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HomeMy WebLinkAboutAGENDA - 10/11/1994 - VILLAGE BOARD AGENDA Next ORD: 2390 (2390) Next RES: 49-94 (52-94) Recess : 9 P. M. AGENDA Regular Village Board Meeting October 11 , 1994 Elk Grove Village 1 . Call to Order 2 . Invocation (Rev. Chuck Ellis, Pastor) First Baptist Church 3 . Approval of Minutes of September 27, 1994 4 . President 's Report 5. Accounts Payable Warrant : October 11 , 1994 6. CONSENT AGENDA A) Consideration of the following associated with a request (attached) from Queen of the Rosary Church: -- To grant a one-day, Class D Liquor License for a Parish Dance to be held on October 15, 1994 from 7:30 p.m. to 11 :30 p.m. ; -- To waive the one-day license fee for the license. (It has been the past practice of the Village Board to waive the license fees for Not-For-Profit Agencies. ) (A Class D license permits the serving of beer and wine. ) (A report from the Director of Finance is attached. ) B) Consideration to authorize the Plan Commission to hold Public Hearings on the following text amendments to the Zoning Ordinance. -- Change in the number of children permitted in-home day care centers; -- Parking of vehicles on hard surfaces; -- Period of time truck trailers are permitted to Agenda for VB Meeting 10-11 -94 • -2- park in commercial zoned districts; -- Hours to conduct snow removal in commercial districts. (These items are nearing completion by staff for review by the JPZ Committee. The JPZ Committee generally serves as the petitioner for Village generated Text Amendments. No date (s) have been established for the public hearings. ) C) Consideration of the following: -- To cancel the regularly scheduled November 8 Village Board meeting; -- To hold a Special Village Board meeting on Tuesday, November 15 at 8 p.m. -- To cancel the regularly scheduled November 22 Village Board meeting; and, -- To cancel the regularly scheduled December 27 Village Board meeting. (This item was discussed at the 9127194 Committee of the Whole meeting. ) (Through the remainder of the calendar year, the Village Board will be scheduled to meet on Tuesdays at 8 p.m. as follows: October 11 , October 25, November 15, and December 13 . ) D) Consideration of the following: -- To waive the formal bidding process; and -- To award a contract to Folgers Outdoor Lighting, Blue Island for the rental , installation, removal, storage, maintenance, and complete insurance of (28) holiday decorations in an amount not to exceed $1 ,985. 00. (At the August 23 Committee of the Whole Meeting, the Village Board requested staff to pursue a rental agreement to have holiday decorations installed on the light poles on Biesterfield Road between Beisner and Arlington Heights Road. (Formal quotes were obtained from the only three vendors in the area that provide this service. Folgers Display offered the lowest price. Folger 's quote was over $1 ,500 less than the next lowest quote received. (After contacting other communities on this issue it is recommended to install 3 varieties of decorations. The contract with Folgers provides for 10 - 6 ' candy canes, 9 - 5 ' wreaths and 9 - 8 ' stockings. The decorations were chosen for their Agenda for VB MeeOhg 10-I1-94 - 3- vibrant color and tasteful appearance . Pictures of the decorations are attached to the staff report . (The contract will last for one year with two (2) one-year options for renewal not to exceed $2, 150. 00 . This price includes 2 additional decorations to be placed on light poles that will be erected under the Phase II Improvements on Biesterfield Road. The price for decorations will not increase under the two-year options to extend the contract . (A report from the Administrative Intern, recommending approval, is attached. ) E) Consideration of the following: -- To waive the formal bidding process; and -- To award a contract to Systems and Analysis Group, Inc. , for network service and support for a total of 100 block hours at a rate of $75 per hour in an amount not to exceed $7,5,00. (On October 12, 1993 the Village Board awarded a contract to Systems and Analysis Group, Inc. (S.E.A. ) for the design, cabling and support of the Police and Fire network. Based on S.E.A. 's excellent service under that contract, it is recommended that the Village waive the formal bidding process and continue to use S.E.A. for network service and support . (Under the Fiscal Year 1994/95 budget, there are funds available for continued network support . S.E.A. 's expertise is needed .during the initial stages of the network operation. (S.E.A. 's rate of $75 per hour is extremely competitive given the market rate of $85 to $100 per hour for this type of service. (Reports from the Purchasing Agent, Police Chief and Fire Chief recommending approval are attached. ) F) Consideration to extend a purchase contract with McKay Contractors for a one-year period to provide snow and ice control for the 1994-95 season at a per unit cost not to exceed the following and at a total contract cost not to exceed $45,000. 1994/95 Per Hour (3) Road Graders with Operators Regular Time $127. 00 Overtime and Saturdays 147.00 Sundays and Holidays 167.00 (2) Endloaders with Operators Regular Time 127.00 Overtime and Saturdays 147. 00 Agenda for VB Meeting 10-1.1 -94 -4- Sundays and Holidays 167. 00 (4) 6-Wheelers with Operators Regular Time 96. 00 Overtime and Saturdays 116. 00 Sundays and Holidays 156.00 (The low bid contract awarded to McKay Contractors last year included two (2) one-year options to extend the contract . Based upon the excellent service and price provided by McKay, it is recommended that the first one-year option be accepted by the Village. The cost for the option represents a 5% increase over last year in accordance with the terms of the contract . (Sufficient funds are budgeted and available in the FY 1994-95 Budget for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) G) Consideration to adopt RESOLUTION NO. 49-94 (attached) adopting the village of Elk Grove Village Smoking Policy and rescinding Resolution No. 6-93. (This item was discussed at the September 27, 1994 Committee of the Whole meeting. (The policy designates that smoking is prohibited in all municipal buildings with the following exceptions: -- Apparatus floor of the Fire Stations -- Publics works garages -- Police Officer lounge and pistol range -- The east portion of the Municipal Building lunchroom as designated by signage. -- Fire Administration smoking lounge -- Patio off the Municipal Building lunch room H) Consideration to adopt RESOLUTION NO. 50-94 (attached) authorizing the Village President to execute an agreement between Elk Grove Village and Waste Management Northwest (Solid Waste Contract) . (This item was discussed at the September 27 Committee of the Whole meeting. ) (The agreement covers multi-family dwelling units, churches, congregate housing units, and Alexian Brothers Medical Center. (The agreement is effective for a 3-year period beginning November 1 , 1994 . Under the agreement, waste from the geographic service area will be delivered to SWANCC. (The Village Attorney is reviewing the agreement . Staff and Waste Management have reviewed the agreement and find it acceptable) . Agenda for VB Me Ong 10-11-94 • -S- I) Consideration to adopt RESOLUTION NO. 51 -94 (attached) approving the plat of subdivision identified as Americana Resubdivision (Manor Care/Nerge and Plum Grove Road. ) . . (Both The Plan Commission and .Judiciary Planning, and Zoning (JPZ) Committee have reviewed the plat and recommend its approval . The plat of subdivision is for the Americana Nursing Home facility and separate freestanding Alzheimer unit in accordance with the Annexation Agreement . Americana will be adding 60 beds to their current facility and the freestanding unit will contain 56 beds . ) J) Consideration to make payment to certain property owners for land acquisition for the Biesterfield Road Phase II Improvement Project as follows: -- Joseph Serfecz, Maria Serfecz and First Chicago Trust Company of Illinois, Trust Number 684, in the amounts of $1 , 600, $35, 900 and $8,250; -- Southland Corporation in the amount of $13,000; -- Albert S. Nathan and Eman S. Nathan, in the amount of $5,900; -- Citicorp in the amount of $4, 600; and -- Paul Buteria and George Gullo as tenants in common in the amounts of $8, 450 and $100. (These payments are required for land acquired for Phase II roadway improvements. (The County will be reimbursing the Village 20% of the construction costs and 50% of the engineering costs for the Biesterfield and Arlington Heights Road intersection improvements. The Federal Highway Administration reimburses the Village for 60% of the Biesterfield Road improvements (between Wellington and Arlington Heights Road) and traffic signal . (The land acquisition for this project was performed by Mathewson and Mathewson, a professional land acquisition ""firm, retained by the State of Illinois. (Payment for the property will not be made until the title company indicates that the necessary documents conveying the land to the Village have been recorded) . (A report from the Land Acquisition firm, Mathewson and Mathewson, is attached. ) Agenda for VB Meez-ong 10-11 -94 -6- BOARDS AND COMMISSIONS 7 . CAPITAL .IMPROVEMENTS COMMITTEE- Trustee Tosto a . Future Roadway Improvements - MFT Program B.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik a . Parental Responsibility Ordinance b. 97 Keswick Road - Variation to construct a fence that will encroach 7 feet into the 10 foot setback (PH 9-6-94) 9 . PERSONNEL COMMITTEE- Trustee Petri 10. RECYCLING COMMITTEE- Trustee Chernick a . Multi-Family Recycling Program 11 . PLAN COMMISSION - Village Manager Parrin a . Nextel Special Use Permit (PH 8-17-94) b. Americana Final Plat of Subdivision C. Lexington Homes Final Plat of Subdivision d. Ameritech Special Use Permit 12 . ZONING BOARD OF APPEALS- Village Manager Parrin 13 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri/Rettberg b. Community Service Board - Trustee Czarnik 14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS 15 . UNFINISHED BUSINESS a. Pending Action by Village Board: - 1st reading of an ordinance was approved at the Village Board Meeting on 9/13/94 regarding the condemnation of property - Grove Mall . b. Pending Action by Others: C. Pending Action by Village Attorney: 16. REPORT FROM VILLAGE MANAGER 17. NEW BUSINESS 18 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)