attached. ) J) Consideration to approve a contract with the Illinois Criminal Justice Information Authority, Chicago, IL, in the amount of $20,280 to provide computer hardware access and software programming and maintenance for the Police Information Management System (DIMS) . (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984 . (Approximately fifty (50) other law enforcement agencies participate in PIMS. The Illinois Criminal Justice Authority provides four main-frame computers for PIMS services, which are directly connected to State and National Crime Information Computers. (The contract is for a one-year period (July 1 , 1995 to June 30, 1996) , based upon the State 's fiscal Agenda for VB Meeting 0-09-95 year. There is a minor cost decrease from last year ($125) due to expenses incurred for the installation of an IBT telephone line. (Sufficient funds are budgeted and available for this expenditure. (Reports from the Purchasing Agent and Chief of Police, recommending approval are attached. ) K) Consideration to award a purchase contract to Koz Trucking and Sons, Inc. , Medinah, IL for the following items: -- 2, 600 tons of CA-6 Grade 9 gravel delivered at a unit cost of $8.95 ton; -- 100 tons of CA-6 3" limestone delivered at a unit cost of $8.93/ton; -- 600 tons of CA-6 Grade 8 limestone aggregate delivered at a unit cost of $8 . 44; -- 150 tons of #2 Torpedo sand at a delivered unit cost of $6. 44/ton; for a total amount not to exceed $30, 193 . (The gravel, sand and limestone will be used to restore various repair sites involving water lines, storm sewers and inlets, and road restoration. It is anticipated that this supply is sufficient for the 195- 196 fiscal year. (Reports from the Purchasing Agent and Director of Public Works recommending approval are attached. ) L) Consideration of the following: -- to increase the current contract with Cintas Uniform Company, Inc. , Schaumburg, IL, in the amount of $4,200 for the payment of invoices incurred in FY 1994195; and -- to renew a contract with the Cintas Uniform Company, Inc. , for a one-year period from May 1 , 1995 through April 30, 1996 for Public Works uniforms and accessories and Fire Department accessories in an amount not to exceed $45,000. (The increase to the FY 1994195 contract is a result of the addition of floor mats to the Village Hall atrium to prevent falls and several personnel changes requiring new uniforms in public works. (Last year 's contract was awarded to Cintas on an annual renewal basis. This year 's contract represents a 7% increase from last year due to the Agenda for VB Meeting -09-95 -6- increased . use of linens and accessories (floor mats) which were experienced last fiscal year. (Cintas has contracted with the Village for these services since the mid-eighties. Cintas Uniforms provides uniforms to 52 Public Works employees as well as linens, floor mats, dust mops, towels and other accessories to the Public Works and Fire Departments. ) M) Consideration to authorize the Village Manager to attend the International City/County Management Association Annual Conference in Denver, Colorado from September 17 through September 20, at a cost not to exceed $1 ,500. N) Consideration to award a contract to the lowest responsive and responsible bidder, Rossi Contractors, North Lake, IL, to haul and dispose of non-toxic debris in an amount not to exceed $7. 66 per cubic yard for a total contract price not to exceed $38,300. (Due to the large volume of debris collected by street sweeping, ditch cleaning and other general operations, an outside contractor is needed to remove debris at storage locations at Biesterfield and Landmeier Public Works facilities and Dierking Terrace facility. (This year's contract represents a 4 .25% decrease from last year 's amount . (Funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, is attached. ) O) Consideration to award a service contract to John Neri Construction Company, Addison, IL for the construction and installation of 325 lineal feet of 12-inch water main on Rohlwing Road in an amount not to exceed $67,110. (Bids were solicited from nine (9) companies with John Neri Construction providing the lowest responsive and responsible bid. Their bid is 150 lower than the next lowest bid submitted. (Public Works has reviewed John Neri 's credentials with the assistance of Rust Environmental and Infrastructure, Inc. , the Village 's consultant for this project, and found them to be acceptable for the required work. John Neri has done similar projects for the Village in the past and has performed satisfactorily. (The water main will be installed on Rohlwing Road, west of I-290, between Nerge Road and Biesterfield Road. The need for this work was Agenda for VB Meeting#5-09-95 -7- identified by the Village 's consultant when they were evaluating the Village 's water distribution system. The new water main will increase the distribution capacity on the west side of the Village in conjunction with the new water tower. (A report from the Director of Public Works and Purchasing Agent recommending approval are attached. ) P) Consideration to increase the FY 1995-96 General Corporate Fund Fire Department budget in the amount of $53,390. 16. (The Village Board awarded a furniture contract to Sun Office equipment under Federal Government pricing at the February 28, 1995 Village Board meeting. The new furniture is for the Fire Administration Building. The Village was assured by the furniture supplier that all items would be delivered prior to the end of the fiscal year, April 30, 1995. (The Village has since been notified that delivery will not take place until early July. Therefore, the cost of the furniture must be paid from the current fiscal year budget . As such, a budget increase for FY 1995-96 is being requested for this purchase which is on order. (A report from the Fire Chief, recommending approval, is attached. ) Q) Consideration of the following: -- to award a purchase contract to Pitney Bowes, Inc. , Arlington Heights, IL for the purchase of one (1) Model 6100 mailing machine under the Federal Government G.S.A. contract pricing in an amount not to exceed $6,555; and -- to authorize the trade-in of a Pitney Bowes Model 5600 mailing machine at $105. (The Finance Department researched this item and found that Pitney Bowes is the only supplier compatible with our existing Pitney Bowes mail allocator and scale. Therefore, the Finance Department is recommending the direct purchase of the Model 6100 mailing machine under the current Federal Government G. S.A. contract pricing which is the lowest price available. (The mailing machine will be purchased for $6,555 . In addition, the current mail machine will be traded in at a value of $105. (Sufficient funds are budgeted and available for this expense. (A report from the Purchasing Agent, Agenda for VB MeetingO5-09-95 -8- recommending approval, is attached. ) R) Consideration to adopt RESOLUTION NO. 31-95 in opposition to the Illinois House of Representatives House Bill 568 as it pertains to local gun control . (HB-568 seeks to preempt local gun control legislation by limiting the ability of municipalities to regulate firearms, ammunition, components, and accessories within their boundaries. The Village of Elk Grove has legislation prohibiting the sale of handguns which would be preempted by this proposed state law. This legislation has passed the House and is being debated in the Illinois Senate. (This item was requested at the April 11 , 1995 Committee of the Whole meeting. ) S) Consideration of the following: -- to adopt RESOLUTION NO. 32-95 (attached) authorizing the Village President and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Illinois Department of Transportation (Arlington Heights Road Improvement) ; and -- to adopt RESOLUTION NO. 33-95 (attached) appropriating funds in the amount of $52, 495 for the construction of roadway and signal improvements on Arlington Heights Road, FAU Route 2626 State sections 77WRS-86 and 77 WRS-1 (89) . (The agreement provides for roadway improvements on Arlington Heights Road in conjunction with the interchange project, including the construction of traffic signals at Northwest Point Boulevard, Bennet Drive, and Higgins Road; the installation of emergency vehicle preemption equipment; the installation of a traffic inter-connect system; the construction of new sidewalks; and the adjustment/relocation of fire hydrants. (The agreement outlines the responsibilities of the State and the Village with respect to the roadway improvements. The Village is responsible for $52, 495 of the costs related to the improvements. The second resolution is required by the State to appropriate our share of these costs. (Funds are budgeted and available for this expenditure in the Capital Projects Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) T) Consideration to adopt RESOLUTION NO. 34-95 Agenda for VB Meeting-09-95 -9- (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and the Elk Grove Village Park District setting forth the responsibilities for the joint use of Cook County Forest Preserve Parcel #28 (Rohlwing and Biesterfield Roads) . (An agreement with the Forest Preserve requires that the Village and Park District apply jointly for a Special Activity Permit on an annual basis for the use of the property. The permit will designate Parcel #28 (northeast corner of Rohlwing and Biesterfield Roads) to be used for athletic purposes from March 1 through November 30th of each year. (This intergovernmental agreement sets forth the responsibilities of the Village and the Park District for the use of the property. Under the agreement the Park District is responsible for developing the athletic fields, maintaining the property, scheduling athletic events, and insuring the property. In addition, the Park District will pay all fees required for permitting the property. (The Village Attorney has reviewed the language of the agreement and finds it acceptable. (A report from the Assistant Village Manager recommending approval, is attached. ) U) Consideration to adopt ORDINANCE NO. 2426 (attached) designating the representative to the Northwest Suburban Municipal Joint Action Water Agency for the Village of Elk Grove Village. (This ordinance designates President Gallitano as the Director on the Board of Directors for the Agency and Trustee Lissner as the Alternate Director. (This item was discussed at the April 25, 1995 Committee of the Whole Meeting. ) V) Consideration to adopt ORDINANCE NO. 2427 (attached) amending Title 3, Chapter 3, Section 3-3-7; number of licenses of the Village Code of the Village of Elk Grove Village decreasing the number of class "D" liquor licenses. (Giappo 's Pizza, 642 Meacham Road, has gone out of business, making it necessary to decrease the permitted number of liquor licenses. (This ordinance will decrease the number of class "D" liquor licenses from ten (10) to nine (9) . ) W) Consideration to adopt ORDINANCE NO. 2428 (attached) amending Title 5 of the Village Code by adding thereto a new chapter regulating hazardous material incidents. (This ordinance allows the Village to seek Agenda for VB Meeting-09-95 • -10- reimbursements for money spent responding to hazardous material incidents. Traditionally, such incidents have required substantial manhours and materials which are outside the ordinary scope of services provided by the Village. As such, they have placed an increased financial burden on the . Village to clean hazardous material incidents. (This item was discussed by the JPZ Committee and presented at the March 28, 1995 Committee of the Whole Meeting. it was the consensus of the Village Board to have the Village Attorney prepare the appropriate ordinance. ) 7. REGULAR AGENDA A) Consideration of a request from Lutheran Church of the Holy Spirit, 666 Elk Grove Boulevard, for a sign variation as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED Identification 1 Yes None Sign Sign Area 42.5 Sq.Ft.per Face 45 Sq. Ft. Total 40 Sq. Ft. 85 Sq. Ft. Total 891 increase . (The petitioner is requesting a variation from Section 8-4-3-IE of the Municipal Code to permit the installation of a double-sided, 85 sq. ft . identification sign, with message capability at the corner of Elk Grove Boulevard and Lions Drive. This exceeds the square footage permitted by code by 40 square feet (89%) . This sign would replace two existing monument signs at the same location. (Staff recommends approval of the variation for two reasons: the new sign will replace two signs, and the larger size of the sign face will make it readable to northbound traffic which is 35 ft . away from the sign due to the Elk Grove Boulevard median. (A report from the Director of Engineering & Community Development recommending approval is attached. ) Agenda for VB Meeting-09-95 -11- BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Rettberg a. Parental Responsibility Ordinance b. Communication Towers & Antennae C. Ameritech Special Use Permit d. Truck Parking on Turner Avenue e. Hazardous Material response/reimbursement ordinance 10. PERSONNEL COMMITTEE- Trustee Czarnik 11 . RECYCLING COMMITTEE- Trustee Johnson 12 . PLAN COMMISSION - Village Manager Parrin a . Victoria In The Park -- Text Amendment -- Special Use Permit (PH 3-15-95) b. Gullo Property rezoning and site plan (PH 3-29-95) 13 . ZONING BOARD OF APPEALS- Village Manager Parrin a . Gullo Property - zoning variation (PH 3-29-95) b. 832 Debra - Variation to permit a solid fence on the side lot line (PH 5-24-95) 14 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri b. Community Service Board - Trustee Czarnik 15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS 16. UNFINISHED BUSINESS a. Pending Action by Village Board: 1 . At the 4111195 Village Board meeting consideration to ban the consumption of alcohol in public buildings was TABLED. b. Pending Action by Others: C. Pending Action by Village Attorney: 1 . At the 4125195 Village Board meeting the Village Attorney was directed to prepare an ordinance granting a Special Use Permit to GTE Airfone to construct an 80 ft . tower/antenna with the stipulation that they put up a Bond to guarantee the removal of the tower if at any time they vacate the property or no longer use it; and granting a variation to construct a tower that will encroach in a required side yard. 17. REPORT FROM VILLAGE MANAGER 18 . NEW BUSINESS 19 . ADJOURNMENT Agenda for VB Meeting 0-09-95 -12- In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Lissner, Petri, Rettberg, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)