HomeMy WebLinkAboutAGENDA - 09/27/1994 - VILLAGE BOARD AGENDA Next ORD: 2390 (2390)
Next RES: 48-94 (49-94)
Recess : 9 p.m.
AGENDA
Regular Village Board Meeting
September 2.7, 1994
Elk Grove village
1 . Call to Order
2 . Invocation (Rev. Angela Schenck, Pastor)
Elk Grove United Presbyterian Church
3 . Approval of Minutes of September 13, 1994 .
4 . President 's Report
5 . Accounts Payable Warrant : September 27, 1994
6. CONSENT AGENDA
A) Consideration of a request (attached) from Mr. & Mrs.
Patzelt, 1733 West Biesterfield Road, for a variation
from Section 8-8A-3A1 of the Municipal Code to permit
a driveway to be constructed of brick pavers.
(The Municipal Code requires driveways in
residential areas to be constructed of either concrete
or asphalt .
(The petitioner is proposing to replace the
concrete driveway with brick pavers.
(It has been determined that the pavers will be
capable of supporting vehicle loads using the
driveways.
(A report from the Director of Engineering and
Community Development, recommending approval , is
attached. The Village Board has granted similar
requests in the past .
B) Consideration to authorize the Plan Commission to
hold a public hearing on the petition of Super 8 Motel
for a Special Use Permit to construct a 58 room hotel
at 2951 Touhy Avenue.
(The proposed hotel would be located on
industrial zoned property in Elk Grove along Touhy
Avenue. Hotels/motels require special use permits to
be located on industrial zoned property.
Agenda for VB Melling 9-27-94
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(The property in question is near the existing
Excel Inn on Touhy and is immediately adjacent to the
property in the city of Chicago, which is under review
for consideration to construct a concrete reprocessing
facility.
( No date has been established for the public
hearing before the Plan Commission. )
C) Consideration to award a contract to the lowest
responsive and responsible bidder, R. W. Hendrickson
Company, Des Plaines, IL, for pruning and trimming
parkway trees, in an amount not to exceed $20, 760.
(Approximately 2,000 parkway trees are to be
pruned at a cost of $10. 38 per tree. Hendricksen has
performed similar work in the past for the Village.
(The work involved in this contract is for high
branch trimming. Public Works does not have the
equipment to reach the high branches on the mature
trees in the Village.
(Sufficient funds are budgeted and available for
this expenditure.
(Reports from the Purchasing Agent and Public
Works Director, recommending approval, are attached. )
D) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Akzo Nobel
Salt, Inc. , Clarks Summit, PA, for the purchase and
delivery of rock salt in an amount of $25. 87 per ton
for a total cost not to exceed $82, 784 .
(Akzo Nobel Salt, Inc. , was awarded the contract
for rock salt under the joint purchase agreement with
the State of Illinois.
(The Village does not expect any salt shortages
this year. There is approximately 1 ,000 tons of salt
in our current reserves that will be added to the salt
purchased this season. This amount should be
sufficient for snow removal operations.
(The Village is required to purchase 700 of the
amount ordered or 2,240 tons at a price of $57,948. 80.
Sufficient funds are budgeted eted and available for 9
this expenditure.
(Reports from the Purchasing Agent and Director
of Public Works recommending approval, are attached. )
E) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Piper
Industries for 10,000 - 18-Gallon Recycling Bins at a
cost not to exceed $3 . 40 per bin for a' total contract
price of $34, 000.
(The Recycling Committee examined the bins
e' Agenda for VB Me�ing 9-27-94 it
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proposed by the lowest bidder and second lowest
bidder. The Committee recommended purchasing the bin
from Piper Industries, the lowest bidder.
(The recycling bins will be delivered to all
single-family homes in the Village before November 1 .
Information on the Village 's increased recycling
program will be included in each bin.
(A report from the Recycling Committee was
previously distributed. A report from the purchasing
agent is attached. )
F) Consideration to adopt RESOLUTION NO. 48-94
(attached) authorizing the Village President to
execute an agreement between the Village of Elk Grove
and Barton-Aschman Associates Inc. , for traffic
engineering services at a cost plus fixed fee of
$3, 670.
(The agreement provides for traffic engineering
services at three intersections : Biesterfield
Road/Wise Road and Michigan Lane; Meacham Road and
Nerge Road; and, the intersection of the major
north/south access aisle of the Mallard Crossing
Shopping Center and Nerge Road.
(Barton-Aschman provided the lowest quote of
$3, 670. Barton-Aschman specializes in traffic
feasibility studies and has experience in the analysis
and design of traffic signals.
(The cost to perform the Meacham Road and Nerge
Road intersection and the Mallard Crossing/Nerge Road
intersection will be shared equally between the
Village and Hamilton Partners. The cost for this
portion of the study is $2, 430. As part of the
Mallard Crossing Annexation Agreement, a traffic
consultant was to be retained 6 months to 1 year after
the opening of Mallard Crossing and the Elgin/O 'Hare
Expressway to study these intersections. The traffic
consultant will determine if any traffic improvements
are needed due to these new developments. Hamilton
Partners has agreed to pay their share of this study
($1 ,215) .
(The study of the Biesterfield/Wise/Michigan
intersection was awaiting the completion of the
right-hand turn lane from southbound Meacham to
westbound Biesterfield. That improvement has been
completed.
(A report from the Director of Engineering and.
Community Development, recommending approval, is
attached. )
Agenda for VB McTing 9-27-94 •
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
a . Future Roadway Improvements - MFT Program
S. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
b. 97 Keswick Road - Variation to construct a fence that
will encroach 7 feet into the 10 foot setback
(PH 9-6-94)
9 . PERSONNEL COMMITTEE- Trustee Petri
10. RECYCLING COMMITTEE- Trustee Chernick
a . Recycling - Multi Family Prices
b. Multi-Family Recycling Program
11 . PLAN COMMISSION - Village Manager Parrin
a . Nextel Special Use Permit (PH 8-17-94)
b. Americana Final Plat of Subdivision
C. Lexington Homes Final Plat of Subdivision
12 . ZONING BOARD OF APPEALS- Village Manager Parrin
13 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
14 . ORDINANCES RESOLUTIONS AND COMMUNICATIONS
15 . UNFINISHED BUSINESS
a . Pending Action by Village Board: - 1st reading of
an ordinance was approved at the Village Board Meeting
on 9/13/94 regarding the condemnation of property -
Grove Mall .
b. Pending Action by Others:
C. Pending Action by Village Attorney:
16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
C: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Soffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell ,
Smith (2)
ADDENDUM
to
Regular Village Board Agenda
September 27, 1994
6. CONSENT AGENDA (continued)
G) Consideration of the following:
-- To waive the formal bidding process; and,
-- To award a contract to (ACRS) American
Concrete Raising Incorporated, Bensenville, IL
to perform slab jacking of the
multi-purpose/training room floor in an amount
not to exceed $11 ,000.
(At the August 9 Village Board meeting the
contract for remodeling the Fire Administration building
was approved. The contract, however, did not include
expenses for the removal and replacement of the
multi-purpose/training room concrete floor estimated at
$43, 480. In the alternative, slab jacking of the floor
will be performed at a significant cost savings of
$32, 480.
(MTI, the general contractor for this project,
solicited a request for proposal for the slab jacking
project. ACRI was the only contractor to respond out of
4 contractors. Follow-up calls to the contractors did
not result in more responses.
(In the Sub-Trades expenditures that were approved
by the Village Board on August 9, 1994, $13,280 was
approved for concrete work. This amount will be used to
cover the $11 ,000 for the slab jacking project .
(A report from the Fire Chief, recommending
approval, is attached. )
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech,
Ingebrigtsen, . Engelbrecht, MacArthur, Knickerbocker,
Rummel, Farrell, Smith (2)