HomeMy WebLinkAboutAGENDA - 03/22/1994 - VILLAGE BOARD AGENDA Next ORD: 2354 (2355)
Next RES: 16-94 (16-94)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
March 22, 1994
Elk Grove Village
1 . Call to Order
2 . Invocation (Deacon Thomas G. Smith)
St . Nicholas Episcopal Church
3 . Approval of Minutes of March 8, • 199.4
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration to authorize the Plan Commission to hold
a public hearing on a petition from Manor Healthcare
Corporation for the following:
- Annexation, rezoning, and special use permit for the
construction of a free-standing Residential Adult
Alzheimer Care Living Facility on a 1 . 9 acre site
adjacent to the existing Americana Nursing Home
facility on Nerge Road; and
- Amendment to a special use permit for the existing
Americana Nursing Home facility to provide for two
buildings on one lot and expand the existing nursing
home from 120 to 180 beds.
(The Manor Healthcare Corporation wishes to construct
an Alzheimer Care facility that will contain up to
56 beds. In addition, the expansion to the existing
unit is for 60 new beds. No date has been established
for the public hearing before the Plan Commission. )
B) Consideration to renew a professional service contract
with HTE, Inc. , Orlando, Florida for the maintenance,
support, and service of the payroll , utility billing,
occupational licenses, and cash receipt software
Agenda for VB Meetingle-22-94
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packages on the AS1400 as follows, for a total cost
not to exceed $7,200 for Fiscal Year 1994-95 .
Payroll Personnel $2, 400
Utility Billing $3, 450
Occupational
Licenses $1 ,350
TOTAL $7,200
(The contract is the third year of a five-year
contract awarded to HTE, Inc. in June 1991 . The
Village retains the right to terminate the contract at
the end of each fiscal year. HTE is the software
developer and vendor for these canned software
packages.
(The maintenance service includes upgrading each
system and telephone support . HTE has provided
on-site support for the Utility Billing system at
no additional charge to the Village. The price is
the same price as last year.
(A report from the Finance Director, recommending
approval , is attached. )
C) Consideration to award a purchase contract to the
lowest responsive and responsible bidder, The Dobs
Company, Palatine, 11 , for the removal and
replacement of lobby windows and metal entryway at
Fire Station #9 (Greenleaf) in an amount not to
exceed $6,239 .
(The existing metal frame for the lobby windows
and door frame are very rusty. In addition to the
replacement of the frame, windows will be installed
that can be opened to improve ventilation. The
Greenleaf facility is 22 years old.
(Reports from the Purchasing Agent and Fire Chief
recommending approval are attached. )
D) , Consideration to award contracts to the lowest
responsive and responsible bidder, Craftsmen Painting
Services, Midlothian, 11 as follows:
- To clean and paint the interior and exterior of
the 2 million gallon water reservoir at Well
Site #9 (Brummel Avenue) , in an amount not to
exceed $242,580: and,
- To spot clean and paint the exterior of the
1 million gallon water reservoir at Well Site
#11 (Virginia Drive and Florida Lane) in an
amount not to exceed $30, 612 .
(The cleaning and repainting of the 2 million
gallon structure is needed to restore the protective
coating of the base metal of the structure.
Agenda for VB Meeting*�22-94
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(The spot cleaning and repainting of the 1 million
gallon structure is needed to restore the protective
coating of the base metal of the structure.
(At the 1125194 Village Board meeting the Village
Board awarded a contract to Dixon Engineering to ensure
that the bid specifications for this project met
technical standards. Dixon Engineering and Public
Works staff reviewed the bids and recommend the
lowest responsive and responsible bidder, Craftsmen
Painting Services, be awarded both contracts.
(Sufficient funds are included in the FY 94-95
proposed budget for these expenditures ,
(Reports from the Purchasing Agent and Director
of Public Works recommending approval are attached. )
E) Consideration to award a contract to the lowest
responsive and responsible bidder, Arrow Road
Construction, Mt . Prospect, Il , to furnish
bituminous paving materials on a not-to-exceed
unit cost basis as follows:
z, BitComparative
Qty' Unit Description ;S FriOng,, Pr¢mg, . .
-, F,Y.94/95 FY"93/94
3,500 Tons Bituminous Concrete Course 16.00/Ton $16.""On
1,000 Tons Bituminous Surface Course 18.25/Ton 18.83/I'on
Soo Gals Emulsified Asphalt SS-1 2.25/Gal 2.25/Gal
and at a cost not-to-exceed $55,375 from MFT Funds
and $20, 000 from the General Fund for a total cost
of $75, 375 .
(Arrow Road Construction was determined as the
lowest bidder after the hauling charge was calculated
into the bid prices. The hauling charge is the cost
incurred by the Village to pick up the materials at
the vendor 's location. The hauling charge is based
on the mileage for that trip.
(Sufficient funds are budgeted and available
for this purpose.
(A report from the Purchasing Agent and Director
of Public Works recommending approval is attached. )
F) Consideration to award a contract to the lowest
responsive and responsible bidder, GEM Construction,
Wood Dale, fl, for sidewalk, curb. gutter, and
driveway removal and replacement on a not-to-exceed
unit cost basis as follows:
Agenda for VB Meeting T.22-94
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UniY
t Pricang
QTY 0V,
e-DES6U'l 6N
15,000 Sq.Ft. 5" PCC Sidewalk 1.90
15,000 Sq.Ft. 8"PCC Sidewalk 2.10
200 Sq. Yd. 5"PCC Driveway Pavement 17.00
100 Sq.Yd. 8"PCC Dfiveway Pavement 17.50
3,000 Ln.FL Combination Concrete Curb&Gutta(B) 6.00 J
10,000 Ln.Ft. Combination Concrete Cub&GutW OA) 5.87
30,000 Sidewalk Removal .37
300 Sq Yd. Driveway
Pavement Removal 3.25 1
13,000 In.Ft. Combination Curb&Gutta Removal 280
and at a cost not to exceed $184 ,200 from the General Fund
and $6, 125 from the Water and Sewer Fund for a total cost
of $190,325 .
(Sufficient funds are budgeted and available for this
expenditure . The contract is $71 ,275 below original budget
estimates.
(A report from the Purchasing Agent and Director of
Public Works recommending approval is attached. )
G) Consideration of the following:
- to waive the formal bidding process; and
- to award a purchase contract to HTE, Inc. , Orlando,
Florida for a register printer, two bar code scanners
and two cash drawers in an amount not to exceed
$8, 750 .
(The register printer and associated equipment will
replace the cash register at the front counter which is
15 years old.
(The Finance Department has standardized the
department 's software packages for payroll/personnel,
utility billing, and occupational licenses with HTE, Inc.
All maintenance and upgrades to these systems are performed
by HTE, Inc. HTE, Inc. is knowledgable of our software
requirements and have researched the market for register
hardware that will meet our software needs. This contract
represents the package of hardware equipment that we can
purchase from HTE, Inc. for that purpose.
(The register printer will be using the cash receipt
software already installed on the AS1400 as a separate
module with the Utility Billing System. The register
printer will bring new technology in cash registers to
the department by allowing scannable and error-free bar
code reading.
(Sufficient funds are budgeted and available for this
purchase.
(A report from the Director of Finance, recommending
Agenda for VB Meeting-22-94
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approval , is attached. )
H) Consideration to award a contract to the lowest responsive
and responsible bidder, Metro Environmental Contractors,
Inc. , Wheeling, I1 for Phase I of the project to remove
and upgrade underground storage tanks in an amount not to
exceed $26,380.
(Phase I of the project includes removal of two (2)
abandoned tanks at Pump House #2, removal of one (I)
abandoned tank at Pump House #9, and upgrades to the fuel
storage tank at 901 Wellington . Phase II and Phase III of
the project will be undertaken in FY 95 and FY 96
respebtively, and include upgrades to tanks at 666
Landmeier, Nerge Lift Station, 1635 Biesterfield, and
Shenandoah Lift Station .
(At the 7113/93 Village Board meeting a contract was
awarded to Environmental Science and Engineering, Inc. to
develop bid specifications, provide construction oversight,
perform soil samplings and other associated work for this
project . The apparent low bidder, Standard Tank
Installation Co. , did not meet bid specifications. The
next lowest bidder, Metro Environmental Contractors meets
bid specifications and is recommended by staff and
Environmental Science and Engineering, Inc.
(The Village will be reimbursed for the pro-rated
share of the costs related to the fuel usage by other
governmental agencies which amounts to $411 . 32 . This
amount was calculated based on the fuel used by these
agencies relative to the total fuel usage at the
901 Wellington underground storage tank.
(Reports from the Purchasing Agent and Director
of Public Works recommending approval are attached. )
I) Consideration to adopt ORDINANCE NO. 2354 (attached)
amending Title 3, Chapter 5A, Food Service and Food
Storage Sanitation Codes of the Village Code of the
Village of Elk Grove Village, by adopting by reference
1993 Food Service Sanitation Rules and Regulations
and 1992 Retail Food Store Sanitation Rules and
Regulations.
(The current ordinance references the former
State Health Codes including amendments from time
to time. Therefore, the new codes, as amendments,
are currently in force and use by the Village Health
Department .
(This ordinance amends the Municipal Code so as
to specifically reference the 1993 and 1992 State codes
respectively plus any future amendments to those codes.
(The Village Attorney has reviewed the ordinance
and finds it acceptable.
(A report from the Health Coordinator is attached. )
Agenda for VB Meeting22-94
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto
a . Grid Bus System
b. ADA Sidewalk Locations
8 . JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik
a . Parental Responsibility Ordinance
9 . PERSONNEL COMMITTEE- Trustee Petri
10. RECYCLING COMMITTEE- Trustee Chernick
a . Industrial & Commercial Recycling
b. Scavenger Franchise Renewal
11 . PLAN COMMISSION - Village Manager Parrin
a . Zirko Farm - Annexation and Zoning PH 2-16-94
12 . ZONING BOARD OF APPEALS- Village Manager Parrin
a . 85 Shelley Court - Variation to construct a garage that .
would encroach between 2 to 11 feet into the required
rear yard area (PH 3-30-94)
13 REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee - Trustees Petri/Rettberg
b. Community Service Board - Trustee Czarnik
14 ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
15 . UNFINISHED BUSINESS
a . Pending Action by Village Board:
1 . At the 2/8194 Village Board Meeting the first
reading of an ordinance took place that would
require all industrial and commercial scavengers
to offer a recycling program to their clients.
b. Pending Action by Others:
C. Pending Action by Village Attorney:
1 . At the 318194 Village Board meeting the Village
Attorney was directed to prepare an ordinance
granting Nelson Marine a temporary variation
to park boats on a gravel area for 18 months
during which time the rear parking lot will be
paved.
16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18. ADJOURNMENT
Agenda for VB Meeting_22-94
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In compliance with . the Americans with Disabilities Act and
other applicable ' Federal and State laws, the meeting will be
accessible to individuals- with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)
lk
ADDENDUM
to
Regular village Board Agenda
March 22, 1994
6. CONSENT AGENDA (continued)
J) Consideration to increase the purchase contract to Akzo
Salt for the purchase and delivery of rock salt by
$6, 630. 47 for a total amount not to exceed $98, 666. 47.
(On October 12, 1993 the Village Board awarded
Akzo Salt a contract for rock salt in an amount of
$24 .22 per ton for a total cost not to exceed $92,036.
(Due to the severe winter weather we purchased an
additional 273 . 76 tons of salt . The contract increase
will cover the salt received thus far. No additional
salt purchases are anticipated for the remainder of the
fiscal year.
(A report from the Director of Public Works
recommending approval is attached. )
K) Consideration to adopt RESOLUTION 16-94 (attached)
authorizing the Village Manager to execute an agreement
with Continental Cablevision for extension of cable
services to 1600 Greenleaf Avenue (Fire Station #9) .
(The resolution provides for the installation of A
and B line cable to the Greenleaf Fire Station at a
total cost of $22, 800 of which Elk Grove will pay 500
($11 , 400) utilizing cable franchise fees and Continental
Cable will pay the remaining 50%. The cable will allow
the Village to complete its wide-area computer network.
(Installation is expected to begin by March 21 ,
1994, with cable activation by May 1 , 1994, weather
permitting.
(This item was discussed at the March 22, 1994
Committee of the Whole Meeting.
(A copy of the cable installation plan and a
letter of intention from Continental Cable is attached. )
L) Consideration to adopt ORDINANCE NO. 2355 (attached)
granting a variation of Section 3 .558 of the Zoning
Ordinance to permit the parking and storing of boats
and/or boat trailers in the rear yard of property
located' at 1200 East Higgins Road, Elk Grove Village
(Nelson' Marine) .
(The ordinance grants Nelson Marine a temporary
variation for 18 months to park and store boats and boat
trailers on a gravel area . Before the end of that
18-month period, Nelson Marine will be required to pave
that area .
(This item corresponds with item Cl under the
Unfinished Business of the Village Attorney section of
the Village Board Agenda .
(This item was discussed at the 318194 Committee
of the Whole Meeting. )
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri,
Rettberg, Tosto, Parrin, Boffice, Cech,
Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker,
Rummel, Farrell, Smith (2)