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HomeMy WebLinkAboutAGENDA - 07/12/1994 - VILLAGE BOARD AGENDA Next ORD: 2378 (2379) Next RES: 35-94 (37-94) Recess: 9 P.M. AGENDA Regular village Board Meeting July 12, 1994 Elk Grove Village 1 . Call to Order 2 . Invocation (Thaddeus Czarnecki) Deacon, Queen of the Rosary 3 . Approval of Minutes of June 28, 1994. 4 . President 's Report 5. Accounts Payable Warrant: July 12, 1994 6. CONSENT AGENDA A) Consideration of a request (attached) from Brookshore Lithographers to grant a variation from Section 8-12B-1-ID of the Municipal Code to construct a concrete pad and transformer upon a 10 foot public utility and drainage easement . (The transformer is needed to provide more power to accommodate the company's increased press capacity. The easement location is needed due to the close proximity of the proposed transformer to existing power lines. (Commonwealth Edison, Northern Illinois Gas, Illinois Bell and Continental Cablevision have granted permission to encroach upon the easement . (Currently, there are no Village-owned utilities within the encroachment area and there is no indication that the Village will be utilizing this area in the future. The Village will retain the right to use the easement with restoration limited to its ' current state. A culvert will be installed under the concrete pad to maintain the existing drainage pattern. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) Agenda for VB Meeting 7-12-94 -2- B) Consideration to increase a contract previously awarded to the lowest responsive and responsible bidder, Arrow Road Construction, Mt. Prospect, IL in the amount of $11 , 115.00 for bituminous materials for a total contract price not to exceed $106,489. 00. (The contract increase is necessary for the asphalt materials used to reconstruct the Fire Administration Parking Lot . Funds were included in the budget for this expenditure. (A report on this item was previously distributed. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Temperature Mechanical„ Barrington, IL, for the replacement of HVAC systems at the Greenleaf and Meacham fire stations in an amount not to exceed $14,995 . (Both HVAC Systems are experiencing numerous maintenance problems and are in need of replacements. (The apparent low bidder, RMC West, did not meet contract specifications. RMC 's bid included numerous errors and bids on the wrong equipment. Excluding this bid, Temperature Mechanical has the lowest bid. (Funds were included in the budget for this expenditure. (Reports from the Purchasing Agent, Fire Chief and Superintendent of Fleet and Building Services are attached. ) D) Consideration to authorize the payment of $64,218 to the Greater Woodfield Convention and Visitors ' Bureau (GWCVB) for FY 1994-95 . (The GWCVB serves to promote and attract business for hospitality and tourism industry agencies in the northwest suburban area, including Elk Grove. The Bureau markets the Greater Woodfield area through advertising, networking, and participation in the local and national trade shows. (The Village 's share of funding is based upon 10% of the revenues generated from a 4% tax rate on Hotel/Motel occupancies. (A report from the Finance Director is attached. A report from the Greater Woodfield Bureau was distributed previously. (Funds were budgeted and are available for this purpose. ) E) Consideration to authorize Fire Chief James D. Mac Arthur, to attend the International Association of Fire Chiefs ' Conference in St . Louis, MO, from August Agenda for VB Meering 7-12-94 -3- 26, 1994 through August 31 , 1994 at a cost not to exceed $1 , 160. (Funds were included in the budget and are available for this expenditure. ) F) Consideration of the following: -- To waive the formal bidding process; and -- To award a purchase contract to Hi-Tek Computer, Elk Grove, IL for the following computer hardware: Qty. Hardware Cost 4 Uninterruptable Power Sources $ 500. 00 1 PC Workstation 2,035 . 00 1 PC Workstation 2,035. 00 4 PC Workstation 7,580. 00 1 PC Workstation 3,050. 00 1 Optical Server 5,200 . 00 1 PC Workstation 2,385. 00 $22, 785. 00 at a cost not to exceed cost of $22, 785. (The equipment is budgeted for the Police and Fire Department network system and a standalone PC in the Engineering Department . (To ensure that we are receiving the lowest possible price for this equipment, staff obtained quotes from two other computer vendors. Hi-Tek provided the lowest quote which was $100 per unit lower than their low bid price last year. Their quote included on-site service. The other two vendors would only service the equipment off-site. In addition, Hi-Tek is an Elk Grove company, which will allow for a faster response time. (The Village purchased computer equipment from Hi-Tek last August for the Police and Fire network system. Under that contract Hi-Tek provided exceptional levels of service and assistance. (Equipment provided under this contract will be standardized to the network system. (Because of Hi-Tek 's low prices and excellent service it is requested that the formal bidding process be waived. (Funds were included in the budget and are available for this expenditure. (Reports from the Purchasing Agent, Fire Chief, Police Chief, Director of Engineering and Community Development, and Data Processing consultant, recommending approval, are attached. ) Agenda for VB Mee*ng 7-12-94 -4- G) Consideration to request (attached) from Vincent Geraldi, 605 Cutter Lane, to vary from Section 8-8A-3A3 of the Municipal Code to allow a portion of his driveway to remain at a thickness of four (4) inches. ) (The Municipal Code requires driveways to have a thickness of at least five inches of concrete. Mr. Geraldi 's contractor errored by installing four inches of concrete on half of his driveway. The remaining half of the driveway was property constructed with five inches of concrete. (That portion of driveway with four inches of concrete is on private property. Since the property owner is required to maintain this portion of driveway the Director of Engineering and Community Development recommends approval of the request . Mr. Geraldi understands his responsibility to maintain the driveway. (A report from the Director of Engineering & Community Development recommending approval is attached. ) H) Consideration to adopt RESOLUTION NO. 35-94 (attached) determining the appropriateness" for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1 , 1990 for certain real estate owned by Gullo International Development Corporation at 221 Lively Boulevard, Elk Grove Village, IL. (Gullo is requesting Class 6-(B) status on behalf of RK Diemasters. RK Diemasters plans to purchase and renovate the 8,000 square foot building which has been vacant for over two years. RK Diemasters is a manufacturer of steel rule dies. (The tax incentive allows a property tax assessed valuation reduction from 36% to 160 of fair market value for an eight-year period. The class 6(B) applies to the renovation of this building. (RK Diemasters plans to create 20 jobs and add $100,000 to the tax base as a result of this renovation. (Attached is a report from the Economic Development Assistant recommending approval and a letter from Gullo international requesting Class 6(B) status) . I) Consideration to adopt ORDINANCE NO. 2378 (attached) amending Title 3, Chapter 5A, Food Service and Food Storage Sanitation Codes of the Village Code of the Village of Elk Grove Village. (The ordinance amends the Municipal Code to Agenda for VB McAng 7-12-94 • -5- require certain food service employees to show proof every two years that they have been tested for Tuberculosis. The current Municipal Code requires proof on a bi-annual basis which was misprinted during recodification. This ordinance reflects our current practice. (A report from the Health Coordinator is attached. ) 7. REGULAR AGENDA A) Consideration of the following: -- to adopt RESOLUTION NO. 36-94 authorizing the Village President to execute an annexation agreement between the Village of Elk Grove Village and Manor Healthcare Corporation; and -- to adopt ORDINANCE NO. 2379 annexing certain property to the village of Elk Grove village (Americana Nursing Home) (The ordinance and resolution will provide for the annexation of 1 .9 acres, and provide the necessary rezoning and special use permit for a building addition to the existing Americana facility and construction of ' a free-standing Alzheimer unit on Nerge Road. (The public hearing on the annexation agreement is scheduled at 7:45 p.m. prior to the village Board Meeting. The ordinance and resolution will be distributed on Friday. (The annexation agreement was discussed at the June 14 , 1994 Committee of the Whole Meeting. (The Village President is required to vote on the Annexation Agreement. ) Agenda for VB Mee*ng 7-12-94 -6- BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto 9 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik a . Parental Responsibility Ordinance 10. PERSONNEL COMMITTEE- Trustee Petri 11 . RECYCLING COMMITTEE- Trustee Chernick 12 . PLAN COMMISSION - Village Manager Parrin 13 . ZONING BOARD OF APPEALS- Village Manager Parrin a. 1591 Oregon Trail - Variation to park a recreational vehicle that would encroach into the required 6 foot distance between the structure and lot line (PH 7-19-94) . 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Rettberg b. Community Service Board - Trustee Czarnik 15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS 16. UNFINISHED BUSINESS a. Pending Action by Village Board: b. Pending Action by Others: C. Pending Action by Village Attorney: 1 . At the 3-22-94 Village Board meeting the Village Attorney was directed to prepare an ordinance granting Nelson Marine a temporary variation to park boats on a gravel area, providing for a 4-year escrow agreement to accrue funds to pave the rear parking lot. 17. REPORT FROM VILLAGE MANAGER 18 . NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell , Smith (2) ADDENDUM to Regular Village Board Agenda July 12, 1994 6. CONSENT AGENDA (continued) J) Consideration to authorize Police Sergeant, David Naumann, to attend "School of Police Staff and Command" in Evanston, IL, from September 26, 1994 through December 2, 1994 at a cost not to exceed $2, 850. (Funds were included in the budget and are available for this expenditure. ) c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel , Farrell , Smith (2)