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HomeMy WebLinkAboutAGENDA - 12/13/1994 - VILLAGE BOARD AGENDA �I l Next ORD: 2397 (2398) s Next RES: 65-94 (70-94) i Recess: 9 P.M. 1 AGENDA Regular Village Board Meeting December 13, 1994 Elk Grove Village 1 . Call to Order 2. Invocation (Rev. Mark Clem, Pastor, Elk Grove Baptist Church) 3 . Approval of Minutes of November 15, 1994; December 6, 1994 4 . President 's Report 5. Accounts Payable Warrant : December 13, 1994 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive the $25 Alarm license fee for the period 1/1/95 through 12/31 /95 for the following Park District facilities: r Al Hattendorf Sr. Citizen Center Al Hattendorf Recreation Center Elk Grove TV Studio Elk Grove Teen Center Elk Grove Park District (main office) Elk Grove Historical Society Museum Fox Run Golf Course Elk Grove Park District Warehouse for a total amount, of $200. (It has been the past practice of the Village Board to waive the license fees for other governmental agencies. (A report from the Director of Finance is attached. ) B) Consideration of a request (attached) from School District 59 to waive the $25 alarm license fee for the period 1 /1/95 through 12/31 /95 for the following locations: Agenda for VB 4ee,:'ing 12-13-94 -2- � 1 Admiral Byrd School Clearmont School Grove Junior High School Ridge School Rupley School Salt Creek School For a total amount of $150. 00. (It has been the past practice of the Village Board to waive the license fees for other governmental agencies. (A report from Director of Finance is attached. ) C) Consideration of a request (attached) from School District 54 to waive the $25 alarm license fee for the period 111195 through 12131195 for the following locations: Mead. Junior High School Stevenson Elementary Schools (2) for a total amount of $75 . 00 (It has been the past practice of the village Board to waive the license fees for other governmental agencies. (A report from the Director of Finance is attached. ) D) Consideration of a request (attached) from Don and Kim Cropper, 1673 Salem Drive, for a variation from Section 8-8A-3 .A1 of the Municipal Code to permit a driveway to be constructed of brick pavers. (The Municipal Code requiresdrivewaysin residential areas to be constructed of either concrete or asphalt . (The petitioner is proposing to replace the existing driveway with decorative paving bricks. (The paving specifications indicate that the proposed material is capable of supporting the weight of the vehicles on the driveway. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) E) Consideration to award a purchase contract to the lowest responsive and responsible bidder, P. R. Streich and Sons, Inc. , Franklin Park, IL to furnish an automatic sump pump for the Biesterfield Public Works Facility in an amount not to exceed $8,200. (The pump will be used to remove water from the Agenda for VB Mee ing 12-13-94 -3- underground pit for the large truck hoist . Water seeps into the pit when the shop floors are washed. The water is currently being removed manually. Removal of the water is necessary to prevent the hydraulic equipment from rusting. The automatic pump will meet this need. (Sufficient funds are budgeted and available for this purpose. (Reports from the Purchasing Agent and Director of Public Works recommending approval, are attached. ) F) Consideration to award a purchase contract to the lowest responsible and responsive bidder, Wheeled Coach Industries, Kenosha, WI, for a Ford-F type I ambulance in an amount not to exceed $71 , 649 . 00, including the trade-in value of a 1988 Ford E-350 Type 3 Wheeled Coach Ambulance valued at $10,000. (Wheeled Coach was the only vendor to respond from five potential vendors that were sent bid specifications. Several vendors no longer deal in ambulances and one vendor custom manufacturers ambulances and felt they could not submit a competitive proposal . The Village is not aware of any other vendors to obtain bids from if we were to rebid the ambulance. (The Village has purchased 3 ambulances from Wheeled Coach in the past and have been extremely satisfied with their performance. Wheeled Coach 's proposal contains some minor variances from the bid specifications, which were found acceptable upon review. (Funds in the amount of $75,000 are included in the budget for this purchase. (Reports from the Purchasing Agent, Superintendent of Building & Fleet Services, and Deputy Fire Chief recommending approval are attached. ) G) Consideration of a request (attached) from PRP Wine International to hold a . warehouse sale on Saturday, December 17, 1994 from 10 a .m. to 4 p.m. at 1701 Howard Street . (The warehouse sale will be held within the building and customers will use the existing parking lot . Staff does not anticipate this event will cause any parking problems. (The Village Board has approved PRP 's requests for temporary sales in the past . (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) H) Consideration to accept the Village 's Comprehensive Agenda for VB Meting 12-13-94 -4- Annual Financial Report for fiscal year ended April 30, 1994 . (The Comprehensive Annual Financial Report (CAFR) is an audit prepared by an independent accounting firm. It complies with generally accepted accounting principles and legal requirements. The CAFR has been submitted to the Government Finance Officers Association for consideration to receive a Certificate of Achievement for Excellence in Financial Reporting. (A report on this item was previously distributed. ) I) Consideration of the following: -- To grant a request from Lexington Homes to vary from Section 8-12B-1-2ml (a) of the Municipal Code with respect to the number of parkway trees as delineated on a landscape plan dated 11/15/94; and, -- To accept a donation from Lexington Homes to plant 30 parkway trees on municipal property. (This item was discussed at the 11115/94 Committee of the Whole meeting. (Lexington is short of the required number of parkway trees for Huntington Chase Subdivision by 30. Three hundred and eighteen (318) parkway trees - are required and Lexington can only provide 288 parkway trees. Lexington will donate and plant the remaining 30 trees to the Village for planting on municipal property. J) Consideration to enter into a professional service contract with Rust Environment and Infrastructure to evaluate software systems for the Public Works Department mapping system at a cost not to exceed $3, 800. (Funds are included in the FY 94-95 budget to purchase Infrastructure Management System Software (IMS) for work order processing, inventory management, maintenance records and integration into the mapping software. (Given the sophistication of such programs, it is necessary to utilize an expert in the field to evaluate the available software packages for the Departments ' needs. Rust Environment and Infrastructure developed the base maps, is knowledgeable of the Department 's operations, and has the necessary expertise to provide necessary services. Rust Environment & Infrastructure will f Agenda for VB Meecing 12-13-94 -5- perform a needs analysis, develop user criteria and evaluate software packages. (A report from the Director of Public Works recommending approval, are attached. ) K) Consideration of the following: to authorize the Village President, Dennis J. Gallitano, to attend the U. S. Conference of Mayors ' Winter Meeting in Washington D. C. , from January 25 through January 27, 1995 at a cost not to exceed $1 ,567; and -- to increase the Village Board and Commission 's budget by $1 ,500 for this purpose. (The Village President attended the summer conference last June. When this item was budgeted it was not realized that a winter conference was also being held. This agenda item and budget increase will allow the Village President to attend the winter conference. ) L) Consideration to award a purchase contract to the lowest responsive and responsible bidder under the Illinois State Joint Purchasing Agreement to Miles Chevrolet, Decatur, IL to furnish twelve (12) police patrol vehicles in an amount not to exceed $190,584 . (The Police Department budgeted fourteen (14) replacement automobiles for FY 1994-95 . Three (3) vehicles originally scheduled to be replaced will not be due to low mileage . One additional vehicle is needed as a result of a vehicle being totalled in an accident on December 6. (In addition to the State contract, staff reviewed bids received from the Suburban Purchasing Cooperative (SPC) . It was found that the Village 's needs for police vehicles would be obtained at a significantly less price than the SPC under the State Contract . (A report from the Purchasing Agent recommending approval, are attached. ) M) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Rockford Medical, Rockford, IL for commodities as outlined below: 0 Agenda for VB Me6 ing 12-13-94 -6- ACCOUNT NUMBER QTY DESCRIPTION UNIT COST TOTAL COST 101-213-574.501 4 Adult Mast Suits 425.90 $1,703.60 101-213.574.502 4 Pediatric Mast Suits 378.85 1,515.40 101-213-574.506 1 Patient Stretcher 1,650.00 1,650.00 101-213-574.507 2 Oxygen Regulators 302.84 605.68 TOTAL AMOUNT $5,474.68 for a total cost not to exceed $5,474 . 68 . (This purchase is for various paramedic equipment . Rockford Medical is the lowest bidder on several items. Other items will be awarded to the lowest bidder under separate contracts under $5,000 in total value. (Reports from the Purchasing Agent and Deputy Fire Chief, recommending approval, are attached. ) N) Consideration to adopt RESOLUTION NO. 65-94 (attached) amending the Personnel Rules and Regulations relating to the Employee Retirement Award program. (This item was discussed at the November 15, 1994 Committee of the Whole meeting. (The amendment further defines employee eligibility for retirement recognition by requiring an employee to be eligible for pension benefits upon the date of retirement . O) Consideration of the following: -- To adopt RESOLUTION NO. 66-94 (attached) in compliance with the Illinois Drug-Free Workplace Act by the Village of Elk Grove Village. -- To adopt RESOLUTION NO. 67-94 (attached) adopting the Village of Elk Grove Village Drug-Free Workplace policy; and -- To adopt RESOLUTION NO. 68-94 (attached) amending Article IX Discipline, Rules and Employee Communication Procedures of the Personnel Rules and Regulations of the Village of Elk Grove Village. (This item was discussed at the 11115194 Committee of the Whole Meeting. This action will result in Village compliance with State law (Illinois Drug Free Workplace Act) and federal law drug testing regulations for employees required to possess a commercial driver 's license. (The Village Attorney has reviewed this material and finds it acceptable. ) Agenda for VB Meecing 12-13-94 • -7- P) Consideration to adopt RESOLUTION NO. 69-94 (attached) determining the appropriateness for class 6(B) Status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1990 for certain real estate owned by West Irving Die Casting Company at 970 Pauley Drive, Elk Grove Village, IL. (West Irving Die Casting Company plans to undertake substantial renovation, repairs, and rehabilitation of an existing die casting facility which is currently in bankruptcy procedures. ) (The tax incentive allows a property tax assessed valuation reduction from 36% to 16% of the fair market value for an eight-year period. The class 6(B) status applies to the renovation of this facility. The Village Board previously adopted a resolution allowing IDFA to issue Industrial Revenue Bonds for the property. (An additional $500,000 will be added to the tax base as a result of this renovation. (Attached is a report from the Economic Development Assistant recommending approval and a letter from West Irving Die Company requesting class 6(B) status) . Q) Consideration to adopt ORDINANCE NO. 2397 (attached) granting a variation of Section 5 . 1 of the zoning ordinance as it pertains to the use of yards for structures to permit the construction of a fireplace in the required eight (8 ' ) foot side yard area on property located at 945 Cass Lane, Elk Grove Village (Filmore) . (This item is under the Unfinished Business portion of the agenda . No further Village Board action is necessary. 7. REGULAR AGENDA A) Consideration of a request from North Suburban Clinic, 701 Biesterfield, for a sign variation as follows : PERMITTED BY VARIATION ITEMS PROPOSED ORDINANCE REQUESTED Illuminated One One None Identification Sign Area of Sign One double-faced 45 sq. ft. 33 sq. ft. sign totaling 78 sq. ft. (The petitioner is requesting a 78 square foot identification sign which varies 33 square feet from the Zoning Ordinance. The sign is for the new North Suburban Clinic building on Biesterfield Road. Agenda for VB Meting 12-13-94 -8- (Staff recommends approval of the variation for several reasons. First the sign offers good visibility and is not considered a visual hazard to motorists due to its low profile. Second, the style, size and height of the sign is limited to the dimensions allowed for a monument sign. (A report from the Director of Engineering & Community Development recommending approval is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto a . Future Roadway Improvements - MFT Program b. Banyon Drive 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik a. Parental Responsibility Ordinance b. Communication towers & antennae C. Ameritech Special Use Permit 10. PERSONNEL COMMITTEE- Trustee Petri a . Drug Free Work Place Policy b. CDL Drug Testing Policy 11 . RECYCLING COMMITTEE- Trustee Chernick a. Multi-Family Recycling Program 12 . PLAN COMMISSION - Village Manager Parrin a . Lexington Homes Final Plat of Subdivision b. Riemer Plat of Subdivision C. Super 8 Motel Special Use Permit 13 . ZONING BOARD OF APPEALS- Village Manager Parrin a . 501 Pinewood Avenue - Variation to construct a deck Th—at will be within 20 feet of the front lot line and. 6 feet into the 25 foot building setback line. PH 11-10-94 14 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri/Rettberg b. Community Service Board - Trustee Czarnik 15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS 16. UNFINISHED BUSINESS a . Pending Action by village Board: 1 . 1st reading of an ordinance was approved at the Village Board Meeting on 9/13194 regarding the condemnation of property - Grove Mall . 2 . At the 10111194 Village Board meeting, a resolution approving of a revised smoking policy was TABLED. Agenda for VB M•ing 12-13-94 -9- b. Pending Action by others: C. Pending Action by Village Attorney: 1 . 943 Cass Lane - The Village Attorney was directed at the 11115194 Village Board Meeting to prepare an ordinance granting 945 Cass Lane a variation with respect to side yards. 17. REPORT FROM VILLAGE MANAGER 18. NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2) lk