HomeMy WebLinkAboutAGENDA - 04/26/1994 - VILLAGE BOARD AGENDA Next ORD: 2357 (2364)
Next RES: 19-94 (22-94)
Recess: 9 P. M.
AGENDA
Regular Village Board Meeting
April 26, 1994
Elk Grove Village
1 . Call to Order
2 . Invocation (Rev. Rodney L. Pickett, Pastor of Wesleyan
Community Church
3 . Approval of Minutes of April 12, 1994
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration of a request (attached) from Mueller
Metal Products Corporation to grant a variation from
Section 8-12B-1-ID of the Municipal Code to encroach 5
feet upon a 15-foot public utility and drainage
easement with a concrete retaining wall .
(Commonwealth Edison, Northern Illinois Gas,
Illinois Bell and Continental Cablevision have granted
permission to encroach upon the easement.
(Currently, there are no Village-owned utilities
within the encroachment area and there is no
indication that the Village will be utilizing this
area in the future. The Village will retain the right
to use the easement with restoration limited to its
current state.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
B) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, Frankfort
Garden Center, Frankfort, IL to furnish and plant
balled and burlapped deciduous shade trees in an
amount not to exceed $45,300.
Agenda for Voeeting 4-26-94 16
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(The Village received a grant from the State of
Illinois to plant 300 trees in the parkway of
Biesterfield Road between Arlington Heights Road and
Beisner. Through the grant, the Village will pay 600
($27, 180) and the State will pay 40% ($18, 120) .
(Sufficient funds are available in the FY
1994-95 budget for this expenditure. )
(A report from the Purchasing Agent and Director
of Public Works recommending approval is attached. )
C) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a contract to Palumbo Brothers, Inc. ,
Hillside, Illinois, for earth excavation and
aggregate materials for sidewalk replacement as
required under Section I of the Biesterfield Road
FAUS Improvement Project in an amount not to
exceed $6,000.
(Under the project to underground electrical
lines on Biesterfield Road, sidewalk on the south side
of Biesterfield from Martha to Wellington was removed
and replaced. Palumbo Brothers performed the
replacement with an agreement between the Village and
Commonwealth Edison to split the replacement cost of
$29, 750. Since then the Village has successfully
petitioned for federal funds to pay 60% of that cost .
(These funds do not cover the additional
excavation or aggregate materials to construct the
sidewalk at proper grade and base. The Village 's
share of the cost is $6,000. The cost is shared
equally between the Village and Commonwealth Edison.
(A report from the Director of Engineering and
Community Development recommending approval, is
attached. )
D) Consideration of a request (attached) from Pizza Hut,
50 Biesterfield Road to hold a Mexican Independence
outdoor celebration on Tuesday, May 3, 1994 from 5 :00
P.M. to 9 :00 P.M.
(Pizza Hut plans to utilize their parking lot
and the grassy area adjacent to the south doorway for
a band, dancing, a popcorn table and a Pinata . Food
will be served inside the restaurant .
(Staff has reviewed the proposal and feels that
parking would not be a problem and that the
celebration would not have a detrimental effect on the
area .
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
Agenda for V13*eeting 4-26-94
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E) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, National
Guardian, Chicago, Illinois, to furnish and install a
supervised fire alarm system at Fire Station 9
(Greenleaf) in an amount not to exceed $9,214 from the
FY .1994-95 Budget .
(The alarm system is needed in order to maintain
compliance with National Fire Protection Association
standards at the Greenleaf Fire Station. )
(National Guardian 's bid includes a letter of
exception to bid specifications, including the request
to use a dual-action manual pull station instead of a
single-action, keyed manual pull station. The
dual-action system provides a two-step activation of
the alarm instead of the .single-action .one step
activation and is, therefore, considered to have an
additional safety feature. All other exceptions are
minor and acceptable to staff.
(Funds in the amount of $7, 700 will be carried
over from the FY 1993-94 budget to purchase this
item. The remaining difference ($1 ,514) was included
as an increase to the FY 1994-95 budget .
(A report from the Fire Chief recommending
approval is attached. )
F) Consideration of the following request from the Lions
Club of Elk Grove Village:
-- To donate $5,000 from the FY 1994-95 Budget to
the Lions Club for the annual July 4 fireworks
display; and
-- To waive the permit and license fees associated
with the July 4th event at Lions Park.
(The request for the donation and waiver of fees
was discussed at the April 12, 1994 Committee of
the whole Meeting. )
G) Consideration of a request (attached) from Township
High School District 214 to waive the 1994-95 vehicle
sticker fee for five passenger vehicles located at the
Elk Grove High School .
(The total amount to be waived is $100. It is
the practice of the Village Board to waive vehicle
license fees for other governmental agencies. )
(A report from the Director of Finance is
attached. )
H) Consideration to award a maintenance contract to the
lowest responsive and responsible bidder, Bartlett
Heating, Wheeling, IL for the maintenance of heating,
Agenda for VB Meeting 4-26-94
-4-
ventilation, and air conditioners at all Village-owned
facilities in the amount not to exceed $28,292 .
(Sufficient funds are available for this
expenditure. The contract will be from May 1 , 1994 to
April 30, 1995) .
(A report from the Purchasing Agent and
Director of Public Works recommending approval is
attached. )
I) Consideration to authorize the payment of $12,202 to
the Northwest Municipal Conference for FY 1994-95 dues.
(The dues calculation is based upon $0. 365 per
capita. This represents a 4 .3% increase from last
year 's dues of $11 , 700.
(The Village has been a member of the Northwest
Municipal Conference since December 1961 . The
Northwest Municipal Conference is comprised of 35
municipalities and 5 townships with a combined
population of over one million. It provides services
on a regional basis, including joint purchasing,
legislative overviews, training and education,
government information, and many others.
(Sufficient funds are budgeted for this purpose
in the FY 1994-95 Budget . )
J) Consideration to award a contract to the lowest
responsive and responsible bidder, Down and Dirty,
Inc. , Elk Grove, IL for the Village Drainage
improvements -- Phase III Project in an amount not to
exceed $767,002 .25.
(Down & Dirty, Inc. has demonstrated high
quality workmanship on previous projects as
subcontractor for the Pratt Boulevard Reconstruction
Project) .
(Phase III of the drainage improvement project
includes the installation of a relief storm sewer from
Johnson Park to the Forest Preserve on Rohlwing Road
and a relief storm sewer on Shadywood Lane.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
K) Consideration to award a contract to the lowest
responsive and responsible bidder, A&A Equipment,
Bensenville, IL to furnish and install a portable air
compressor in an amount not to exceed $9, 624,
including the trade-in price of $1 , 000.
(Our current compressor is 15 years old and has
experienced maintenance problems.
(Sufficient funds are budgeted and available for
this expenditure.
Agenda for V134 Reeting 4-26-94 r
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(A &A provided two minor deviations to the bid
specifications. These deviations are acceptable as a
5-year warranty is included on the compressor, rather
than 2 years as required in the bid specifications.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
L) Consideration to award a purchase contract to Koz
Trucking and Sons, Inc. , Medinah, IL for the following
items :
-- 2, 600 tons of CA-6 Grade 9 gravel delivered at a
unit cost of $8.35/ton.
-- 200 tons of CA-6 3" limestone delivered at a unit
cost of $8. 65/ton.
-- 900 tons of CA-6 Grade 8 limestone aggregate
delivered at a unit cost of $8. 35/ton.
for a total amount not to exceed $30,955.
(The gravel and limestone will be used to
restore various repair sites involving water lines,
storm sewers and inlets, and road restoration. It is
anticipated that this supply is sufficient for the
194- 195 fiscal year.
(Reports from the Purchasing Agent and Director
of Public Works recommending approval are attached. )
M) Consideration to authorize the payment of $8,441 to
Cook County Department of Highways for shared traffic
signal maintenance under the 1994 maintenance contract .
(The annual bidding of this contract is
performed by the Cook County Department of Highways.
(The contract covers the Village 's share of
maintenance responsibility at 11 intersections. The
intersections of Devon and Nerge and Meacham and Texas
have been added to the 1994 contract .
(Sufficient funds are budgeted and available for
this expenditure.
(Reports from the Purchasing Agent and Director
of Public Works recommending approval, is attached. )
N) Consideration to authorize the payment of $15, 669 . 67
to the Illinois Department of Transportation for
shared traffic signal maintenance under the 1994 State
of Illinois maintenance contract .
(The annual bidding of this contract is
performed by the Illinois Department of Transportation.
. (The contract covers the Village 's share of
maintenance responsibility for 9 intersections shared
between the Village and State of Illinois.
April 22, 1994
TO: President & Board of Trustees
FROM:
Raymond R. Rummel, Assistant Village Manager
SUBJECT: April 26, 1994 CONSENT AGENDA
I have attached an updated page 6 for the April 26
consent agenda . Please substitute this page for the page 6
included in your agenda packet .
The updated page 6 includes the insurance premiums as
recommended for the 1994-95 fiscal year (Consent Item O) . This
information was not available until after the agenda was
printed. A separate report on these premiums has been forwarded
to you by the Village Manager.
in addition, the budget figures for Consent Item P were
transposed when originally typed, with the dollar figures for one
fund being exchanged with other funds. This has been corrected
on the updated page. There was no change to the bottom-line
budget figure for FY 1994-95.
I apologize for the inconvenience. Thank you.
attachment
c: Village Manager
All Department Heads
Village Clerk
Village Attorney
Administrative Assistant
as
Agenda for V*e*ng 4-26-94 CORRECTED®
-6-
(Sufficient funds are budgeted and available for
this purpose. The payments are made to the State on a
quarterly basis. )
(Reports from the Purchasing Agent and Director
of Public Works recommending approval are attached. )
O) Consideration to approve the FY 1994-95 Insurance
Premiums for the FY 94-95 Fiscal Year, submitted by
Arthur J. Gallagher & Company, at a premium level to
be determined for the following coverage:
Workers ' Compensation $ 38,283
General/Auto Liability 278, 786
(includes Bldg. & Contents)
EMT & Paramedic Liability -0-
Public Officials ' Liability -0-
Police Professional Liability -0-
Boiler & Machinery 9,856
Federal Flood Coverage 3,848
Excess Liability (H.E.L.P. ) 73,149
Community Nurse/Clinics 9,222
Fiduciary Liability
Pension Funds 3, 737
Total $416,881
(The Village 's administrator for the Village
insurance program, Arthur J. Gallagher and Company has
reviewed the quotes received for insurance coverage
effective May 1 . The premiums indicated as -0- are
included in the General/Auto Liability Premium.
(A report from the Director of Finance
recommending approval was previously distributed. )
P) Consideration to adopt the following Budgets for the
FY 1994-95:
General $21 ,506,251
Civil Defense 59,205
Motor Fuel Tax 658,531
Municipal Purpose 65,000
Asset Seizure 20,000
Recycling 313,040
Capital Projects 5, 718,200
Water & Sewer 9,240,547
$37,580, 774
(The above amounts include wage and salary
adjustments for FY 94-95 and approved carry-over and
rebudgeted items.
(A report from the Director of Finance will be
distributed on Friday. )
Q) Consideration of the following:
Agenda for VB Meeting 4-26-94
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(Sufficient funds are budgeted and availabl for
this purpose. The payments are made to the St to on, a
quarterly basis. )
(Reports from the Purchasing Agent and irector
of Public Works recommending approval are a tached. )
O) Co sideration to approve the FY 1994-95 nsurance
Preiums for the FY 94-95 Fiscal Year submitted by
Arth J. Gallagher & Company, at a premium level to
be de rmined for the following cover ge:
Workers ' Compensation;
General/Auto Liability
includes Bldg. & Con ents)
E &. Paramedic Liabi ity;
Boi. er &Machinery;
Publ 'c Officials ' L ability;
Polic Professiona Liability;
Federa Flood Cov rage;
Excess ability (H.E.L.P. ) ;
Communit Nurse/Clinics;
Fiduciary iab ' ity - Pension;
Funds
Public Offic 1 Bond;
(The Village 's min strator for the Village
insurance program, thur Gallagher and Company, is
still in the proc ss of r viewing the quotes received
for insurance cove age effec 've May 1 .
(A report fr m the Direc r of Finance will be
provided on Frid y, April 22 f consideration at the
April 26 Villag Board Meeting.
P) Consideration o adopt the follow g Budgets for the
FY 1994-95 :
General $21 ,506,251
Civil Defense 59 N05
Motor/Fuel Tax 9,240,5'7
Municipal Purpose 658,53\1
Asset Seizure 313,04
Recycling 65, 000
Ca ital Projects 5, 718,200
W er & Sewer 20, 000
$37,580, 774
(The above amounts include wage and salary
adjustments for FY 94-95 and approved carry-over and
rebudgeted items.
(A report from the Director of Finance will be
distributed on Friday. )
Q) Consideration of the following:
Agenda for AReeting 4-26-94 •
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To adopt ORDINANCE NO. 2357 (attached) amending
the hourly rate for custodian personnel;
-- To adopt ORDINANCE NO. 2358 (attached) amending
the hourly rate for summer employees.
-- To adopt ORDINANCE NO. 2359 (attached) amending
the hourly rate for School Crossing Guards;
-- To adopt ORDINANCE NO. 2360 (attached) amending
wages for water meter readers;
-- To adopt ORDINANCE NO. 2361 (attached) amending
the hourly rate for Village interns;
-- To adopt ORDINANCE NO. 2362 (attached) amending
classification and salary plans; the '
classification plan; and salary range for merit
pay plan positions of the Municipal Code.
R) Consideration of the following items with an
effective date of April 26, 1994 :
-- To authorize a 3 . 5% value increase to non-union
Step-Pay Plan positions;
-- To authorize a 3 . 5% value increase to specific
rate Pay-Plan positions;
-- To authorize a 0% to 3 . 5% increase for Merit
Salary personnel based on individual performance;
-- To authorize a 2 . 0% merit pool for Merit Salary
personnel with merit increases of 0% - 2 . 5% for
employees, based on individual performance;
-- To authorize a 1 .5% Range Movement pool for
Merit Salary personnel with range movements of 0%
- 3% for employees;
-- To authorize a non-union Management Enhancement
Program that consists of annual lump sum payments
of $400, $500, $575, and $650 to four (4)
respective group classifications of Merit Salary
personnel on November 1 of each year;
-- To authorize a re-organization of positions in
the Finance Department which includes the
elimination of the Payroll/Cash Control
Supervisor position and Utility Billing
Supervisor position; the establishment of the
Receivable/Billing Supervisory position; and the
addition of one (1) Accounts Payable Clerk; and
Agenda for VIReeting 4-26-94
-8-
To authorize the assignment of an annual salary
of $86,000 for the village Manager.
S) Consideration to adopt RESOLUTION NO. 19-94
(attached) amending Section 8 . 3 Sub-section D,
Eligibility List for the Management Vacation Benefit,
of the Personnel Rules and Regulations of the village
of Elk Grove Village.
(This list was amended to reflect the
re-organization of the Finance Department, which
includes the elimination of the Payroll/Cash Control
Supervisor position and Utility Billing Supervisor
position and the establishment of the
Receivable/Billing Supervisor position.
T) Consideration to adopt RESOLUTION NO. 20-94
(attached) authorizing the Village President and the
Village Clerk to cede the Village 's 1994 Private
Activity Bond Authority to the Illinois Housing
Development Authority for participation in the 1994
Mortgage Credit Certification Program.
(This resolution cedes the Village 's 1994 Federal
bonding authority ($50 per capita) for use in the
Mortgage Credit Certificate Program. At the February
8, 1994 Village Board Meeting the Village Board
adopted the agreement providing for the Illinois
Housing Development Authority (IHDA) to administer the
Mortgage Credit Certificate Program (MCC) on behalf of
the Village. This program provides federal income tax
credits to first-time home buyers, . making homes more
accessible to this group.
(As of yet, IHDA has not instituted the 1993
MCC program and, therefore, will combine our 1993 and
1994 bond allocations for a total allocation of
$3,342,90Q for a two-year program. Last year the
Village ceded our 1993 bond authority for this
purpose. IHDA has secured the support of five banks
in Elk Grove for this program. The remaining four
have expressed an interest in the MCC Program.
(There. is no cost or risk to the Village by
participating in the program. IHDA issues bonds to
fund the mortgages and the mortgages pay off the
bonds.
(A report from the Director of Finance
recommending approval is attached. )
U) Consideration to adopt RESOLUTION 21-94 (attached)
authorizing the Village President and Village Clerk to
execute an agreement between the Village and
Christopher B. Burke Engineering, LTD. , to provide
construction services for the Village Drainage
Improvement Project -- Phase III in an amount not to
exceed $71 ,520.
Agenda for VI eeting 4-26-94
-9-
(The resolution provides for an agreement with
Christopher B. Burke Engineering firm to perform
contract administration, construction inspection and
material testing and quantity and project
documentation for the Phase III Drainage Improvements
project . Phase III improvements include the
installation of a relief storm sewer from Johnson Park
to the Forest Preserve on Rohlwing Road and a relief
storm sewer on Shadywood Lane.
(Christopher B. Burke designed the plans for the
project and have the background and experience to
complete the work. Staff has reviewed the proposal
and finds it acceptable.
(Sufficient funds are budgeted and available for
this expenditure.
(A report from the Director of Engineering and
Community Development, recommending approval , is
attached. )
V) Consideration to adopt ORDINANCE NO. 2363 (attached)
amending Title 3, Chapter 14 , scavengers, of the
Municipal Code by establishing, therein, regulations
for the Village 's Industrial or Commercial Recycling
Program.
(The ordinance requires commercial and
industrial scavengers to offer a recycling program to
their clients beginning October 1 , 1994 . This
ordinance was discussed at the April 19, 1994
Committee of the Whole Meeting.
(The Village Attorney has reviewed the ordinance
and finds it acceptable. )
W) Consideration to increase the FY 1993-94 General
Corporate Fund budget in the amount of $290,000.
(The existing budget needs to be increased to
address necessary expenditures made by the Village
prior to the close of the fiscal year. Approximately
$216,000 of the increase was expended upon retroactive
wages paid to bargaining unit employees in the Fire
Department .
(A report on this item was previously
distributed by the village Manager. )
Agenda for VB Meeting 4-26-94
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BOARDS AND COPIMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto'
8 .JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
9 . PERSONNEL COMMITTEE- Trustee Petri
10. RECYCLING COMMITTEE- Trustee Chernick
a . Industrial & Commercial Recycling
b. Scavenger Franchise Renewal
11 . PLAN COMMISSION - Village Manager Parrin
a . Zirko Farm - Annexation and Zoning PH 2-16-94
b. Manor Healthcare Corporation -- Annexation, Zoning,
Special Use Permit PH 4-20'-94
12 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 1823 Maryland Drive - Variation to permit a screened
porch that would encroach 2 feet and 9 inches into the
required rear yard area (PH 5-12-94)
13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
. 15 . UNFINISHED BUSINESS
a . Pending Action by Village Board:
1 . At the 2/8/94 Village Board Meeting the first
reading of an ordinance took place that would
requjre all industrial and commercial scavengers
to offer a recycling program to their clients.
b. Pending Action by Others:
C. 1 . At the 3-22-94 Village Board meeting the Village
Attorney was directed to prepare an ordinance
granting Nelson Marine a temporary variation to
park boats on a gravel area, providing for a
4-year escrow agreement to accrue funds
to pave the rear parking lot .
2 . At the 4-12-94 Village Board Meeting, the Village
Board tabled an item to waive Park District
Vehicle License fees in the amount of $1 , 615 .
17. REPORT FROM VILLAGE MANAGER
18. NEW BUSINESS
19 . ADJOURNMENT
Agenda for VB meeting 4-26-94
-I1-
In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell ,
Smith (2)
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