HomeMy WebLinkAboutAGENDA - 04/11/1995 - VILLAGE BOARD AGENDA io
Next ORD: 2418 (2425)
Next RES: 20-95 (26-95)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
April 11 , 1995
Elk Grove Village
1 . Call to Order
2. Invocation (Dr. David F. Stein, Sr. Pastor, Evangelican Lutheran
Church of the Holy Spirit)
3 . Approval of Minutes of March 28, 1995
4 . President 's Report
5. Accounts Payable Warrant: April 11 , 1995
6. CONSENT AGENDA
A) Consideration of a request (attached) from Walter J.
Dombrowski, 100 Landmeier Road, to receive a variance
from Section 8-8A-3A. 4 . paragraphs a. and b. of the
Municipal Code to permit a maximum driveway width of
30 feet at the property line and a maximum driveway
width of 36 feet at the curb.
(The maximum driveway widths at the property line
and curb permitted under the Municipal Code are twenty
(20 ') feet and twenty-six (261 ) feet respectively.
The petitioner is seeking a variation to construct a
driveway width not more than 30 ' at the property line
and not more than 36 ' at the curb.
(The petitioner 's home is at the northeast corner
of Landmeier and Arlington Heights Roads with the
driveway facing Landmeier. Due to the widening of
Landmeier, the petitioner is seeking additional room
for ingress and egress maneuvering for safety purposes.
(A report from the Director of Engineering &
Community Development recommending approval is
attached. )
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B) Consideration of the following:
-- acceptance of the Boulevard Reconstruction
Project and approval of the Balancing Change
Order for the project for a net decrease of
$28,560.55 below the bid price; and
-- to approve the Final Pay Estimate of
$11 , 136. 04 for this project .
(The village Board awarded the Boulevard
Reconstruction Project to Palumbo Brothers, Inc. on
May 10, 1994 . The project is complete and has been
reviewed by the Engineering and Community Development
Department .
(The project was completed at a total cost of
$1 ,309, 832 . 42, which is 2 . 1% below the contractors `
bid price of $1 ,338,392 .97. In addition, the Village
will realize savings in the amount of $14,075. 72,
which was billed and will be paid for by third parties
(parkway restoration) . Savings were also realized
from milling and resurfacing done on Banyan Drive,
which was not part of the original contract. These
extra savings resulted in a total savings to the
Village in excess of $52,000.
(A report from the Director of Engineering &
Community Development recommending approval is
attached. )
C) Consideration to authorize the sale of thirty
64-gallon toters to Waste Management at a negotiated
selling price of $500 to be placed in the Recycling
Fund.
(Prior to the new multi-family refuse contract
with Waste Management the Village purchased (71)
64-gallon toters with grant funds from the State of
Illinois Energy and Natural Resource Department.
Waste Management replaced all but 30 of these toters
with their own as agreed under our contract .
(At the 3128195 Village Board Meeting the
village Board approved the donation of 14 of the
. surplus toters to the Elk Grove Park District . An
additional 21 are being used by Public Works and the
Fire Department and 6 are being kept in reserve by the
Village, leaving 30 remaining as surplus.
(Waste Management had previously offered to
purchase all 71 toters for $1 ,000 as a condition of
awarding them the multi-family contract . Waste
Management is willing to purchase the remaining 30
toters at a total price of $500. The Village
previously bid the toters for sale and received no
offers.
(A report from the Health Services Coordinator,
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D) Consideration to award a service contract to Bartlett
Heating, Wheeling, IL for the annual maintenance of
Village-owned heating, ventilation, and air
conditioning units at a total cost not to exceed
$29, 192 .
(The contract was originally bid for a one-year
period from May 1 , 1994 to April 30, 1995 with the
option to renew annually up to four additional
one-year periods. Over the past year, Bartlett
Heating has provided excellent service in maintaining
the HVAC units at Village Hall, 666 Landmeier, 1635
Biesterfield, Fire Administration Building, and Fire
Stations, #7, #8, #9, and #10.
(This contract will cover the same
buildings as last year as well as two additional
heating units and air conditioners. The contract
amount represents a (3. 10) increase over last year.
(A report from the Purchasing Agent and the
Director of Public Works, recommending approval are
attached. )
E) Consideration of the following to be effective May 1 ,
1995 through April 30, 1996:
a. To renew an agreement with Gallagher Bassett to
administer the Village 's Self-Insured Medical and
Dental plans at a cost of $19 . 00 per participant
per month for medical claims and $6. 67 per
participant per month for dental claims;
b. To renew a contract with Lloyds of London to
provide Specific Stop Loss Coverage at a cost of
$269,594;
C. To renew a contract with Lloyds of London to
provide Aggregate Stop Loss Coverage at a cost of
$'29,203;
d. To renew a contract with Arthur Gallagher and
Company for 'consulting services at a cost of
$5,000;
. e. To renew a contract for Cost Care Consultation
Services through Gallagher Bassett at a cost of
$5 . 00 per participant per month;
f. To establish premium rates equal to 85% for the
Village and 15% of the total premium for an
individual employee; an employee plus one (1)
dependent; and an employee plus two (2) or more
dependents participating in the Village
self-insured Health Care Plans as follows:
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CONTRIBUTIONS
Village Employee Bi-Weekly
Monthly Monthly Employee
Medical Contributions Contributions Contributions
Employee Only $184.39 $ 32.54 $ 15.01
Employee & 1 Dependent 387.23 68.33 31.54
Employee + 2 Dependents 421.31 74.35 34.32
Dental
Employee Only $ 27.25 $ 4.81 $ 2.22
Employee +1 Dependent 57.21 10.10 4.66
Employee + 2 Dependents 71.23 12.66 5.84
g. To renew the FIex Spending Plan administered by
Gallagher Bassett at a cost of $5.45 per participant per month;
h. To establish premium rates equal to 85% for the Village and 15% of
the total premium for an individual employee; an employee plus one
(1) dependent; and an employee plus two (2) or more dependents
participating in the HMO Illinois Health Maintenance Organization
Plans as follows:
CONTRIBUTIONS
Village Employee Bi-Weekly
Monthly Monthly Employee
Medical Only Contributions Contributions Contributions
Employee Only $139.54 $24.63 $11.37
Employee + 1 Dependent 269.02 47.07 21.72
Employee + 2 Dependents 414.36 73.12 33.75
i. To establish premium rates equal to 85% for the Village and 15% of
the total premium for an individual employee; an employee plus one
(1) dependent; and an employee plus two (2) or more dependents
participating in the First Commonwealth Dental Care Plan as
follows:
Village Employee Bi-Weekly
Monthly Monthly Employee
Dental Only Contributions Contributions Contributions
Employee. Only $15.10 $2.66 $1.23
Employee + 1 Dependent 28.05 4.95 2.28
Employee + 2 Dependents 41.82 7.38 3.41
j. To continue the Employee Hospital Bill Audit Program.
(The Health Insurance Premiums are at the same rate as last
year.)
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F) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a blanket purchase contract to Kale
Uniforms, Inc. , Chicago, IL for Police Department
uniforms for the period May 1 , 1995 through April 30,
1996, in an amount not to exceed $22,000.
(Kale Uniforms has provided quality uniforms in the
past and is the only known source available at this time
for Police and Fire Department uniforms. Past attempts to
locate additional sources for these uniforms have proven
ineffective.
(The contract includes the purchase and/or
replacement of police officer uniforms and accessories on
an as needed basis. in addition, it is an increase of only
$200 (0. 9%) over the previous year.
(Reports from the Purchasing Agent and Police Chief
recommending approval are attached. )
G) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a sole source service contract to Eastman
Kodak in the amount of $8,400 for maintenance on the
Police Department 's Eastman Kodak 2255 photocopier.
(Eastman Kodak is the only known source for
maintenance on this equipment .
(The contract represents no increase from last year 's
contract and no increase is expected through FY 1996197,
subject to renewal .
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Purchasing Agent and Police Chief,
recommending approval, are attached.
H) Consideration to increase the FY 1994-95 General Corporate
Fund budget in the amount of $189,230 and the FY 1994-95
Recycling Fund Budget by $35,348.
(The current budget needs to be increased to address
necessary expenditures made by the Village prior to the
close of the fiscal year. The General Fund increase is
attributable to unexpected cost increases for the
Dial-A-Ride bus, holiday decorations, legal services,
additional printings and mailings throughout the year,
increased contributions to Channel 6, and signage at the
municipal complex.
(Insufficient funds were budgeted in the Recycling
Fund for payment to SWANCC. Funds are turned
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over to the Village from Waste Management for payment to
SWANCC; however, that pass through must be reflected in our
budget .
(A report on this item was previously distributed by
the Village Manager) .
I) Consideration to adopt the following Budgets for the FY
1995-96:
General $23,031 ,935
Civil Defense $ 81 ,086
Water & Sewer $ 8, 127,395
Recycling/Municipal $ 616, 750
Waste Systems
Asset Seizure $ 68, 641
Motor Fuel Tax $ 783,971
Municipal Purpose $ 210,000
Capital Projects $ 4, 102,010
Capital Replacement $ 758, 730
Total $37, 780,518
(The above amounts include wage and salary adjustments
for FY 95-96 and include carry-over and rebudgeted items.
(A report from the Director of Finance is attached) .
J) Consideration to adopt RESOLUTION NO. 20-95 (attached)
placing a moratorium on the issuance of permits for the
construction of new fiber optic cable.
(At the 3128195 Committee of the Whole Meeting the
Village Board requested a resolution placing a moratorium
on the issuance of permits for the installation of fiber
optic cable until a telecommunications ordinance is
adopted. This will allow the Village to better regulate
and treat all telecommunications providers equally and
protect the Village 's best interests.
(The Resolution has been reviewed by the Village
Attorney and is acceptable. )
K) Consideration to adopt RESOLUTION NO. 21-95 (attached)
determining the appropriateness for class 6(B) status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1 , 1995 for certain real
estate owned by Moran Distribution at 1000 Estes Avenue.
(Moran Distribution is planning to build a 60,000 sq.
ft , addition in order to expand their current warehousing
and distribution operations located at 1000 Estes.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 16% for an eight-year
period. The class 6(B) status applies to the construction
of this addition.
(An additional $1 ,800,000 will be added to the tax
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base and 15 jobs will be created as a result of this
addition.
(A report from the Economic Development Assistant,
recommending approval, and a request from James Regan, who
represents Moran Distribution, are attached. )
L) Consideration to adopt RESOLUTION NO. 22-95 (attached)
determining the appropriateness for class 6(B) status
pursuant to the Cook County Real Property Classification
Ordinance as amended January I , 1995 for certain real
estate owned by George Gullo Development Corporation at Lot
#3 of Galley 's Resubdivision on Brummel Avenue.
(Gullo Development Corporation plans to build a new
10,500 sq. ft . facility at this location, which will then
be marketed to potential businesses in the area.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 16% of the fair market
value for an eight-year period.
(An additional $700,000 will be added to the tax base
from this construction. it is also estimated that 15 new
jobs will be created once the facility is leased.
(A report from the Economic Development Assistant
recommending approval and a letter from Gullo Development
Corporation requesting 6(B) status are attached.
M) Consideration to adopt RESOLUTION NO. 23-95 (attached)
determining the appropriateness for class 6(B) status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1 , 1995 for certain real
estate owned by George Gullo Development Corporation at Lot
#159 at the southeast corner of Oakton Street and Higgins
Road.
(Gullo Development Corporation plans to build a new
120, 000 sq. ft . facility at this location which will then
be marketed to potential businesses in the area .
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 160 of the fair market
value for an eight-year period. The class 6(B) status
applies to the renovation of this facility.
(An additional $4,225,000 will be added to the tax
base from this construction. It is also estimated that 250
new jobs will be created once the facility is leased.
(A report from the Economic Development Assistant
recommending approval and a request from Gullo Development
Corporation requesting 6(B) status are attached. )
N) Consideration to adopt RESOLUTION NO. 24-95 (attached)
authorizing the Village President to execute an agreement
between the village of Elk Grove Village and the Illinois
Housing Development Authority.
(The agreement provides for the Illinois Housing
Development Authority (IHDA) to administer the Mortgage
Credit Certificate Program on behalf of the Village. This
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program provides federal income tax credits to first-time
home buyers.
(The funds for this program are provided by Federal
Government private activity bonds which are processed
through the IHDA. For the past two years, the Village has
ceded its federal bonding authority ($50 per capita) to the
IHDA.
(Under the program, a total of $1 , 671 ,450 is
available to first-time home buyers who meet certain
eligibility requirements, including income levels and price
of homes. However, there is no cost risk to the Village as
IHDA issues bonds to fund the mortgages and then pays off
the bonds with the mortgages.
(If the funds are not ceded by the Village for some
purpose by May 1 , then they automatically revert to the
State of Illinois to finance similar projects in other
areas.
(A report from the Director of Finance, recommending
approval, is attached. The Village Attorney has previously
reviewed the agreement and finds it acceptable. )
O) Consideration of the following:
-- to adopt RESOLUTION 25-95 (attached) authorizing the
Village President to execute an agreement between the
Village of Elk Grove Village and the North West
Housing Partnership;
-- to waive the Village building permit and inspection
fees associated with the program.
(The agreement provides for a program to rehabilitate
single-family homes for low income residents. The
Partnership will administer Federal Community Development
Block Grant funds and Cook County HOME funds to pay for the
rehabilitation projects.
(This marks the second year of this program.
Residents receive assistance in the form of grants,
deferred loans and direct low interest loans. Projects
covered by the program include bringing homes into
compliance with building codes or making them energy
efficient . All aspects of the program will be administered
by the North West Housing Partnership. Inquiries into the
program are referred to the North West Housing Partnership
by our Community Service Office.
(The language of the agreement is identical to last
year with the exception of a clause which allows the
Village to automatically renew the agreement for the
succeeding year unless we give notice to not renew the
program by August 31 .
(A report from the Community Service Coordinator,
recommending approval, is attached. )
P) Consideration to adopt ORDINANCE NO. 2418 (attached)
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granting a variation of the Zoning Ordinance as it pertains
to allowable locations for swimming pools (formerly Section
3 .54D) to permit an existing swimming pool to encroach one
(11 ) foot into the required side yard property located at
590 Sycamore Drive, Elk Grove Village (Gallagher) .
(This item appears under the Unfinished Business of
the Village Attorney portion of the agenda. )
Q) Consideration of the following:
-- To adopt Ordinance No. 2419 (attached) amending the
hourly rate for Custodial personnel;
-- To adopt Ordinance No. 2420 (attached) amending the
hourly rate for Summer employees;
-- To adopt Ordinance No. 2421 (attached) amending the
hourly rate for School Crossing Guards;
-- To adopt Ordinance No. 2422 (attached) amending wages
for Water Meter Readers;
-- To adopt Ordinance No. 2423 (attached) amending the
hourly rate for Village Interns;
-- To adopt Ordinance No. 2424 (attached) amending the
classification and salary plans; the classification
plan; and the salary range for Merit Pay Plan
positions and the Step Pay Plan Step Rates for General
Step Pay Plan positions of the Municipal Code.
R) Consideration of the following items with an effective
date of April 24, 1995.
-- To authorize a 3. 4% value increase to non-Union Step
Pay Plan positions;
-- To authorize a 3. 4% value increase to Specific Rate
Pay Plan positions;
-- To authorize a 0% to 3 . 4% increase for Merit Salary
personnel based on individual performance;
-- To authorize a 1 . 75% Merit Pool for Merit Salary
personnel with Merit increases of 0% to 2 .2% for Merit
employees, based on individual performance;
-- To authorize a 0. 75% Range Movement Pool for Merit
Salary personnel with range movements of 0% to 2% for
Merit employees;
-- To continue a non-Union Merit Employee Management
Enhancement Program that consists of annual lump sum
payments of $400, $500, $575, and $650 to four (4)
respective group classifications of Merit Salary
personnel on November 1 of 1995;
-- To authorize a Longevity Program for Full Time
non-union General Step Pay Plan employees who have
completed the following years of service as of
November 1 , 1995 in accordance with the following
schedule:
10 yrs. service to 15 yrs. service $150. 00
16 yrs. service to 19 yrs. service $250. 00
20 yrs. plus service $350. 00
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-- To authorize the assignment of an annual salary of
$90,000, for the Village Manager;
-- To authorize the following job title changes:
Economic Development Assistant to
Economic Development Officer;
Personnel Officer to
Human Resources Officer
Ordinance Control Coordinator to
Ordinance Control Clerk
Agenda for VB Meeting 014-95
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
8.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a. Parental Responsibility Ordinance
b. Communication Towers & Antennae
C. Ameritech Special Use Permit
d. Truck Parking on Turner Avenue
e. Hazardous Material response/reimbursement ordinance
9. PERSONNEL COMMITTEE- Trustee Petri
a . 1995-1996 Health Care Renewal
10. RECYCLING COMMITTEE- Trustee Chernick
11 . PLAN COMMISSION - Village Manager Parrin
a . GTE Airfone Special Use Permit (PH 1-18-95)
b. Victoria In The Park -- Text Amendment -- Special Use
Permit (PH 3-15-95)
C. Gullo Property rezoning and site plan (PH 3-29-95)
12 . ZONING BOARD OF APPEALS- Village Manager Parrin
a. 2700 Greenleaf - (GTE Airfone) - Variation to permit
a structure to encroach in a required side yard. (PH
4-18-95)
b. Gullo Property - zoning variation (PH 3-29-95)
13. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
15. UNFINISHED BUSINESS
a. Pending Action by Village Board:
1 . At the 10/11/94 Village Board meeting, a
resolution approving of a revised smoking
policy was TABLED.
2 . At the 2128195 Village Board meeting a
motion to totally ban smoking in all
Village facilities by 7/1195 was
TABLED.
3 . At the 3128/95 Village Board meeting
consideration to award a professional service
contract to Integrated Technology Group
(ITG) for one full-time consultant to supervise
data processing operations and manage the
Village 's Data Processing was TABLED.
4 . At the 3128195 Village Board meeting
consideration to award a contract to Midwest
Carpet and Tile, Inc. of Elk Grove, IL to furnish
and install ceramic tile in the shower and locker
room of Fire Station #8, was TABLED.
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b. Pending Action by Others:
C. Pending Action by Village Attorney:
1 . At the 2128195 Village Board meeting the Village
Attorney was directed to prepare a Resolution
re: Smoking Policy.
2 . At the 3/28/95 Village Board meeting the Village
Attorney was directed to prepare an ordinance
granting a variation to permit an existing
,swimming pool to encroach in a required
side yard. (590 Sycamore)
16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18. ADJOURNMENT
in compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)