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HomeMy WebLinkAboutAGENDA - 05/10/1994 - VILLAGE BOARD AGENDA Next ORD: 2364 (2367) Next RES: 23-94 (25-94) Recess: 9 P.M. AGENDA Regular Village Board Meeting May 10, 1994 Elk Grove Village 1 . Call to Order 2 . Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish 3 . Approval of Minutes of April 26, 1994 4 . President 's Report 5. Accounts Payable Warrant : Fiscal Year 1993/94 Fiscal Year 1994195 6. CONSENT AGENDA A) Consideration of a request (attached) from the Prince of Peace United Methodist Church to waive the $100 business license fee for their Mother 's Day Out Preschool . (It has been the past practice of the Village Board to waive the business license fees for not-for-profit agencies. (A report from the Finance Director recommending approval is attached. ) B) Consideration to accept the donation of a freezer estimated at $350. 00 from Midaco Corporation, Elk Grove, IL. (The freezer will be used to store perishable frozen food donations received by Community Service for distribution through Christmas and Easter food baskets. This freezer will provide additional storage space that is needed by Community Service. (A report from the Community Service Coordinator and letter from Midaco Corporation are attached. ) C) Consideration to authorize the Plan Commission to hold a public hearing on the petition of Master Motors to obtain a special use permit to operate an automobile Agenda for VB Meet,01g 5-10-94 -2- repair facility in an I-1 Zoning District (1280 Howard Street) . (A date for the public hearing has not yet been established. ) D) Consideration of a request (attached) from the Greater O 'Hare Association of Industry and Commerce for payment of FY 1994-95 dues in the amount of $250. (The dues amount represents no increase from last year. (The Greater O 'Hare Association represents 900 companies in the northwest suburban area and works to retain and attract new businesses into the Greater O 'Hare business community, including Elk Grove. E) Consideration of the following: -- To waive the formal bidding process; and -- To renew a 12-month maintenance agreement with Hansen and Associates for maintenance on two IBM Model 50 copy machines at a cost not to exceed $7,416. (The Finance Department solicited proposals from the only two known responsible firms capable of maintaining this equipment . (Hansen and Associates provided the lowest price quote and has provided quality service to the Village in the past . (The contract price reflects no increase from last year 's price. Sufficient funds are budgeted and available for this purpose. (A report from the Purchasing Agent recommending approval is attached. ) F) Consideration of the following: -- To waive the formal bidding process; and I -- To award a sole source service contract to I Eastman Kodak in the amount of $8,400 for maintenance on the Police Department 's Eastman Kodak 2255 photocopier. (Eastman Kodak is the only known source for maintenance on this equipment . (The contract represents no increase from last year 's contract and no increase is expected through FY j 1996197, subject to renewal . I (Sufficient funds are budgeted and available for this purpose. (Reports from the Purchasing Agent and Police Agenda for VB Meeng 5-10-94 -3- Chief, recommending approval, are attached. ) G) Consideration to award a professional service contract to Thompson Elevator Inspection Service, Inc. , Mt . Prospect, IL to perform elevator inspection services on a per inspection basis for a total amount not to exceed $9,500. (Estimates were received from two elevator inspection service firms. Both firms responded with identical proposals with the exception that Thompson Elevator 's reinspection fees are $7 more on a per reinspection basis. Both firms responded with an inspection fee of $50. All costs related to the inspections are reimbursed to the Village. (Thompson Elevator has provided exceptional levels of service to the Village in previous years. Thompson is knowledgeable of the Village elevator codes and expectations. In addition, Thompson, unlike Elevator Inspection Services, provides unlimited free consultation to the Village. (Sufficient funds are budgeted and available for this expenditure. (A report from the Director of Engineering and Community Development recommending approval is attached. ) H) Consideration of the following: -- To waive the formal bidding process; and -- To award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, IL for Police Department uniforms for the period May 1 , 1994 through April 30, 1995, in an amount not to exceed $21 , 800. (Kale Uniforms has provided quality uniforms in the past and is the only known source available at this time for Police and Fire Department uniforms. Past attempts to locate additional sources for these uniforms have proven ineffective. (The contract includes the purchase and/or replacement of police officer uniforms and accessories on an as needed basis. (Reports from the Purchasing Agent and Police Chief recommending approval are attached. ) I) Consideration of a request from M&M Industries, Inc. , to hold a warehouse sale at 1600 Pratt Boulevard on June 11 and June 12 from 10:00 a .m. until 4 :00 p.m. (Parking for this event will be located on the premises. Two temporary 4 'x 8 ' signs advertising the event will be placed on private property. It is not Agenda for VB Meeng 5-10-94 • -4- anticipated that this event will create any problems for the Village or other industrial residents. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) J) Consideration to award a professional services contract to Rust Environmental and Infrastucture, Schaumburg, Illinois, for engineering design services for the , water storage tank on a cost plus fixed fee basis amount not to exceed $29,000. (The contract provides for the preparation of specifications and watermain reinforcement work for the construction of a water storage tank at the southeast corner of the Lexington Homes site. In addition, the contract provides for soil boring work to ensure proper support for the tower. (Rust Environmental and Infrastructure has performed satisfactorily in the past on previous projects for the Village . This firm also performed a capacity study and location study for this project . (The Public Works staff has reviewed this proposal and finds it reasonable and acceptable. (A report from the Director of Public Works recommending approval is attached. ) K) Consideration to approve a contract with the Illinois Criminal Justice Information Authority, Chicago, IL, in the amount of $20,405 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIMS) . (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984 . (Approximately fifty (50) other law enforcement agencies participate in PIMS. The Illinois Criminal Justice Authority provides four main-frame computers for PIMS services, which are directly connected to State and National Crime Information Computers. (The contract is for a one-year period (July 1 , 1994 to June 30, 1994) , based upon the State 's fiscal year. There is no cost increase from last year; however, costs may decrease when the IBT line is eliminated and replaced with a new PIMS data line that will handle more data at a faster rate. The amount of the decrease, if any, will not have been determined until a later date. (Sufficient funds are budgeted and available for this expenditure. ) L) Consideration of the following: Agenda for VB Mee*ng 5-10-94 -5- -- to waive the formal bidding process; and -- to award a purchase contract to Ambassador Office Equipment, Schaumburg, IL to furnish and install three Canon NP 6650 copy machines as follows: Fire Department Village Hall Public Works Canon 6650 Base Cost $8,000 $8,000 $8,000 Image Editing Feature 275 - 275 275 On-Line Color Capability 350 350 350 Security Control Feature 795 795 Delivery - Install . 40 40 40 TOTAL COST $8,665.00 $9,460.00 $9,460.00 for a total amount not to exceed $27,585; and -- to declare as surplus property a Sharp 8300, Sharp 9750 and Xerox 1040 copiers for sale by the Village through the sealed bid process. (The purchase of three (3) copy machines was approved in the 1994/95 budget . The copiers will replace existing units in the Fire Administration building, Public Works Landmeier building and in the lower-level of the Municipal building. The existing copiers will be sold as surplus property. (After researching the market it was found that the Canon Model 6650 remanufactured copier will meet the needs of the Village. These Canon copiers are remanufactured units that contain new parts and will receive the same 90-day warranty as for a new copier. A new Canon Model 6650 would cost $11 ,000 more than the remanufactured unit (base price $8,000) but both types of units have the same quality and work standards. Overall, the Canon Model 6650 is recognized for its superior quality. Because of the high quality and low cost .for the remanufactured units it is recommended the formal bidding process be waived. (Since the Village already has four Canon Agenda for VS Mee ng 5-10-94 -6- copiers, Ambassador Office Equipment will place all Canon equipment under the same maintenance agreement, thereby, making. it more cost effective. In addition, reduced prices for toner cartridges will be realized. through volume purchasing of supplies. (Sufficient funds are budgeted and available for this purchase. (Reports from the Purchasing Agent, Fire Chief, Director of Engineering and Community Development, Public Works Director, recommending approval, are attached. ) M) Consideration to approve a sign variation that would allow "Charles J. Zettek, Municipal Building" signage at the northeast corner of the municipal building. (The Zoning Ordinance only allows one identification sign for buildings in OT Zoning' Districts. The variation will permit this sign in addition to the existing signage for the Municipal Building. (A report from the Director of Engineering and Community Development recommending approval is attached. ) N) Consideration to adopt ORDINANCE NO. 2365 (attached) granting a variation of sections 3 . 559 (2) and 3 . 94 B of the Zoning Ordinance pertaining to the surface requirement for the parking of vehicles to permit the parking and storing of boats and/or boat trailers in the rear yard on property located at 1200 East Higgins Road, Elk Grove Village (Nelson Marine) . (The ordinance provides for a conditional variation to allow Nelson Marine to store and park boats/trailers on the gravel lot at the rear of their property for a period of four years. This variation is conditional upon Nelson Marine making yearly deposits of $10,000 on or before September 30 of I994, 95, 96 and 97 with Citibank in Elk Grove. This money will be held in escrow until the funds are used to pave the rear lot of the property by September 30, 1998 . (This item is referenced under Unfinished Business by the Village Attorney. ) O) Consideration to adopt Ordinance 2366 (attached) amending Title 3, Chapter 14, Scavengers, of the official code of the village. (The ordinance reflects the Village 's future scavenger license needs once the village begins delivering refuse to SWANCC. This will begin on November 1 . (The ordinance amends the existing refuse scavenger license provisions by noting that service in our SWANCC geographic service area will be Agenda for VB Meeng 5-10-94 -7- provided exclusively by scavengers selected by the Village . Current language states that only single-family detached units will be served by a scavenger selected by the Village. (This change is necessary for the Village to control the flow of waste from the geographical service area to SWANCC. Under SWANCC rules, the Village is responsible for our tipping fees and can only control that waste through franchises to the geographical service area . (The ordinance will go into effect on November 1 , when the Village is obligated to deliver waste to SWANCC) . P) Consideration to adopt RESOLUTION NO. 23-94 (attached) authorizing the village President to execute a consultant engineering agreement between the ' Village of Elk Grove Village and Triton Consulting Engineers, LTD. at a cost plus fixed fee not to exceed $118,364 . (John F. Kennedy/Rev. Morrison Boulevard and Elk Grove Boulevard) . (The agreement provides for construction engineering services for the Boulevard Widening Project . (These services include field layout, construction staking, construction engineering, resident inspection, on-site material inspection and related services. (Triton Consulting designed the road improvement plans for the project and has the necessary experience to perform the work. (The cost for the agreement ($118,364) is 6. 80 of the estimated total construction cost . The Department of Engineering and. Community Development finds the proposal reasonable and acceptable . (A report from the Director of Engineering and Community Development, recommending approval , is attached. ) Q) Consideration to award a contract to the lowest responsive and responsible bidder for the Elk Grove Boulevard and J. F. Kennedy Boulevard/Rev. Morrison Boulevard Roadway Reconstruction and Rehabilitation Project in an amount not to exceed bid price. (The bids for this project will be opened on Monday, May 9 . (A recommendation from the Director of Engineering and Community Development will be provided after the bids are tabulated and analyzed for consideration by the Village Board. (This project is for the widening of the Agenda for VB Meeng 5-10-94 • -8- Boulevards to provide for two eleven foot lanes in each direction. In addition, median and intersection improvements are planned in this area . (A total of $2, 760,000 is budgeted and available for the completion of this project . 7. REGULAR AGENDA A) Consideration of the following: -- to adopt RESOLUTION NO. 24-94 authorizing the Village President to execute an annexation agreement with Lexington Homes for the development of 336 residential units on a 48 . 6 acre site at the southeast corner of Rohlwing and Biesterfield Roads. -- to adopt ORDINANCE NO. 2364 authorizing the annexation, rezoning from R-3 to A-2 Multiple Family District and Special Use Permit for the residential development of 336 units at the southeast corner of Rohlwing and Biesterfield Roads. (The annexation agreement was discussed at the April 19 Committee of the Whole Meeting. (The ordinance and resolution will be distributed Friday, May 6, 1994 . 'PiAgenda for vB Mee nq 5-10-94 -9- BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto 9 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik a . Parental Responsibility Ordinance 10. PERSONNEL COMMITTEE- Trustee Petri 11 . RECYCLING COMMITTEE- Trustee Chernick a . Scavenger Franchise Renewal 12 . PLAN COMMISSION - Village Manager Parrin a . Manor Healthcare Corporation -- Annexation, Zoning, Special Use Permit PH 4-20-94 b. Master Motors - Special Use Permit 1280 Howard. 13 . ZONING BOARD OF APPEALS- Village Manager Parrin a . 1823 Maryland Drive - Variation to permit a screened porch that would encroach 2 feet and 9 inches into the required rear yard area (PH 5-12-94) 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri/Rettberg b. Community Service Board - Trustee Czarnik 15. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS 16. UNFINISHED BUSINESS a . Pending Action by Village Board: b. Pending Action by Others : C. Pending Action by Village Attorney: 1 . At the 3-22-94 Village Board meeting the Village Attorney was directed to prepare an ordinance granting Nelson Marine a temporary variation to park boats on a gravel area, providing for a 4-year escrow agreement to accrue funds to pave the rear parking lot . 17. REPORT FROM VILLAGE MANAGER 18 . NEW BUSINESS 19 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Meering 5-10-94 -10- c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell , Smith (2) 1k ADDENDUM to Regular Village Board Agenda May 10, 1994 6. CONSENT AGENDA (continued) R) Consideration of the following: -- to award a purchase contract for one 1994 Chevrolet Caprice under the State of Illinois contract to Miles Chevrolet, Decatur, IL in an amount not to exceed $14,932 . 71; and -- to declare as surplus property Police Squad #223, a 1993 Chevrolet Caprice. (Police Squad #223 was involved in a rear end collision on April 22, 1994, which totalled the squad car. A replacement squad car that will meet our needs is available from the State contract dealer and has been put on hold pending action at the May 10 Village Board meeting. Only four 1994 squad cars remain in the State for purchase. The damaged squad will be retained and utilized for parts as needed. (The driver which struck the squad car is uninsured. The Village 's insurance company, Gallagher Bassett will be issuing a check to the Village in the amount of $10,575 to be used for a replacement vehicle. This amount was determined by book values less our deductible of $500 and salvage value of squad #223 of $2,000. The remaining $4,357. 71 will be derived from the Village self insurance fund. (A report from the Police Chief and Superintendent of Fleet and Building Services, recommending approval, is attached. ) c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)