HomeMy WebLinkAboutAGENDA - 07/26/1994 - VILLAGE BOARD AGENDA Next ORD: 2380 (2381 )
Next RES: 37-94 (44-94)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
July 26, 1994
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Thomas G. Smith) Deacon,
St. Nicholas Episcopal Church
3 . Approval of Minutes of July 12, 1994 .
4 . President 's Report
5. Accounts Payable Warrant : July 21 , 1994
6. CONSENT AGENDA
A) . Consideration to authorize the Plan Commission to
hold a public hearing on the petition of Nextel
Communications for a Special Use Permit to locate an
antenna and equipment shed at the water tower site
located off Pratt Boulevard.
(This item was discussed at the July 12, 1994
Committee of the Whole Meeting.
(A public hearing is scheduled for August 3,
1994 before the Plan Commission. )
B) Consideration to increase a professional service
contract previously awarded to Freidman, Eisentein,
Raemer and Schwartz (FERS) , the Village auditors by
$1,200 to perform a grant audit of the Northeastern
Metropolitan Narcotics Drugs Enforcement Group grant
to Elk Grove for a total contract amount not to exceed
$19,200.
(The Village Board awarded a contract to FERS on
April 12, 1994 in the amount of $18,000 to audit
Village funds. The $1,200 increase is needed to
perform additional audit services as required by the
Illinois Single Audit Act .
(According to the Single Audit Act an audit is
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required if federal grant funds are received in excess
of $25,000 during any year. At the time of our
contract with FERS we had not reached the $25,000
limit required for an audit on this grant .
(The federal funds received under the
Metropolitan Enforcement Group grant totalled $30,000
and, therefore, must be audited.
(A report from the Director of Finance
recommending approval is attached. )
C) Consideration to award a contract to the lowest
responsive and responsible bidder, John Neri
Construction Corporation, Inc. , for the 1994 Eden Road
Watermain Improvement Project in an amount not to
exceed $20, 785 .
(This section of watermain on Eden Road has
experienced two main breaks and a service valve leak
this past winter. Upon inspection of the watermain,
it was found to have significant corrosion.
(The Village has utilized John Neri Construction
on a past watermain project . This company performed
well on that project.
(A report from the Director of Engineering and
Community Development, recommending approval is
attached. )
D) Consideration to authorize payment of Suburban O 'Hare
Commission dues for fiscal year 1995 at a cost of
$1 . 00 per capita, totaling $33,429.
(The Suburban O 'Hare Commission represents a
total of 13 municipalities on issues of O'Hare Airport
noise and air pollution. SOC is active in opposing
further expansion of O 'Hare Airport as well as efforts
to locate a third airport in the region,
(The amount of the dues reflects no increase
from last year's dues. )
E) Consideration of the following:
-- to adopt RESOLUTION NO. 37-94 (attached)
approving a grant of easement between the
Village of Elk Grove Village and owners of
record for property located at 1465 William
Clifford Lane (Hassan) ; and
-- to adopt RESOLUTION NO. 38-94 (attached)
approving a grant of easement between the
Village of Elk Grove Village and owners of
record for property located at 1461 William
Clifford Lane (Zapfel) .
(The easements are necessary to allow for the
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Village to perform improvements to an existing
drainage swale located between 1461 and 1465 William
Clifford Lane. This improvement will provide for an
overland flow relief swale as recommended by our
drainage consultant for William Clifford Lane.
(A report from the Director of Engineering and
Community Development, recommending approval is
attached. )
F) Consideration of the following:
-- to adopt RESOLUTION NO. 39-94 (attached)
authorizing the Village President to execute
an agreement between the Village of Elk
Grove Village and the Illinois Department of
Transportation and the Forest Preserve
District of Cook County (Pedestrian Overpass
-- Higgins Road) ; and
-- to adopt RESOLUTION NO. 40-94 (attached)
appropriating . funds in the amount of
$263,925 for the construction of a
pedestrian overpass over Illinois Route 72
(Higgins Road) approximately 800 feet west
of Arlington Heights Road, identified as
State Section 31B-1, State Job No.
C-91-100-94.
(The agreement provides for the construction of
the 610 foot long and 16 foot wide Higgins
pedestrian/bicycle overpass. The overpass will be
located approximately 800 feet west of Arlington
Heights Road.
(The agreement outlines the responsibilities
of the State and Village with respect to the
construction of the overpass. The State is
responsible for all construction and engineering
matters and the Village is responsible to , pay a lump
sum payment equal to 95% of our financial commitment
to IDOT. The remaining 5% will be paid to IDOT upon
completion of the project . The Village 's share is 25%
of the cost of the bridge which is estimated in total
at $1,055, 700.
(The second resolution is needed for the
appropriation of $263,925 for our share of the
construction and engineering. The resolution also
provides for the passage of a supplemental resolution, .
if necessary, should the construction costs for the
project increase.'
(Funds are included in the Capital Project Fund
for this expenditure.
(A report from the Director of Engineering
and Community Development, recommending approval, is
attached.)
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G) Consideration of the following:
-- to adopt RESOLUTION NO. 41-94 (attached)
authorizing the Village President to execute
an agreement between the Village of Elk
Grove Village and the Illinois Department of
Transportation (Biesterfield Road Section
II) ; and
-- to adopt RESOLUTION NO. 42-94 (attached)
appropriating funds in the amount of
$443,000 for the construction of roadway
improvements on Biesterfield Road from
Wellington Avenue to Arlington Heights Road,
project No. STPM-6003 (929) Section
91-00035-01-WR.
(The agreement provides for improvements under
Phase II Biesterfield Road project .
(The Village is responsible for all plan
preparation and engineering supervision during this
project. The Village is also responsible for all
energy costs for lighting within the improvement area
and for the maintenance costs associated with the
interconnect of traffic signals from Wellington to
Arlington Heights Road. Our share for the improvement
is 20% or $443,000.
(The second resolution is for the appropriation
of funds in the amount of $443,000, which is required
by the State. Funds are included in the Capital
Projects Fund for the expenditure.
(A report from the Director of Engineering and
Community Development recommending approval is
attached. )
H) Consideration to adopt RESOLUTION NO. 43-94
(attached) authorizing the Village President to
execute an agreement between the Village of Elk Grove
Village and Barton-Aschman Associates, Inc. for
traffic engineering services at a cost plus fixed fee
not to exceed $4, 679 .
(The agreement is for traffic engineering
services to determine the feasibility for a traffic
signal interconnect system on Arlington Heights Road
between Devon Avenue and Higgins Road.
(Of three proposals received by the Village,
Barton-Aschman 's proposal is the lowest cost at
$4, 679. In addition Barton-Aschman specializes in
traffic signal interconnect systems and is currently
working with Lake and Cook Counties on similar CMAQ
funded projects. Barton-Aschman 's familiarity with
CMAQ funding requirements will also ensure that this
project will meet those requirements.
(Finally, Barton-Aschman 's working relationship
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with Cook County will also be helpful in meeting
County requirements for Arlington Heights Road.
(Sufficient funds are budgeted and available for
this expenditure.
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
I) Consideration to adopt ORDINANCE NO. 2380 (attached)
amending Title 5, Chapter 5, Section 5-5-1 , Fire and
Ambulance Service outside the Village by providing for
an increase in the rates for contracted services and
non-contract per call and by deleting section
5-5-IB-2a, trailer homes, from the current rate
structure.
(The Village has contracts with and charges fees
for fire and ambulance services for unincorporated
residents located within our fire service boundaries.
Our current rate for contracted services is $85 per
year for all properties. For non-contracted services
the Village charges per call for ambulances and
$204 per call for each fire fighting apparatus
exclusive of automobiles. These rates have been in
effect since November 1 , 1983 .
(To determine if a rate increase is appropriate
the Finance Department researched the current cost to
residents and businesses based upon taxes paid to the
Village and tax revenue allocated to the Fire
Department . Based upon this research, it is
recommended that the current rate of $85 be increased
to $100 for individual homeowners and association
members (including trailer homes) and $115 for
commercial and industrial properties. Currently
trailer homes :are -a separate classification but the
Village has no service contracts for trailer homes and
there is no need to classify them separately.
(For non-contract service it is recommended to
increase per call ambulance charges to $130 and per
call apparatus charges to $260.
(This ordinance reflects the recommended changes
by the Finance Department.
(A separate agreement is held with the Forest
View Fire Protection District to provide fire and
ambulance services to 131 non-residents in the
Braniger Estates Subdivision. The agreement is
automatically renewed every year on November 1 . If
any change is made to the agreement the Village must
give the District a 90-day notice prior to. November
1 . Upon adoption of. this ordinance the Village will
proceed to notify the Fire Protection District of the
terms of the agreement to reflect the fee increase.
(A report from the Finance Director,
recommending approval is attached. )
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
8 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
9 . PERSONNEL COMMITTEE- Trustee Petri
10. RECYCLING COMMITTEE- Trustee Chernick
11 . PLAN COMMISSION - Village Manager Parrin
a . Nextel Special Use Permit (PH 8-3-94)
12. ZONING BOARD OF APPEALS- Village Manager Parrin
a . 1591 Oregon Trail - Variation to park a recreational
vehicle that would encroach into the required 6 foot
distance between the structure and lot line
(PH 7-19-94) .
13. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
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14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
15 . UNFINISHED BUSINESS
a. . Pending Action by Village Board:
b. Pending Action by others:
C. Pending Action by Village Attorney:
1 . At the 3-22-94 Village Board meeting
the Village Attorney was directed to prepare an
ordinance granting -Nelson -Marine a temporary
variation to park boats on a gravel
area, providing for a 4-year escrow
agreement to accrue funds to pave the
rear parking lot.
16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell,
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Smith (2)
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