HomeMy WebLinkAboutAGENDA - 03/14/1995 - VILLAGE BOARD AGENDA Next ORD: 2414 (2416)
Next RES: 16-95 (17-95)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
March 14, 1995
Elk Grove Village
1 . Call to Order
2 . Invocation (Rev. John Robinson, Pastor, Queen of the Rosary
Parish)
3 . Approval of Minutes of February 28, 1995
4 . President 's Report
5. Accounts Payable Warrant : March 14, 1995
6. CONSENT AGENDA
A) Consideration to award a professional service
contract to Testing Service Corporation, Carol Stream,
IL to provide construction material engineering
services required for the 1995 MFT Program and Private
Participation Concrete Program in an amount not to
exceed $8,000.
(Testing Service Corporation (TSC) provided
material engineering services for the same programs in
1994 . Their level of service was prompt and
professional, in addition, their pricing is
competitive with other firms surveyed.
(The total price for this service is slightly
higher than last year due to a 3 . 5% increase
in fees for an IDOT certified technician .
The remaining services are offered at the same
price as last year.
(A report from the Director of Public Works,
recommending approval is attached. )
B) Consideration to award a professional service
contract to Patrick Engineering, Glen Ellyn, IL to
design and prepare construction plans for the repair
of the Police Department 's Heating Ventilating,
Air-Conditioning System (HVAC) at a lump sum cost not
to exceed $8, 700.
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(In the fall of 1995, the Village contracted
with Patrick Engineering to have the Police
Department 's HVAC system studied. Patrick found the
heating and ventilating systems to be in good
condition. However, both 50-ton condensing units were
in poor condition, one requiring replacement and the
other requiring substantial repairs. In addition, the
system needs to be balanced by adding supply and
return outlets, relocating duct work, and relocating
some thermostats.
(A proposal to design the construction plans to
renovate the HVAC system was solicited from Patrick
Engineering due to their familiarity with the Police
Department 's HVAC System. Once the design plans are
completed the project will be submitted for
competitive bidding.
(A report from the Director of Public Works
recommending approval is attached.
C) Consideration of requests from the Elk Grove Park
District, School District #59, School District #54,
and the Elk Grove Public Library to waive the $25
alarm license fee for the period 111195 through
12131195 at the following locations:
Elk Grove Park District
Al Hattendorf Senior Center
Al Hattendorf Recreation Center
Elk Grove TV Studio
Elk Grove Teen Center
Elk Grove Park District (main office)
Elk Grove Historical Society Museum
Fox Run Golf Course
Elk Grove Park District Warehouse
TOTAL = $200. 00
Elk Grove District #59
Admiral Byrd School
Clearmont School
Grove Junior High School
Ridge School
Rupley School
Salt Creek School
, TOTAL = $150.00
School District #54
Meade Junior High School
Stevenson Elementary Schools (2)
TOTAL = $ 75 . 00
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Elk Grove Public Library
TOTAL = $ 25. 00
(This item was discussed at the 2128195
Committee of the Whole Meeting. These requests are
also found under the unfinished Business section of
the Agenda . )
D) Consideration of a request (attached) from Dan
Connelley, to grant a variation to Section 8-12B-1-ID,
Easements, of the Municipal Code to permit the
construction of a shed to encroach 4 feet into a
10-foot public utility and drainage easement .
(The petitioner is proposing to build a shed
which would encroach 4 feet into the existing 10-foot
utility easement . The petitioner has been granted
permission to encroach upon the easement by Ameritech,
Commonwealth Edison, NI Gas, and Continental
Cablevision. The Department of Engineering and
Community Development has determined that their are no
Village owned utilities in the easement .
(The Village will retain the right to utilize the
easement in the future with restoration of the
easement limited to its existing state prior to the
construction of the shed.
(A report from the Director of Engineering and
Community Development recommending approval is
attached. )
E) Consideration to award a purchase contract to the
lowest responsible and responsive bidder, Vartan V.
Pedian & Sons, Inc. , Arlington Heights, IL to furnish
and install carpeting in the Community Center and the
Criminal Investigator 's Office at an amount not to
exceed $8, 834 .20.
(Carpeting will be installed in the Community
Center (former court room) as part of its upgrade to a
functional meeting room. The Criminal Investigator 's
office will also be having its carpet replaced at that
same time since the existing carpet is worn beyond its
useful life.
(Sufficient funds are budgeted and available for
this expenditure.
(Reports from the Purchasing and the Director of
Public Works recommending approval are attached. )
F) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Harold M.
Pitman Company, Broadview, IL to furnish, deliver, and
install one (1) Kodak RFS Scanner and one (1) Kodak
8600 printer in an amount not to exceed $16, 638. 95.
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(The scanner and printer will be used in the
Police Department ID Section for use in permanently
recording criminal photographs on their computer. Bid
specifications were sent to five companies, of which
only two responded. Harold M. Pitman and Company
meets the qualifications set forth by our
specifications.
(Reports from the Purchasing Agent and Police
Chief, recommending approval , are attached. )
G) Consideration to authorize the Village Clerk to attend
the International Institute of Municipal Clerks (IIMC)
annual conference to be held in Louisville, Kentucky,
May 20 through May 26, 1995 at a cost not to exceed
$1 , 193 .
(By registering early, the village will save
$60. 00 in registration fees.
(Sufficient funds for this expenditure have been
requested in the FY 95-96 Budget . )
H) Consideration to authorize the Village Manager to
execute a contract with Avalon Banquets, Elk Grove, IL
for the Annual Village Awards Banquet to be held on
April 21 , 1995 at a cost of $32 .00 per person.
(Since the contract will exceed $5,000 Village
Board approval is required. )
(This item was previously discussed at the
February 28, 1995 Committee of the Whole Meeting. )
I) Consideration to authorize the Village President to
attend the 1995 United States Conference of Mayors
conference to be held in Miami , Florida, June 16
through June 20, at a cost not to exceed $1 , 420. 00.
(By registering early the Village will save
$100. 00 in registration fees. )
(Sufficient funds for this expenditure have been
requested in the FY 95-96 budget. )
J) Consideration to adopt RESOLUTION NO. 16-95 (attached)
authorizing the Village President and the Village
Clerk to execute an agreement between the Village of
Elk Grove Village and the Northwest Municipal-
Conference for the installation of bicycle racks in
Elk Grove Village.
(In February 1994, the Village of Elk Grove,
acting as the lead agency for the Elk Grove Park
District and School District #54 applied for and
received funding for the installation of 23 bicycle
racks and various Village, Park District, and School
District facilities. The project was let in February
1995 with installation to take place this summer.
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(Under the agreement the Village will pay the local
20o match funds for the 23 bicycle racks to the NWMC
($1 , 610) and invoice other participating agencies for
their portion of the project . Elk Grove 's total share
is $490 .
(A report from the Administrative Assistant,
recommending approval, is attached. )
K) Consideration to adopt ORDINANCE NO. 2414 (attached)
amending Article F, Property Maintenance Code of
Chapter 3, Building - Activity Code of Title 8 of the
Village Code.
(In 1990 the Housing Maintenance Program was
transferred from the Health Department to the
Engineering and Community Development Department for
administrative purposes. Consequently, the village
adopted the national property maintenance code as part
of our BOCA Building Code. The existing maintenance
code was maintained in the Village Code for the
enforcement of Health related items.
(The Engineering and Community Development
Department has reviewed the Municipal Code and
requests that sections ofthe former maintenance code
be transferred under their enforcement, as those
sections relate to Building matters, rather than
Health matters. In addition, the Health Department
requests that sections of the BOCA maintenance code be
transferred for enforcement to their Department, due
to these sections relating to health concerns of the
Village.
(The Village Attorney prepared the attached
ordinance, placing enforcement matters under the
proper village Departments and streamlining the code
enforcement process.
(A report from the Health services Coordinator,
recommending approval, is attached. )
L) Consideration to adopt ORDINANCE NO. 2415
(attached) providing for the recapture of costs for
the construction of a twelve-inch (12") watermain on
Devon Avenue.
(In 1989 the Village undertook the construction
of a public watermain on the north side of Devon
Avenue from Carlisle Avenue to Tonne Road at a total
cost to the Village of $250,292 . This ordinance
assigns the proportional share of each property at a
rate of $57. 84 per lineal foot .
(The ordinance identifies the unincorporated
parcels which benefit from the installation of the
watermain (32) . Reimbursement to the Village is due
by the property owner upon annexation of each parcel
to the Village.
(A report from the Director of Engineering &
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Community Development recommending approval is
attached. )
7. REGULAR AGENDA
A) Consideration of a request from Hamilton Partners,
Inc. , Itasca, IL for a sign variation as follows:
ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED
Type of Sign For Lease Yes --
Sign Area 126 Sq. Ft. 45 Sq. Ft. 83 Sq. Ft. 184"% increase
(The petitioner is requesting a variation from Section
8-4-3-3I of the Municipal Code 'to permit the erection of a
128 sq. ft . non-illuminated free-standing sign advertising
office space for rent at the northwest corner of Carl
Boulevard and Thorndale Avenue. This exceeds the square
footage permitted by Code by 83 square feet .
(Staff recommends approval of the variation due to
the high speed and busy nature of traffic on Thorndale
which makes smaller signs difficult to see. In addition,
the signage is advertising to lease space in a new facility
which is being constructed and has no tenants . Once leases
are negotiated for the property, the sign will be removed.
(A report from the Director of Engineering and
Community Development, recommending approval , is attached. )
B) Consideration of a request from Lexington Homes, Arlington
Heights, IL for a sign variation as follows:
ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED
Number of 2 1 1 - 100%% increase
Temporary Signs
Area Per Sign 467 Sq.Ft. 32 Sq.Ft. (Total) 902 Sq. Ft. Total
934 Sq.Ft. 2,819% increase
(total both signs)
Sign Height 20 Ft. 10 Ft. 10 Ft.
The petitioner is requesting a variation from Section
8-4-3-ID of the Municipal Code to permit the placement of
two-non-illuminated temporary free-standing signs as described
above. The sign faces will be placed end to end in a v-shaped
configuration fronting I-290 and will advertise the new
Huntington Chase Townhome Development .
(Under their annexation agreement Lexington Homes is
permitted to place two 480 square foot temporary signs on their
property subject to approval from the Village Board. This
request is in general conformance with the Annexation Agreement .
(Staff recommends approval of the variation as the proposed
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signage is in conformance with the parameters set forth by the
annexation agreement and other setback requirements of the Sign
Ordinance.
(A report from the Director of Engineering & Community
Development recommending approval, is attached. )
Agenda for VB Meetin'003-I4-95
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BOARDS AND COMMISSIONS
8 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
a . Banyon Drive
b. Sidewalk lowering at Arlington Heights Road and
Shelley
9 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
b. Communication Towers & Antennae
C. Ameritech Special Use Permit
d. Truck Parking on Turner Avenue
e. Hazardous Material response/reimbursement ordinance
10. PERSONNEL COMMITTEE- Trustee Petri
a . 1995-1996 Health Care Renewal
11 . RECYCLING COMMITTEE- Trustee Chernick
12. PLAN COMMISSION - Village Manager Parrin
a . GTE Airfone Special Use Permit (PH 1-18-95)
b. Victoria In The Park -- Text Amendment -- Special Use
Permit (PH 3-15-95)
C. Gullo Property rezoning and site plan (PH TBA)
13 . ZONING BOARD OF APPEALS- Village Manager Parrin
a. 590 Sycamore - Variation to permit an existing
swimming pool to encroach into the sideyard property.
(PH 1-9-95) .
b. 2700 Greenleaf - (GTE Airfone) - Variation to permit
a structure to encroach in a required side yard. (PH
TBA)
14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
15 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
16. UNFINISHED BUSINESS
a . Pending Action by Village Board:
1 . At the 10/11 /94 Village Board meeting, a
resolution approving of a revised smoking
policy was TABLED.
2 . At the 12/13/94 Village Board meeting, requests
for alarm license fees to be waived for EG Park
District, and School Districts 59 & 54 were
TABLED.
3 . At the 2/28/95 Village Board meeting a request
from the Elk Grove Public Library for alarm
license fees to be waived was TABLED.
4 . At the 2/28/95 Village Board meeting a motion to
totally ban smoking in all Village facilities by
711195 was TABLED.
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b. Pending Action by Others:
C. Pending Action by Village Attorney:
1 . At the 2/28195 Village Board meeting Village
Attorney was directed to prepare a Resolution
re: Smoking Policy.
17. REPORT FROM VILLAGE MANAGER
18 . NEW BUSINESS
19 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Niehaus, Smith (2)
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