HomeMy WebLinkAboutAGENDA - 06/14/1994 - VILLAGE BOARD AGENDA Next ORD: 2371 (2375)
Next RES: 30-94 (33-94)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
June 14, 1994
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Mark Clem) Pastor, First Baptist Church
3 . Approval of Minutes of May 24, 1994 .
4 . President 's Report
5. Accounts Payable Warrant : June 14, 1994
6. CONSENT AGENDA
A) Consideration of a request (attached) from Alexian
Brothers Medical Center to waive the $100 business
license fee for the retail sales conducted in its
outpatient pharmacy.
(It has been the past practice of the Village
Board to waive the business license fees for
not-for-profit agencies.
(A report from the Finance Director recommending
approval is attached. )
B) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Gem
Construction, Wood Dale, IL, for the removal and
replacement of sidewalks, driveway aprons, curb and
gutter under the Village 's Private Participation
Concrete Replacement Program at a per unit cost not to
exceed the following:
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Utast Pricing. Cowparative
UNIT DESCRIPTION FY 9419$: Pricing
IrX 93194
Sq. Ft. 5" PCC Sidewalk 1.90 2.00
Sq. Ft. 8" PCC Sidewalk 2.10 228
Sq. Yd. 5" PCC Driveway Pavement 17.50 15.50
Sq. Yd. 8" PCC Driveway Pavement 18.40 17.00
Ln. Ft. Combination Concrete Curb & Gutter(M) 6.00 7.00
Ln. Ft, Combination Concrete Curb & Gutter(B) 6.50 Not Inc),
Sq. Ft Sidewalk Removal .36 .38
Sq. Yd. Driveway Pavement Removal 3.50 2.80
Ln. Ft. Combination Curb & Gutter Removal 2.65 2.00
Each Bit_ Cone. Driveway Patching (Single) 40.00 Not Incl.
Each Bit Conc, Driveway Patching (Double) 45.00 Not Incl.
and at a total cost not to exceed $189,235.
(Gem Construction performed this work last year
to the satisfaction of the Village. Approximately
$20,000 of the work bid is for the Village; the
remaining $169,235 is estimated work for residents and
businesses which will be collected prior to
commencement of the replacement work.
(To date, about 300 residents and businesses
have expressed an interest in the program. The cost
for the program is somewhat higher this year due to
increases in the price of concrete over the past year.
(A report from the Director of Public Works
recommending approval is attached. )
C) Consideration to award a contract to Patrick
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Engineering, Inc. , Glen Ellyn, IL, to study the HVAC
system in the Police Department area at a cost not to
exceed $6,500.
(The current HVAC system has deteriorated to the
point where attention is required each day to ensure
proper operation. Equipment failure occurs frequently
especially during the warm months. This causes the
building to become too cold or too warm. This study
will evaluate the current system and give
recommendations for improvement and/or replacement .
(Six consultant firms were sent requests for
proposal . Of the four firms that responded Patrick
Engineering was found to be the most qualified based
upon experience, knowledge and understanding of the
project.
(Sufficient Funds were included in the budget for
this expenditure as well as the replacement of the
BVAC system.
(A report from the Public Works Director,
recommending approval is attached. )
D) Consideration of the following:
-- to waive the formal bidding process; and
-- to award a sole source maintenance contract to
Motorola, Inc. , Schaumburg, IL, for the
maintenance of the KDT (Computer-sided dispatch)
equipment used by the Fire and Police Departments
in an amount not to exceed $10,256.40.
(Motorola is the only source for spare parts,
repairs, and technical assistance for the mobile data
terminals (KDT Units) in the Police and Fire vehicles.
(Reports from the Purchasing Agent, Police Chief
and Fire Chief, recommending approval, are attached. )
E) Consideration to extend a maintenance contract with
Aldridge Electric to provide maintenance of
Village-owned traffic signals and overhead street
lights for a period of May 1 , 1994 to April 30, 1995
in the amount of $6,454 . 80.
(The low bid contract awarded to Aldridge
Electric last year included two (2) one-year options
to extend the contract. Based upon the excellent
service provided by the company, it is recommended
that the first one-year option be accepted by the
Village. The cost for the option is the same as last
year. This contract will be in effect from May 1 ,
1994 until April 30, 1995.
(The contract covers the maintenance of Village-
owned traffic signals at six intersections. In
addition, the contract includes the maintenance of
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twenty-seven overhead street lights on Touhy and
Elmhurst Roads.
(Sufficient funds are included in the 1994-95
Fiscal Year Budget for this expenditure.
(A report from the Purchasing Agent and Director
of Public Works recommending approval is attached.
F) Consideration to concur with the previous
authorization of the Village Manager to allow a one
day private church tent party at Puskar Tools, 2301
Estes on Sunday, June 5, 1994 .
(A report on this item was distributed
previously. )
G) Consideration of the following:
-- to waive the formal bidding process; and,
-- to renew a service contract with Chicago
Communications Service, Inc. , to maintain
Motorola radio equipment for the Police, Fire and
Public Works Department in the amount of
$22,863. 52.
(Chicago Communications has maintained the
Village 's radio contract since 1984 . Chicago
Communications maintains the equipment at 75% of
Motorola 's pricing while offering the same contract
terms and conditions.
(The contract price reflects a 3% increase over
last fiscal year which was the same price as the 92-93
fiscal year.
(Sufficient funds are budgeted and available for
this contract.
(Reports from the Purchasing Agent, Fire Chief,
Police Chief and Director of Public Works,
recommending approval are attached. )
H) Consideration to reject all bids submitted by P.R.
Streich and Sons for a sump pump system for the truck
rack pit located at the Fleet Services Facility, 1635
Biesterfield Road.
(Bids were requested for an explosion proof pump
at the Fleet Services Facility. There is a budgeted
amount of $10,000 for this purchase. P. R. Streich &
Sons was the only company to submit a bid. This bid
exceeded the amount budgeted by $2,850.
(Upon analyzing this bid, it was found that a
surface-mounted pump could be used in lieu of the
explosion proof model originally bid.
(Based on the high bid price, sole bidder, and
possible alternatives, it is recommended that the
Village Board reject the bid in order to re-define
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specifications and rebid the sump pump system at a
later date.
(Reports from the Purchasing Agent and the
Director of Public Works recommending rejection are
attached.
I) Consideration of the following:
-- to waive the formal bidding process; and
-- to award a contract to Systems and Analysis
Group, Inc. (S.E.A. Group) of Schaumburg, IL, for
the purchase and installation of Level 5 cable
runs, upgrade of the Novell 3. 11 SFT III software
to a 50 user capability, and one additional 24
port Network hub in an amount not to exceed
$7,077.
(The S.E.A. Group provided excellent performance
through the first phase of installation of the Police
Department PIMS III network system which included the
designing, cabling, and definition of specific
equipment requirements. This contract represents the
continuance of the phasing in of the PIMS III
project. Because of S.E.A. 's performance and
familiarity with the project it is advantageous to
utilize the same vendor throughout this process. For
this reason it is recommended the formal bidding
process be waived.
(Sufficient funds are budgeted and available for
this expense.
(Reports from the Purchasing Agent and Police
Chief, recommending approval, are attached. )
J) Consideration to award a purchase contract to the
lowest responsible and responsive bidder, Mid-County
Equipment, Libertyville, IL, for a John Deere, Model
955 utility trailer in an amount not to exceed
$12,858, including the trade-in value of a 1979 Dew
Eze Utility Tractor at $1 ,000.
(Funds are included in the budget for the
equipment replacement .
(Reports from the Purchasing Agent and Director
of Public Works recommending approval is attached. )
K) Consideration of the following:
-- to waive the formal bidding process; and,
-- to renew a service contract with Decision Data
Service, Inc. , of Itasca, IL, to provide
Maintenance of the IBM AS/400 system and related
computer hardware an amount not to exceed
$9,206. 88.
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(The Village Board awarded the original contract
for the period May 1 , 1993 to April 30, 1994 with the
option to annually extend the contract for (2)
one-year periods. The total contract cannot exceed 3
years.
(The base contract pricing for each unit of
equipment is the same as last year.
(A report from the Purchasing Agent,
recommending approval, is attached. )
L) Consideration to authorize Police Chief, Fred
Engelbrecht, to attend the International Association
of Chiefs of Police Annual Conference in Albuquerque,
New Mexico, from October 15, 1994 through October 20,
1994 at a cost not to exceed $1 ,218.
(Sufficient funds are budgeted and available for
this request. )
(By registering now, the Village will receive a
discounted registration rate. )
M) Consideration to authorize Deputy Chief Gregory T.
Riddle, to attend the Association of Public Safety
Communications Officials National Conference in
Pittsburgh, Pennsylvania, from August 6, 1994 through
August 12, 1994 at a cost not to exceed $1 ,352 .20.
(Sufficient funds are budgeted and available for
this expenditure.
(By registering now, the Village will receive an
early registration discount . )
N) Consideration to renew a purchase contract with Cintas
Uniforms, Schaumburg, IL for a one-year period from
May 1 , 1994 through April 30, " 1995 for Public Works
uniforms and accessories in an amount not to exceed
$42,000.
(Last Fiscal Year the Village Board awarded a
three-year contract for Public Works uniforms, subject
to annual renewal . The contract amount and
accessories is the same as the previous fiscal year.
(Cintas Uniforms has contracted with the Village
for these services since the mid-eighties. Cintas
Uniforms provides uniform service to 52 Public Works
employees as well as linen products, floor mats, dust
mops, towels and other accessories to Public Works and
Fire Departments. Cintas met Village expectations.
(Sufficient funds are budgeted and available for
this expenditure.
(Reports from the Purchasing Agent, Public Works
Director, and Fire Chief recommending approval -are
attached.
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O) Consideration to award a purchase contract to the
lowest responsive and responsible bidder for one 1995
Ford LN8000 truck chassis with truck mounted server
cleaner to Sewer Equipment Company of America,
Glenview, IL in an amount not to exceed $67,485 . 00,
including the trade-in of a 1979 Ford LN800 at a value
of $12, 717.
(Bid specifications were furnished to six (6)
potential bidders of which three bids were received.
The Public Works Department reviewed and evaluated the
bids and determined that the Sewer Equipment Company
of America, Glenview, IL had the lowest responsible
and responsive bid.
(Specifications required a self-cancelling turn
signal steering column which was not included in the
bid price. However, this can be installed for an
additional $450. 00 to the bid price. Sewer Equipment
Company of America remains the lowest bidder with that
addition.
(A 1979 Ford LN800 valued at $12, 717 is included
in the bid price which brings the total cost to
$67, 845 . This represents a total of $20,155 below the
amount budgeted.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
P) Consideration of the following:
-- to adopt RESOLUTION NO. 30-94 (attached)
authorizing the Village President to execute an
agreement between the Village of Elk Grove
Village and Christopher B. Burke Engineering,
LTD. , to provide engineering services for the
FEMA floodplain and floodway map revision at a
cost of $18,000; and
-- to increase the Department of Engineering and
Community Development budget by $18,000 to cover
the expenditure of the study.
(Several homes developed by Centex Homes and
Terrestris Development in the mid eighties were
constructed on lots that were elevated out of the
floodplain. Since that time the Village in
conjunction with these developers has requested
numerous times to have the Federal Emergency
Management Agency (FEMA) amend the Flood Insurance
Rate Maps to remove these lots from the floodplain.
The Village was not able to resolve the issue with
FEMA until we requested help from our legislators to
intervene on our behalf. With that help the Village
now has only one more step to complete for a FEMA map
revision.
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performed to secure the requested map amendment .
Christopher B. Burke will perform the study and
prepare the documentation for submittal to FEMA.
Burke has successfully obtained FEMA map revisions for
other municipalities and has the expertise to perform
the work.
(Burke will perform the work on a time and
materials basis at a total fee of approximately
$18,000. Centex Homes has agreed to contribute $5,000
to the Village for this expenditure. Village
commitment would be the remaining $13,000.
(Since the need for a hydraulic study was
not known until recently the study was not budgeted in
the 94-95 budget . A budget increase of $IB,000 is,
therefore, necessary for the study. )
Q) Consideration to adopt RESOLUTION NO. 31-94 (attached)
ascertaining the prevailing rate of wages for workers
on public works projects.
(The resolution is to be filed with the Illinois
Department of Labor and Secretary of State in the
month of June each year. )
R) Consideration of the following:
-- to adopt ORDINANCE NO. 2371 (attached) repealing
RESOLUTION NO. 24-94 authorizing an annexation
agreement between the Village of Elk Grove
Village and Lexington Homes; and ORDINANCE 2365
annexing certain property to the Village of Elk
Grove Village (Lexington Homes) ;
-- to adopt RESOLUTION NO. 32-94 (attached)
authorizing the Village President to execute an
annexation agreement between the Village of Elk
Grove Village and Lexington Homes; and
-- to adopt ORDINANCE NO. 2372 (attached) annexing
certain property to the Village of Elk Grove
Village (Lexington Homes) .
(This action will reconfirm the annexation given
proper notice to the Roselle Fire Protection
District .
(A report on this item was previously
distributed. )
S) Consideration to adopt ORDINANCE NO. 2373 (attached)
Accounting Order Ordinance.
(At the January 25, 1994 Village Board meeting a
resolution holding in abeyance the effective date of
Continental 's Cablevision basic tier rates was
adopted. That abeyance expires on June 27, 1994 .
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This was done in order to have enough time to review
the "cost of service" justification Continental Cable
used to determine their basic tier rates.
(At the May 24, 1994 Village Board Meeting the
Board gave authorization to hire Crowe Chizek to
perform this review. Crowe Chizek 's analysis will
enable the cable consortium to determine if basic
cable rates are acceptable or if they should be
"rolled back" based upon FCC standards. A review and
decision by the consortium will not be completed by
June 27, 1994 .
(This ordinance requires Continental to keep an
accurate account of financial activity on their
proposed basic tier rates effective June 27, 1994
until such a decision is made. )
7. REGULAR AGENDA
A) Consideration of the following request (attached) :
-- To allow the Boy Scouts of America to hold a
fundraising carnival on June 15 through June 19
in a portion of Wal-Mart parking lot; and
-- To waive the following permit fees for the event :
-- Food Caterers License. . . . . . . . . $100
-- Business License Fee. . . . . . . . . .$500
-- Electrical Inspection Fee. . . . . $ 25
TOTAL $625
(The carnival is requested to operate between
6 p.m. and 11 p.m. Wednesday and Thursday, 6 p.m. to
midnight on Friday, 1 p.m. to midnight on Saturday and
1 p.m. to 10 p.m. on Sunday. No liquor will be sold
at the carnival . There will be one food stand that
will sell popcorn, corn dogs and soft drinks.
(The carnival will use approximately 113 of the
Wal-Mart parking lot. The Director of Engineering and
Community Development foresees no problem with parking.
(Staff recommends granting the request
conditional upon the carnival ceasing operations at
11 p.m. or earlier each night of the event .
(A report from the Administrative Assistant is
attached. )
B) Consideration to adopt ORDINANCE NO. 2374 (attached)
designating certain real property located at the
southwest corner of Arlington Heights Road and
Biesterfield Road as a blight area under Section
8-13-1 Et. Seq. of the Village Code of the Village
of Elk Grove Village.
(This ordinance designates the Grove Mall and
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surrounding outlots a blight area in accordance with
testimony received at the February 15, 1994 public
hearing. )
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BOARDS AND COMMISSIONS
8 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
9 .JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
b. Mobile Catering
10. PERSONNEL COMMITTEE- Trustee Petri
11 . RECYCLING COMMITTEE- Trustee Chernick
12 . PLAN COMMISSION - Village Manager Parrin
a . Manor Healthcare Corporation -- Annexation, Zoning,
Special Use Permit PH 4-20-94
b. Master Motors - Special Use Permit 1280 Howard.
13 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 1823 Maryland Drive - Variation to permit a screened
porch that would encroach 2 feet and 9 inches into the
required rear yard area (PH 5-I2-94)
b. 912 Christa Court - variation to construct a deck and
spa that would encroach 4 feet in the required rear
yard area (PH 6/7/94)
14 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
15. ORDINANCES RESOLUTIONS AND COMMUNICATIONS
16. UNFINISHED BUSINESS
a . Pending Action by Village Board:
b. Pending Action by Others:
C. Pending Action by Village Attorney:
1 . At the 3-22-94 Village Board meeting
the Village Attorney was directed to prepare an
ordinance granting Nelson Marine a temporary
variation to park boats on a gravel
area, providing for a 4-year escrow
agreement to accrue funds to pave the
rear parking lot .
17. REPORT FROM VILLAGE MANAGER
18 . NEW BUSINESS
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19 . ADJOURNMENT
in compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell,
Smith (2)
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