HomeMy WebLinkAboutAGENDA - 09/13/1994 - VILLAGE BOARD AGENDA Next ORD: 2388 (2389)
Next RES: 47-94 (49-94)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
September 13, 1994
Elk Grove village
1 . Call to Order
2 . Invocation (Rev. Jack R. Cory, Pastor)
Prince of Peace United Methodist Church
3 . Approval of Minutes of August 23, 1994 .
4 . President 's Report
5. Accounts Payable Warrant : September 13, 1994
6. CONSENT AGENDA
A) To authorize the Plan Commission to hold a public
hearing on the petition of Office Depot for a Special
Use Permit to construct a retail shopping center in a.
I-2 zoning district located at the southeast corner of
Devon and Busse.
(Office Depot is proposing to build a 59,370
square foot retail center on the 8. 12 acre site. This
use requires a special use permit in the 1-2 zoning
district .
(A public hearing date has not been established. )
B) Consideration of the following:
-- To approve the Balancing Change Order for the
Eden Road Watermain Project for a net decrease of
$578.50; and
-- To approve the Final Pay Estimate of $20,206. 50
for this project.
(The Village Board awarded the Eden Road
Watermain Project contract to John Neri Construction
on July 26. The project is complete and has been
reviewed and approved by the Engineering and Community
Development Department .
Agenda for VBoReeting 9-13-94
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(The project was completed at a total cost of
$20,206.50, which is 2 . 8% below the contractor 's bid
price of $20, 785.
(A report from the Director of Engineering and
Community Development Department recommending approval
is attached. )
C) Consideration to award a purchase contract to the
lowest responsive and responsible bidder to furnish
and install 300 parkway trees.
(The bid opening for this contract is on
September 8. Details on this contract will be
provided prior to the September 13 Village Board
meeting.
D) Consideration to adopt RESOLUTION NO. 47-94
(attached) authorizing the Village President to
execute an agreement between the Village of Elk Grove
Village and the Suburban Bus Division (PACE) of the
Regional Transportation Authority (Dial-A-Ride) .
(The proposed agreement will provide Dial-A-Ride
service retroactive to August 15, 1994 through
August 14, 1995. The agreement contains the same
terms and conditions as our current agreement;
however, the hourly bus operating rate is increasing
8% over last year from $23.95 an hour to $25.90 an
hour. The large increase was a result of PACE
rebidding the contract for a 3-year period. The old
rate was accepted as a low bid over 3 years ago.
(This increase could result in the expenditure
of $11 ,000 more for the service over last year,
depending upon ridership. Based upon current
ridership figures, the cost for the service will be
$71 ,500 per year. This increase was expected and
planned in the budget . Sufficient funds are budgeted
and available for this expenditure.
(A report from the Administrative Assistant is
attached. )
E) Consideration to adopt RESOLUTION NO. 48-94 adopting
the Village of Elk Grove Smoking Policy (attached) and
rescinding Resolution No. 6-93, the Village 's former
smoking policy.
(The Smoking Policy was amended to prohibit
smoking in all municipal facilities.
(This item was discussed at the August 23, 1994
Committee of the Whole Meeting. )
F) Consideration to adopt Ordinance No. 2388 (attached)
amending the Village Code of the Village of Elk Grove
Village, Section 6-4-5-3, Prohibited and Restricted
areas (Bonaventure) .
Agenda for VB*eeting 9-13-94 0
-3-
(Currently trucks are parking along both sides
of Bonaventure and, therefore, reducing the roadway
width for passing traffic. This commercial roadway is
too narrow for emergency equipment to pass when there
are trucks parking on both sides of the street . The
ordinance solves this problem by prohibiting parking
on the south side of Bonaventure.
(A report from the Deputy Chief of Police
recommending approval is attached. )
Agenda, for Voeeting 9-13-94
-4-
BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee .Tosto
8.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a. Parental Responsibility Ordinance
9 . PERSONNEL COMMITTEE- Trustee Petri
10. RECYCLING COMMITTEE- Trustee Chernick
11 . PLAN COMMISSION - Village Manager Parrin
a . Nextel Special Use Permit (PH 8-17-94)
12 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 97 Keswick Road - Variation to
construct a fence that will encroach 7 feet into the 10
foot setback (PH 9-6-94)
13. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
15. UNFINISHED BUSINESS
a . Pending Action by Village Board:
b. Pending Action by others:
C. Pending Action by Village Attorney:
At the August 23, 1994 Village Board
meeting the Attorney was .directed to prepare an
ordinance granting a variation to permit the parking
of a recreational vehicle that would encroach into the
required six foot distance between the structures and
lot line at 1591 Oregon Trail .
16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18. ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell,
Smith (2)
lk
AGENDA
Regular Village Board Agenda
AMENDED
September 13, 1994
6. CONSENT AGENDA
C) Consideration of the following:
-- To award a purchase contract to the lowest
responsive and responsible bidder, St . Aubin and
Brothers, Inc. , Kirkland, IL, to furnish and plant
three hundred (300) balled and burlapped deciduous
shade trees in an amount not to exceed $139 . 70 per
tree, and not to exceed a total amount of $20, 676
from the General Fund and $21 ,235 from the Capital
Projects Fund; and,
-- To increase the Capital Projects Fund budget by
$21,235 for the purchase of 152 additional trees ,
scheduled for planting along Meacham Road.
(St . Aubin 's prices are 21% less than last
year's prices on maple and ash trees and 12% less
than last year 's prices on oak trees.
(Of the 300 trees to be purchased, 152 of
those trees will be planted along Meacham Road.
Since the decision to plant those trees was made
after the finalization of the budget, a budget
increase is necessary, in the Capital Projects
Fund, to cover this expenditure.
(In addition, the Village budgeted $30,000 in
the General Fund for the purchase of 148 trees
throughout the Village. Due to the low pricing,
the Village will only be expending $20, 676 of that
amount.
(St . Aubin & Brothers has agreed to
participate in the Village 's Residential Tree
Planting Program under the terms and conditions in
the village 's contract . The residents ' cost will
be $159. 70 per tree, tax included. All orders and
payments will be exchanged between St . Aubin and
the resident. The cost to residents for private
trees this year is 30% less than last year ($230) .
(Reports from the Purchasing Agent and
Amended Agenda for V5 �eeting 9-13-94
Director of Public Works, recommending approval,
are attached. )
c= Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech,
Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker,
Rummel , Farrell , Smith (21