HomeMy WebLinkAboutVILLAGE BOARD - 04/09/2013 - VILLAGE BOARD MINUTES MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT
THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE
ON TUESDAY APRIL 9,2013
Mayor Craig B. Johnson called the meeting to order at 5:23 p.m.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P.
Petri, Christine K. Prochno
Also Present: Village Manager Raymond R. Rummel; Village Attorney George B.
Knickerbocker; and Village Clerk Judith M. Keegan
A quorum was present.
2. PLEDGE OF ALLEGIANCE /INVOCATION—The Invocation was delivered by Jerry
Szostak, Queen of the Rosary Church.
Mayor Johnson requested that all Village Trustees stay after the Board meeting to discuss
homeland security issues.
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Village Board Meeting held on March 26,
2013 as submitted and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Czamik
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
Elk Grove Business Park - Mayor Johnson reported that the first quarter vacancy rate in the
business park has dropped to 8.6%. The vacancy rate was at 9.8% at the end of 2012 and
12.26% at the beginning of 2011. Approximately one half million square feet of space has been
occupied so far this year. A new teardown and rebuild is taking place at Nicholas Boulevard and
Lunt Avenue.
The following are some of the new businesses that recently moved to Elk Grove Village:
Creative Werks, IMS Buhrke-Olson and CHEP Aerospace. Additional teardown and
redevelopment in the Village include Duke Development at 1300 Busse Road, Bridge
Development at 2475 Touhy Avenue, Panattoni Construction Inc. at 1925 Busse Road, Prologis
at 2299 Busse Road and CenterPoint at 1601 Busse Road.
Road Construction—Mayor Johnson gave warning of upcoming road construction projects
starting in the near future. Notice of construction is in the Village Newsletter, on the Village
website, on Channel 6 and notification will be hand-delivered to residents and businesses located
along the affected roads.
Projects include the rehabilitation of Biesterfield Road from Arlington Heights Road to Martha
Street, Elk Grove Boulevard and JF Kennedy Boulevard Crosswalk Rehabilitation and Arlington
Heights Road Reconstruction from Higgins Road to Brantwood Avenue. Several residential
streets are also going to be resurfaced. The Village also just received word that the Devon
Avenue Bridge over the highway is going to be worked on.
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Reappointments of Board and Commission Members—Mayor Johnson asked for Village Board
concurrence of the following reappointments:
Fire & Police Commission—Michael P. Kontek
Health& Community Service Advisory Committee—Teresa E. Anesinis, Anne L. Feichter,
Georgia A. Landt, William Beaupre, James Christie, Dr. John Kelly,Dr. Harold Labinsky,
Richard'Scholten.
Industrial/Commercial Revitalization Commission—Ed Ruszkowski, John J. Connelly, Jr.,
Thomas Farrell, Robert J. Kleckauskas, Franke E. Lateano, Ronald J. Behm, Thomas J. Porte,
Giovanni Gullo, Alex Prochno, Scott Golbeck.
Parade Committee—Jennifer Rupert, Anne L. Feichter, Frederick C. Geinosky, Richard J.
Keyworth, Ronald Piszczek, Stephen J. Santowski, Ellen Peacock, Karen J. Szull, Marilyn J.
Koss.
Plan Commission—Charles B. Henrici, John G. Meyers, James P. Morrill, Ted E. Thompson, W.
Paul Ayers.
Police Pension Board—Allan R. Ambrose
Youth Committee—Barbara L. Lahtinen
Zoning Board of Appeals—Rosanna DeFrenza
Motion to concur with the Board and Commission reappointments.
MOVED: Trustee Feichter SECONDED: Trustee Petri
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik
NAYES: None
MOTION CARRIED
Mayor Johnson thanked everyone on the Boards and Commissions for volunteering their time to
the Community.
Trustee Czamik noted the Spring Banners are on display.
Trustee Czarnik stated Packages 4 Patriots is sponsored by the Lutheran Church of the Holy
Spirit. Packages 4 Patriots meets on the third Tuesday of every month to put together packages
to mail to military personnel. Tyler Juckett, currently stationed in South Korea, received a
package and sent a note expressing his thanks for the package and stated how heartwarming it is
to receive random acts of kindness from back home..
Trustee Czarnik stated there are four$1,000 scholarships being offered from the Frank J. Czamik
Memorial Scholarship Fund. Applications are available at Elk Grove High School, Conant High
School, the Park District Office and the Pavilion. The scholarships are available for Elk Grove
Village residents graduating from high school this year and going on to college. Applications are
due May 10, 2013.
Trustee Lissner congratulated Trustee Prochno, Trustee Feichter, Trustee Franke and Mayor
Johnson on being re-elected. Mayor Johnson noted with the exception of Trustee Franke joining
the Board when Trustee Dill left, that the Village Board has been together for eighteen years.
Trustee Feichter stated students from Mead Junior High attended the Community Character
Coalition meeting last Tuesday. The students were part of the Rotary Club. The group is called
Interact. The students presented a video and also talked about the work they had done
throughout the past year. The Community Character Coalition was so impressed with what they
had accomplished that they would like them to become members of the Coalition.
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The Community Character Coalition student recognition program will be taking place at Village
Hall on May 14, 2013. Exhibits will be on display before the Village Board meeting and then
students will be recognized at the Board meeting.
Trustee Prochno volunteered at the Park District and Community Character Coalition's
Celebration of Cultures on Friday, April 5, 2013. There were over sixteen tables representing
different activities. Trustee Prochno worked the table representing the Italian Sister Cities. They
had an indoor bocce ball game. Many cultural events were represented. It was an informative
and entertaining evening.
The Elk Grove Parks Foundation is conducting a fundraiser April 15th to 19th called"Fit to
Give." For a$10.00 donation to the Elk Grove Parks Foundation you can participate in all the
fitness and wellness "Fit to Give"programs and activities throughout that week. Included are all
group exercise and cycling classes, all yoga and pilates classes,use of the indoor track,
workshops, screenings and special classes. Registration can be done on-line or at the Park
District.
All proceeds support the Elk Grove Parks Foundation's scholarship program which provides
funding for individuals who otherwise could not afford vital park district programs such as
preschool, before and after care, and swim lessons.
Trustee Prochno is a member of the Lioness Club. The Lioness Club, Lions Club and Leo Club
are all charitable social organizations that help to make the community better. Lioness Club
members enhance communities, acquire new skills, cultivate lasting friendships, meet challenges
head on and have a part in changing people's lives. Members pride themselves in helping
support those who are sight or sound impaired. Membership in the Elk Grove Village Lioness
Club is open to anyone who is interested in helping their community and having fun with new
and old friends. Monthly meetings are held on the second Monday of each month at 6:45 p.m. at
the Black Steer Restaurant, 1180 W. Devon Avenue.
Trustee Franke announced the thirteenth CERT class will be starting on April 19, 2013. Class
will be held Friday the 19th, Saturday the 20th and will finish up the following Saturday, April 27,
2013. Anyone interested in signing up for the class should contact Officer Carl Sabo.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the March 31, 2013 Accounts Payable
Warrant in the amount of$563,280.69.
MOVED: Trustee Petri SECONDED: Trustee Czamik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 9,2013 Accounts Payable
Warrant in the amount of$206,171.82.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
AYES: -Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
A. Sebert Landscaping Company, Bartlett, IL—Authorization to increase a landscape services
contract to restore Village parkways affected by Village utility repairs in the amount of$15,935
for a total contract amount of$59,725 from the Water/Sewer Fund.
B. Lechner& Sons, Mt. Prospect, IL—Authorization to renew a professional service contract
for uniform, linen, and floor mat rental services in the amount of$27,990.
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C. Lauterbach& Amen, LLP, Warrenville, IL—Authorization to renew a professional service
contract to perform the Village's annual audit of financial statements in a total contract amount
not to exceed $32,150.
D. Johnny Rockets Fireworks—Authorization to renew a professional services contract to
design and produce fireworks displays in a contract amount not to exceed $40,000.
E. SunGard Public Sector, Inc., Lake Mary FL—Authorization to award a professional service
contract for support and maintenance of our HTE,software applications and custom program
modifications for the period from May 1, 2013 through April 30, 2014 in an amount not to
exceed $44,944.
F. Brancato Landscaping, Inc. Elk Grove, IL—Authorization to award a landscape services
contract to the lowest responsive and responsible bidder for the 2013 Parkway Turf Restoration
in the amount of$133,000.
G. J. Congdon Sewer Service, Inc., Carol Stream, IL—Authorization to award a professional
services contract to the lowest responsive and responsible bidder for the Kent Avenue and Devon
Avenue Watermain Improvement project in the amount of$285,393.50 from the Water/Sewer
Fund.
H. Avalon Petroleum, Tinley Park, IL—Authorization to renew a gasoline and diesel fuel
delivery.contract for one year in the amount of$493,000.
I. Authorization of the following:
• To award a purchase contract through the State of Illinois CMS Joint Purchasing Contract
to the lowest determined bidder, Wright Automotive of Hillsboro, IL for the purchase of
7 Dodge Avenger inspector vehicles and 2 Ford Explorer vehicles to be paid from the FY
2013-14 budget at a total cost of$173,496 from the Capital Replacement Fund; and
• To award a purchase contract from the Suburban Purchasing Cooperative SPC Joint
Purchasing Contract to the lowest determined bidder, Currie Motors Ford of Frankfort,
IL, for the purchase of 2 Ford Interceptor Sport Utility Vehicles to be paid from the
FY 2013-14 budget at a total cost of$58,758 from the Capital Replacement Fund.
J. Special Events Management (SEM), Chicago, IL - Authorize a professional service
contract to manage and produce the 2013 Alexian Brothers Tour of Elk Grove bike race on
August 2, 3 and 4, 2013.
K. Authorization of the following:
• To award a professional service contract to Gallagher-Bassett for the administration of
the Village's Self-Insured Liability Plan in an amount not to exceed $44,561; and
• To approve the Liability Insurance Premiums for FY 2013-14, submitted by Arthur J.
Gallagher Risk Management Services, Inc. at a premium level as determined for the
following coverage:
Workers' Compensation $80,615
General Liability Package $124,320
Liability
Auto Damage
Building/Contents
EMT/Paramedic Liability
Public Officials
Police Professional
Brokerage Service Fee $90,846
Property $93,801
Federal Flood Coverage $17,000
Excess Liability (HELP) $76,000
Fiduciary Liability/Pensions $8,047
Underground Storage Tanks $7,821
Crime, Money & Security $4,926
Total $503,376
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L. Health Insurance - Authorize the Village Manager to execute contracts renewing the
Village's health insurance programs as of May 1, 2013:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and to
establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured
Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $950.55
Employee Plus One Dependent $1,996.23
.Employee Plus Two Dependents $2,171.92
Medicare Supplement Rates
One Person $556.63
Two Persons $1,113.26
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost
of$70.78 per participant, per month, $261,603 annually;
• To execute a Blue CrossBlue Shield High Deductible Plan to provide medical services
and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured
Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $762.21
Employee Plus One Dependent $1,600,67
Employee Plus Two Dependents $1,741.55
Medicare Supplement Rates
One Person $446.35
Two Persons $892.70
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$70.78 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical benefits at
the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $654.27
Employee Plus One Dependent $1,263.02
Employee Plus Two Dependents $1,939,36
Medicare Supplement Rates
One Person $527.85
Two Persons $1,055,70
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at the
following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $32.30
Employee Plus One Dependent $60.04
Employee Plus Two Dependents $90.37
• To establish the following Monthly Premium Rates for the Village's Self-Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
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• To renew an agreement with HealthSmart (formerly American Administrative Group)
to administer the Village's Self-Insured Dental Plan at a cost not to exceed $5.20 per
participant,per month, for Dental Claims at $19,219 annually;
• To renew a contract with Symetra Financial to provide Specific Stop Loss Re-Insurance
at a cost not to exceed $935,294;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of$4.65
per participant,per month, adding $1.25 for a debit card;
• To renew a contract with Gallagher Benefit Services, Inc., who receive 3% of the HMO
premium from Blue Cross/Blue Shield, $6 per employee, per month of the Blue
Cross/Blue Shield Illinois PPO Admin Fee and a graded percentage on premium
volume from Hartford. Limitation of Liability has changed from an unlimited amount
to the aggregate liability under this Agreement, if any, of either party to the other for
claimed losses or damages shall not exceed $20,000,000. This provision applies to the
fullest extent permitted by applicable law. Such change is still well above the market;
and
• To renew the COBRA Administration by HealthSmart at a cost of$1.75 per participant,
per month.
M. Authorization of the following items for Fiscal Year 2013-14:
• To authorize a 2%market adjustment to non-union step and specific rate plan positions;
• To authorize a 2%market adjustment to the merit pay plan positions;
• To continue the eligibility range for defined merit employees who are within 66% of
the pay range, funded at 2%;
• Adopt Ordinance No. 3335 entitled"AN ORDINANCE AMENDING THE HOURLY
RATE FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER, HEALTH CODE
ENFORCEMENT OFFICER, FIRE INSPECTOR, AND WATER METER READER;
TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND SUMMER
SEASONAL EMPLOYEE; AND SCHOOL CROSSING GUARDS OF THE
VILLAGE OF ELK GROVE VILLAGE"
Adopt Ordinance No. 3336 entitled"AN ORDINANCE AMENDING THE
POSITION.CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION
PLANS: AND SALARY RANGE FOR, MERIT PAY PLAN POSITIONS, STEP PAY
PLAN POSITIONS, AND SPECIFIC PAY PLAN POSITIONS OF THE VILLAGE
CODE OF THE VILLAGE OF ELK GROVE VILLAGE"
N. Prologis Park O'Hare Subdivision/Plat of Vacation -Authorization of the following:
• Adopt Resolution No. 18-13 entitled"A RESOLUTION OF APPROVAL OF PLAT
OF SUBDIVISION IDENTIFIED AS PROLOGIS PARK O'HARE SUBDIVISION
(2299 BUSSE ROAD)"
• Adopt Resolution No. 19-13 entitled"A RESOLUTION OF APPROVAL OF PLAT
OF VACATION (PROLOGIS PARK O'HARE SUBDIVISION)"
O. Class 6B—70 Gordon Street—Adopt Resolution No. 20-13 entitled"A RESOLUTION
DETERMINING THE APPROPRIATENESS FOR CLASS 6B PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 70 GORDON
STREET, ELK GROVE VILLAGE, ILLINOIS"
Mayor Johnson asked if any of the Trustees or staff had any questions or comments about the
Consent Agenda. There were none. The Mayor asked if anyone in the audience wished to
address the Village Board regarding the Consent Agenda. No response.
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Motion to approve Consent Agenda items "A through O."
MOVED: Trustee Czarnik SECONDED: Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA—None
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI—Trustee Petri
commented that he was anxious for the Street Program to start.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER—No
Report
10. PERSONNEL COMMITTEE - CHAIRMAN FRANKE—No Report
11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FEICHTER—On Saturday,
June 22, 2013 the Village will be hosting a document destruction event and electronic recycling
event at Fire Station 8 on Oakton Street between the hours of 9:00 a.m. and noon.
12. INFORMATION COMMITTEE - TRUSTEE PROCHNO—No Report
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - TRUSTEES
LISSNER/PETRI—No Report
14. YOUTH COMMITTEE - TRUSTEE FRANKE - The Youth Committee will be awarding
three $1,000 scholarships. One will be awarded by the Parks Foundation and two will be
awarded by the Village. Applications are available at the high schools, Village Hall, Pavilion
and Park District Office. Applicants must be a resident of Elk Grove Village and attending
College or Trade School in the fall. Applications are due May 3, 2013. The recipients will be
announced on May 28, 2013.
Mayor Johnson encouraged everyone to apply. The Rotary Club offered a$500 scholarship for
Junior College attendance and no one applied for it.
15. PARADE COMMITTEE•-TRUSTEE CZARNIK-The annual Hometown Parade is
going to be on Saturday, June 15, 2013. The parade theme is "Sports on the Boulevard." Parade
applications were mailed and responses are being received. The 2013 parade Grand Marshal is
Don Kerstin. Don supports many charitable efforts with his time, talent and good works.
Sponsors for this Year's parade are Grove Memorial Chapel, Chicago Offset Printing, Elk Grove
Chamber of Commerce, Jerry Castle & Son Hi-Lift Inc., and A&H Plumbing.
The next meeting of the Parade Committee is the first Monday in May at 5:30 p.m.
16. PLAN COMMISSION- VILLAGE MANAGER—No Report
17. ZONING BOARD OF APPEALS -VILLAGE MANAGER—No Report
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER—No Report
b. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE -TRUSTEE
CZARNIK—The Community Spirit award winner for April is Tom Akouris. Tom announces
the television program "In The Grove" on EGTV Channel 6. Tom will be featured on"In The
Grove" during the month of April.
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Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are
available at Village Hall, the Library, the Pavilion, Jarosch Bakery and on-line at
www.elkerove.org.
There is a Blood Drive scheduled for Saturday, April 20, 2013 from 8:00 a.m. to 12:30 p.m. in
Rooms A, B & C of the Zettek Municipal Complex. Call 877-543-3758 to schedule an
appointment or register on line at www.lifesource.org. Walk-ins are always welcome.
e. LIQUOR COMMISSION -MAYOR JOHNSON—There will be two liquor hearings
before the next Village Board meeting on April 23, 2013 at 4:00 p.m.
d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON—The next special event is the
Memorial Day Ceremony on May 27, 2013 at 10:45 a.m. at the Park District Pavilion.
e. TOUR OF ELK GROVE UPDATE—MAYOR JOHNSON—The 2013 Tour of Elk Grove
will be taking place August 2,3 and 4.
19. REPORT FROM THE VILLAGE CLERK—Today is Election Day. If you haven'olling
locations are open for another hour.
20. UNFINISHED BUSINESS
Village Board -None
Village Attorney-None
21. REPORT FROM THE VILLAGE MANAGER No report
22. NEW BUSINESS -None
AUDIENCE— 5:57 p.m. —No response
Mayor Johnson made note that a representative from State Representative Marty Moylan's office
was in the audience.
23. ADJOURNMENT
Motion to adjourn the meeting at 5:58 p.m.
MOVED: Trustee Czamik SECONDED: Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Judith M. Keegan
Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
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