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HomeMy WebLinkAboutAGENDA - 02/22/1994 - VILLAGE BOARD AGENDA Next ORD: 2352 (2353) Next RES: 14-94 (15-94) Recess: 9 P. M. AGENDA Regular Village Board Meeting February 22, 1994 Elk Grove Village 1 . Call to Order 2 . Invocation (Rev. William D. Obalil) Pastor, Prince of Peace United Methodist Church 3. Approval of Minutes of February 8, 1994 4 . President 's Report 5 . Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to concur with the previous approval of the enc emer Village Manager for an purchase 9 emergency contract to Weidner Farms Material , Inc. , Cary, Illinois for 1 , 134 tons of various salt and sand ice control mixtures at a cost not to exceed $25,000 . (Approval of this purchase was necessary due to the salt shortage and recent snow and ice storms. (This purchase reduces the need for salt only purchases, thereby, reducing the cost of our salt purchase contract . In addition, salt costs $24 . 22 per ton in comparison to the $22 . 87 per ton for the salt and sand mixture. (A report from the Director of Public Works is attached. ) B) Consideration of the following: -- To waive the formal bidding procedures; and -- To award a purchase contract to Microimage Technology, Inc. (MTI) , Schaumburg, Illinois for the purchase and delivery of a Minolta RP 606z microfilm reader/printer in an amount not to exceed $5, 000. fJi Agenda for VB Meeting 2-22-94 -2- (A microfilm reader/printer was approved in the 1993194 budget to reproduce a hard copy of the Department 's microfilmed blueprints and documents . Currently the Department utilizes the Police Department 's microfilm copier which is not compatible with the large microfilm sheets and blueprints the Department uses. (After researching vendors to provide a reader/printer within the budgeted amount of $5, 000 it was found that equipment within this price range is unsuitable to meet the needs of the Department . Equipment priced under $5,000 would not be able to clearly reproduce engineering and building plans due to their size. MTI, however, has offered to sell an upgraded Minolta demonstration unit to the Village that will meet our needs and is within the budget . In addition, the $155 shipping and handling charge is waived by MTI. It is for this reason that staff requests the formal bidding procedures be waived. (A report from the Director of Engineering & Community Development recommending approval , is attached. ) C) Consideration to issue a Class E liquor license to L 'Elegante Cuisine, Inc. , 105 Garlisch Drive, Elk Grove Village. (This item is on the 2/22194 Committee of the Whole Agenda . (The Class E liquor license allows licensed food caterers to sell or serve liquor for consumption on the premises where the caterer is serving food. (The establishment of a Class E liquor license was adopted by ordinance at the 1125194 Village Board meeting. ) D) Consideration to extend a maintenance contract with "The Plant People", Inc. , for a one-year period for the maintenance of the tropical plantings in the atrium from May 1 1994 to April 30, 1995, at a cost of $9, 600. (The original contract awarded to "The Plant People" in April 1992, included two (2) one-year options to extend the contract . Based upon the excellent service provided by the company, it is recommended that the final one-year option be accepted by the village. The cost for the option represents a 2 . 6% increase over last year. (Sufficient funds are budgeted and available in the FY 1994-95 Budget for this purpose. (A report from the Purchasing Agent and Director of Public Works recommending approval is attached. ) Agenda for VB Meeting22-94 -3- E) Consideration to authorize Deputy Chief William F. Clark to attend the 1994 Fire Department Instructors ' Conference at Cincinnati, Ohio, frcm March 22, 1994 until March 27, 1994 , at a cost not to exceed $1 , 030 . (Sufficient funds are budgeted and available for this expenditure. ) F) Consideration to award a contract to the lowest responsive and responsible bidder for the 1994 Boulevard Watermain Improvements in an amount not to exceed the bid price. " (The bids for this project will be opened on Friday, February 18. (A recommendation from the Director of Engineering and Community Development will be provided after the bids are tabulated and analyzed for consideration by the Village Board. ) (This project is for the replacement of the watermain between Elk Grove Boulevard and the west side of Cypress. The watermain has experienced a number of breaks since its installation in 1962 and needs replacement . ) (The replacement of the watermain needs to be completed prior to the widening of Elk Grove Boulevard. A total of $260,000 is budgeted and available for the completion of this project . ) G) Consideration to adopt RESOLUTION NO. 14-94 (attached) adopting the official zoning map of the Village of Elk Grove Village as of December 31 , 1993 . (The Village updates the Zoning Map annually, reflecting the changes made during the previous calendar year. (A copy of the revised map is available in the Village Clerk 's Office . ) H) Consideration to adopt ORDINANCE NO. 2352 (attached) granting a variation of Section 3 . 54C of the zoning ordinance as it pertains to the use of yards for fences to permit the construction of a fence encroaching 20 feet into the required front yard at property located at 800 Biesterfield Road, Elk Grove Village (Alexian Brothers Medical Center. ) (This ordinance pertains to Item One under Unfinished Business of the Village Attorney section of the agenda . No further action on this item is required. ) Agenda for VB Meeting 2-22-94 -4- BOARDS AND COMMISSIONS 7 . CAPITAL IMPROVEMENTS COMMITTEE- Trustee Tosto a . Grid Bus System B. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Czarnik a . Parental Responsibility Ordinance 9 . PERSONNEL COMMITTEE- Trustee Petri 10. RECYCLING COMMITTEE- Trustee Chernick a . Industrial & Commercial Recycling 11 . PLAN COMMISSION - Village Manager Parrin a . Zirko Farm - Annexation and Zoning PH 2-16-94 b. Spruce Meadow - Plat of Subdivision 12 . ZONING BOARD OF APPEALS- Village Manager Parrin a . Nelson Marine, 1200 E. Higgins Road - Variation to utilize a stone and gravel area for parking and storing of boats in the rear yard (PH 2/15194) 13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee - Trustees Petri/Rettberg b. Community Service Board - Trustee Czarnik 14 . ORDINANCES RESOLUTIONS AND COMMUNICATIONS 15 - UNFINISHED BUSINESS a . Pending Action by Village Board: I . At the 218194 Village Board Meeting the first reading of an ordinance took place that would require all industrial and commercial scavengers to offer a recycling program to their clients . b. Pending Action by Others : C. Pendinq Action by Village Attorney: 1 . At the 1125/94 Village Board Meeting the Village Attorney was directed to prepare an ordinance granting a variation to Alexian Brothers Medical Center for a fence that would encroach 20 feet into the 25 foot set back. 16. REPORT FROM VILLAGE MANAGER 17 . NEW BUSINESS 18 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Meeting0-22-94 -5- c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri , Rettberg Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht , MacArthur, Knickerbocker, Rummel, Farrell , Smith (2) lk