HomeMy WebLinkAboutAGENDA - 11/15/1994 - VILLAGE BOARD AGENDA Next ORD: 2393 (2398)
Next RES: 59-94 (63-94)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
November 15, 1994
Elk Grove Village
1 . Call to Order
2 . Invocation (Rev. Thaddeus Czarnecki, Queen of the Rosary Parish)
3 . Approval of Minutes of October 25, 1994
4 . President 's Report
5. Accounts Payable Warrant : November 15, 1994
6. CONSENT AGENDA
A) Consideration of the following:
-- To accept the proposal from Waste Management
(attached) to replace Village owned recycling
containers with Waste Management owned recycling
toters; and
-- To declare the following Village owned
multiple family recycling containers surplus:
Qty Item
64 2 yard recycling dumpsters
2 22 foot roll-off containers
71 64 yard toters
(The containers will be sold via the open bidding
process. Waste Management will own, maintain and
replace all multiple family recycling containers.
(A report on this item was previously—submitted
by the Chairman of the Recycling Committee and will—be
included for discussion at the Committee of the Whole
meeting. )
B) Consideration to accept the donation of a display
fixture from ALM Industries, Inc. with an estimated
value of $265 . 00.
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(The display fixture would be used to hold
information brochures in the Community Service
Office. Community Service would benefit from the
additional storage space due to the increased supply
of agency brochures which are available for referral
in the office.
(A report from the Community Service
Coordinator, recommending approval, is attached. )
C) Consideration of a request (attached) from Chester
Makowski, 927 Wilma Lane, to grant a variation from
Section 8-12B-1-ID of the Municipal Code to encroach
10 feet upon a 20-foot public utility and drainage
easement with a shed.
(Commonwealth Edison, Northern Illinois Gas,
Ameritech, and Continental Cablevision have granted
permission to encroach upon the easement .
(Currently, there are no Village owned utilities
within the encroachment area and there is no
indication that the Village will be utilizing this
, area in the future. The Village will retain the right
to use the easement with restoration limited to its
current state.
(A report from the Director of Engineering &
Community Development recommending approval, is
attached. )
D) Consideration of a request (attached) from Jeffrey
Orsini, 248 Crest Avenue, to grant a variation from
Section 8-12B-1-1D of the Municipal Code to encroach 4
feet into a 10-foot public utility and drainage
easement with a shed.
(Commonwealth Edison, Northern Illinois Gas,
Ameritech, and Continental Cablevision have granted
permission to encroach upon the easement .
(Currently, there are no Village owned
utilities within the encroachment area and there is no
indication that the Village will be utilizing this
area in the future. The Village will retain the right
to use the easement with restoration limited to its
current state.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
E) Consideration to reject all bids submitted by R. A.
Peterson, Inc. , for sealcoating of four water pumping
stations.
(Bids were requested for seal coating four water ,
pumping stations. There is a budgeted amount of
$6,500 for this purpose. R. A. Peterson was the .only
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company to submit a bid. This bid exceeded the amount
budgeted by $332 .
(In addition, the bid did not meet specifications
as the vendor would not guarantee the work due to
potential low temperatures during the contract
period. Public Works plans to rebudget this item for
next fiscal year.
(A report from the Assistant Director of Finance
is attached. )
F) Consideration to increase the professional service
contract awarded to Mathewson and Mathewson to provide
land acquisition services for the Biesterfield Road
Phase II project by $2,500, for a total amount not to
exceed $7,000.
(At the April 13, 1994, Village Board meeting
the Village awarded a professional services contract
to Mathewson and Mathewson to provide negotiation
services at a rate of $900 per parcel for a total cost
not to exceed $4,500.
(Additional costs were incurred in the amount of
$2,500 for three of the five parcels. The following
changes increased the cost of the contract : 1 )
Expanded temporary construction easement for the
LaSalle/Northwest National Bank parking lot; 2)
Revised legal description for all Elk Crossing
parcels; 3)Change in ownership of Swiatek property;
4) and additional research on the Grove Mall parcel .
(Staff and the Illinois Department of
Transportation have reviewed the additional costs and
find them reasonable.
(Adequate funds are budgeted for this purpose in
the Capital Projects fund. in addition the Cook
County Department of Highways has agreed to reimburse
the Village for 50% of all land acquisition services.
(A report of the Director of Engineering &
Community Development, recommending approval, is
attached. )
G) Consideration to enter into a professional service
contract with Police Consultant Inc. , (PCI) to perform
a Police Sergeant exam on behalf of the Fire and
Police Commission at a cost not to exceed $50 per
person and a $100 administration fee.
(A total of 72 Police Officers are eligible to
take the exam. If all eligible officers take the exam
the total cost would be $3, 700 at maximum.
(PCI has performed these services to the
satisfaction of the Fire and Police Commission in the
past . )
H) Consideration of the following:
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to increase the professional service
contract awarded to Environmental Science
and Engineering, Inc. , to provide design and
construction services for Phase IT and Phase
III underground storage tank compliance work
by $9, 175, for a total amount not to exceed
$26,500; and
-- to increase the 1994/95 Fiscal Year budget
by $45,000 to include Phase III compliance
work.
(On October 25, the Village Board awarded a
contract to Environmental Science and Engineering
(ESE) to perform construction and design services for
Phase II compliance work. Phase III work was planned
for next fiscal year. ESE determined that if Phase II
and III work are combined, the Village will realize a
total savings of $21 , 700 or $15 . 3% for both phases.
(The increase in the contract and budget will
allow the Village to realize those savings by
combining the work.
(A report from the Director of Public Works,
recommending approval, is attached. )
I) Consideration of the following:
-- To approve the Balancing Change Order for the
Rev. Morrison Boulevard Watermain Replacement
Project for a net decrease of $8,552 . 01 ; and
-- To approve the Final Pay Estimate of $6,359 . 90
for this project .
(The Village Board awarded the Reverend
Morrison Boulevard Watermain Replacement Project to
Bari Contractors, Inc. , on March 8, 1994 . The project
is complete and has been reviewed and approved by the
Engineering and Community Development Department .
(The project was completed at a total cost of
$141 ,498. 99 . In addition the contract amount was
reduced $7, 790 for liquidated damages incurred by the
contractor. As a result, the contract price was
reduced to $133, 708. 99, which is loo below the
contractors bid price of $150,051 .
(A report from the Director of Engineering and
Community Development recommending approval is
attached. )
J) Consideration to extend a contract previously awarded
to Avalon Petroleum Company, Markham, IL, to furnish
and deliver gasoline and diesel fuel for the period
December 1 , 1994, through November 30, 1995, in an
amount not to exceed $168, 000.
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(The existing contract with Avalon Petroleum was
originally awarded on a low bid basis for a one-year
period from December 1 , 1992 through November 30, 1993
with the option to extend the contract each year
through November 30, 1998. The contract is paid on a
market price plus fixed fee amount . The contract
price reflects no increase in Avalon 's low bid fixed
fee profit margin or cartage charge from last year 's
contract . The total amount of the contract is $12,000
below last year's amount .
(Reports from the Directors of Finance and
Public Works, recommending approval, are attached. )
K) Consideration to adopt Resolution No. 59-94 executing
a Letter Center Agreement (attached) with United
Parcel Service (UPS) for the placement of eighteen
(18) letter centers on Village rights-of-way for the
period from December 5, 1994 to December 5, 1997.
(Currently UPS has three existing agreements
providing for 16 letter centers which are due to
expire on December 5 of this year. The new agreement
will consolidate the existing agreements and provide
for two additional letter centers bringing the total
number of letter centers to eighteen.
(Under the agreement, UPS will pay the Village
$325 . 00 per letter center per year for an annual fee
of $5, 850. 00 for all eighteen letter centers. This is
a fee increase of 62 . 50 over the amount previously
received for each UPS letter center.
(A report from the Administrative Intern
recommending approval, is attached.
L) Consideration to adopt RESOLUTION NO. 60-94
(attached) approving a plat of subdivision identified
as Specialty Coatings (2500-26 Delta Lane) .
(The property was granted a variation from the
Village Board to allow two buildings on one lot at the
October 25, 1994 Village Board meeting. This
resolution approves the two to one lot plat of
subdivision. )
M) Consideration of the following;
-- To adopt RESOLUTION NO. 61 -94 (attached)
authorizing the Village President to execute an
agreement for a real estate sale contract between
the Village of Elk Grove Village and Alan Busse;
and
-- To increase the Capital Projects Fund by $335,000
for the land purchase.
(The purchase of 1 .5 acres under this contract
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of $5 . 00 per square foot at a total cost of about
$327,000.
(The budget increase includes incidental
expenses such as land survey costs, soil boring costs,
and closing costs. Funds for this purchase were
planned for next fiscal year. The capital projects
fund will reflect this change. )
N) Consideration to adopt RESOLUTION NO. 62-94
(attached) authorizing the Village President and the
village Clerk to execute an intergovernmental
agreement between the Village of Elk Grove Village and
the Forest View Fire Protection District .
(The agreement provides Village fire and
ambulance services to residents of the Forest View
Fire Protection District (Brannigar Estates) at a rate
of $100. 00 per home. This charge is in accordance
with the rate increases for unincorporated residents
which went into effect on July 26, 1994 . The one-year
agreement is effective November 1 , 1994 with
conditional automatic one-year renewal periods. )
O) Consideration to adopt ORDINANCE NO. 2393 (attached)
authorizing the levy and collection of taxes for the
corporate and municipal purposes of the Village of Elk
Grove Village for the fiscal year beginning May 1 ,
1994 and ending April 30, 1995 .
(This item was discussed at the October 25
Committee of the Whole meeting.
(A report from the Director of Finance is
attached. )
P) Consideration to adopt ORDINANCE NO. 2394 (attached)
abating a portion of the 1994 Property Tax Levy for
certain General Obligation Bonds for Series 1987 and
Series 1989 .
(The levy of $727,375 for the Bond Series 1987
will be abated by payments received from members of
the High-level Excess liability Pool (H.E.L.P. ) . The
amount of $484, 131 for the library's portion of the
General Obligation Bonds, Series 1989 will be abated
for debt service funds for which the library
reimburses the Village. )
Q) Consideration to adopt Ordinance No. 2395 (attached)
amending paragraphs 1 , 2 and 4 of Title 3, Chapter 7,
Section 3-7A-5 :D of the Village Code, thereby,
amending the rates charged for taxi cab service within
the Village of Elk Grove Village.
(The proposed ordinance increases taxi rates for
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. the first mile from $2 . 40 to $2 .50 (4 .2%) and
increases the rate for each succeeding mile from $0.20
per 1 /7th mile or $1 . 40/mile to $0.20 per 1 /8 mile or ,
$1 . 60/mile (14%) .
(This matter was discussed at a public hearing
held before the Village Board on October 25, 1994 . )
R) Consideration to adopt ORDINANCE NO. 2396 (attached)
amending the position classification and salary plan
of the Village of Elk Grove Village, authorizing the
creation of a temporary police officer position.
(With the retirement of a Police Commander, a
police sergeant was promoted to fill that position.
This created an opening for a police sergeant position.
(The Police Sergeant 's position will be filled
upon the Fire and Police Commission completing its
list early next year. When that position is filled,
the temporary police officer position will lapse. )
(In the interim, this ordinance will allow for
the hiring and training of a police officer, placing
the Department in a position of full strength upon the
promotion to Sergeant.
(A report from the Chief of Police is attached
recommending approval . )
7. REGULAR AGENDA
A) Consideration to adopt RESOLUTION NO. 2397 (attached)
increasing the number of coin-operated amusement
devices permitted at the Elk Grove Bowl .
(Elk Grove Bowl, Inc. , is requesting permission
to maintain a total of fifteen (15) coin-operated
amusement devices at their facility. Presently, the
bowling alley and separate billiard area are permitted
a total of ten (10) coin-operated amusement devices;
five for each recreational use. The Village Board can
grant permission for up to ten (10) amusement devices
in each area by resolution.
(A property owner requesting 6 to 10 such
devices are subject to Village Board consideration of
four criteria . These criteria are as follows: 1 ) The
additional machines are necessary for economic well
being. 2) There is no impact on public health, safety
and welfare. 3) The additional machines will not
change the character of the principal business. 4)
The Village Board may refer consideration to the
Judiciary, Planning, zoning Committee for a
recommendation.
(Staff believes the Elk Grove Bowl has
demonstrated both a need for the additional devices
and the ability to adequately police their use. The
Bowling Alley currently has 15 coin-operated amusement
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devices on their premises. No additional devices will
be added.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
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BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
a . Future Roadway Improvements - MFT Program
b. Banyon Drive
9 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
b. Communication towers & antennae
C. Ameritech Special Use Permit
10. PERSONNEL COMMITTEE- Trustee Petri
a . Drug Free Work Place Policy
b. CDL Drug Testing Policy
11 . RECYCLING COMMITTEE- Trustee Chernick
a . Multi-Family Recycling Program
12. PLAN COMMISSION - Village Manager Parrin
a. Lexington Homes Final Plat of Subdivision
b. Riemer Plat of Subdivision
13. ZONING BOARD OF APPEALS- Village Manager Parrin
a . 945 Cass Lane - Variation to infringe 1 foot and 6
inches into a required 8 foot side yard. PH 11-10-94
b. 501 Pinewood Avenue - Variation to construct a deck
that will be within 20 feet of the front lot line and 6
feet into the 25 foot building setback line. PH I1-10-94
14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
16. UNFINISHED BUSINESS
a . Pending Action by Village Board:
1 . 1st reading of an ordinance was approved at the
Village Board Meeting on 9/13/94 regarding
the condemnation of property - Grove Mall .
2 . At the 10/11 /94 Village Board meeting, a
resolution approving of a revised smoking
policy was TABLED.
b. Pending Action by Others:
C. Pending Action by Village Attorney:
17 . REPORT FROM VILLAGE MANAGER
18 . NEW BUSINESS
19 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
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accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell,
Smith (2)
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