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HomeMy WebLinkAboutAGENDA - 05/14/2013 - VILLAGE BOARD AGENDA v�GROV E w F A � 9 c� �PrIONAL LO. AGENDA REGULAR VILLAGE BOARD MEETING May 14, 2013 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Patricia Baik, Christus Victor Lutheran Church) 3. APPROVAL OF MINUTES OF April 23, 2013 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: April 30, 2013 $S 12,114.45 May 14, 2013 $572,050.53 6. CONSENT AGENDA a. Consideration of a request (attached) from the Elk Grove Park District in the amount of $73,480 to waive building and engineering permit fees for the renovation of the Pavilion Aquatic Center. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request (attached) from the Atexian Brothers Medical Center Rehabilitation Center located at 935 Beisner Road to waive building permit fees for the remodeling of patient rooms in the amount of$5,327. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) Page 1 of 7 c. Consideration of a request (attached) from the Alezian Brothers Medical Center located at 800 Biesterfield Road to waive building permit fees for the roof replacement at the surgery/recovery unit in the amount of$4,766. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) d. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-11), Easements, to permit the construction of shed which will encroach one foot (F)into the three-foot (3') public utility easement and the side property line at 56 Woodcrest Lane. (The property owner is seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor, and ComEd have written letters (attached) granting permission to encroach upon the easement. (The Community Development Department has field checked this location for Village- owned utilities in the easement. There are no Village utilities in the easement. (A report from the Director of Community Development, recommending approval, is attached.) e. Consideration to award a service contract with Kale Uniforms, Inc. of Chicago, IL for the purchase of Police Officer uniforms in an amount not to exceed $45,000. (The representative from Kale Uniforms has agreed to extend our current contract with no price increase. (Kale Uniforms is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by Fechheimer Uniforms, the parent company of Kale. (Kale is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead time on deliveries. (Adequate funds have been budgeted in the FY 2013-14 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) f Consideration to award a professional services contract with Civiltech Engineering of Itasca, IL for design engineering on various drainage improvements throughout the Business Park in the amount of$583,416 from the Water& Sewer Fund. (On June 19, 2012, the Village Board approved a contract with Civiltech Engineering and WBK Engineering for the implementation of the initial drainage study phase that established base design criteria and performed hydraulic modeling for the improvement of the storm water ditch and culvert system. (A proposal for professional design engineering services was solicited from Civiltech Engineering, Inc. of Itasca, IL and WBK Engineering of St. Charles, IL to develop contract plans, specifications, and complete permitting tasks for various improvements to the existing storm water ditches and culvert drainage systems. Page 2 of 7 (Adequate funds are available in the Water & Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) g. Consideration to award a professional services contract to Johnny Rockets Fireworks Display Corporation of. Chicago, IL to design and produce fireworks displays in an amount not to exceed $40,000. (This renewal is year two of a five-year contract with Johnny Rockets. (The contract locks in rates at $40,000 through 2016. (The Village administers three fireworks displays each year including a display at RotaryFest (the Saturday before Father's Day), Fourth of July, Thursday and Friday displays as part of the Tour of Elk Grove Block Parties, and a display at the Tree Lighting Ceremony (Friday after Thanksgiving). (The company's performance over the past twelve years has been satisfactory. (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4th display.) h. Consideration to adopt Ordinance No. 3337 (attached) designating the representative to the Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Elk Grove Village. (This Ordinance designates and appoints Craig B. Johnson as its Director on the Board of Directors of the Agency and Samuel L. Lissner as an Alternate Director for a two-year term expiring April 30, 2015.) i. Consideration to adopt Ordinance No. 3338 (attached) granting a Special Use Permit to Elk Grove Bank & Trust to permit a financial institution in a B-3 Zoning District and a financial drive-thru facility (ATM) in a B-2 Zoning District on property located at 100-180 Biesterfield Road. (This item was previously discussed at the April 23, 2013 Village Board meeting and currently appears as Unfinished Business under the Village Attorney) J. Consideration to adopt Resolution No. 22-13 (attached) approving a Plat of Easement for public watermain along the northeast property line of 2475 Touhy Avenue (formerly 2727 E. Higgins Road.) (In conjunction with the construction of the new building at 2475 Touhy (previously the Continental Can building at 2727 Higgins), a new public watermain is being constructed along the northeast property line. (The existing watermain is being relocated due to new retaining walls that will be erected within the easement for site grading and drainage purposes. (The Village Board previously approved a variation allowing the retaining wall construction within the public utility easement. (A report from the Director of Community Development, recommending approval, is attached.) Page 3 of 7 k. Consideration to approve Resolution No. 23-13 accepting the results of the canvass conducted by the Canvassing Board of the Cook County Clerk's office of the votes of the Consolidated Election and proclaiming the results for Village Officials held on Tuesday, April 9, 2013. (A Consolidated Election was held in Elk Grove Village on April 9, 2013. (The Cook County Clerk canvassed the results of the Election and as required by Statute Resolution No. 23-13 accepts the results of the votes canvassed by the Canvassing Board of the Cook County Clerk's office.) 1. Consideration to adopt Resolution No. 24-13 (attached) designating a Director and Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove Village. (This Resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference; and James P. Petri, Raymond R. Rummel, Matthew J. Roan, and Joseph T. Carey as Alternate Directors to the Northwest Municipal Conference.) in. Consideration to adopt Resolution No. 25-13 (attached) approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County, a]Municipal Joint Action Agency (SWANCC). (This Resolution designates Craig B. Johnson as the Director on the Board of Directors of the Agency; and appoints James P. Petri and Raymond R. Rummel as Alternate Directors, for a two-year term expiring April 30, 2015 or until his or her successor is appointed.) n. Consideration to adopt Resolution No. 26-13 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 61 Garlisch Drive. (The Law Firm of Morrisroe & Associates, Ltd., is requesting a Cook County Class 6B for property at 61 Garlisch Drive . (Morrisroe & Associates is making this request on behalf of their client, 520 Machinery Sales, LLC and JED Enterprises, LLC (Applicant). (The Applicant has been located in Elk Grove Village since 2009 employing twenty-five people. The Applicant is a reseller of new and used industrial equipment. (Due to expansion the Applicant has outgrown its current facility at 1683 Elmhurst Road. The Applicant intends on purchasing 61 Garlisch Drive and relocating its entire operation to the new building. (The Applicant intends on spending approximately $75,000 to refurbish the building in addition to the cost to purchase it. (Upon occupancy of the new building, the Applicant will hire two new employees with more hires planned. The building is approximately 12,000 square feet. (The Applicant is applying for a 6B based on occupation of an abandoned building for less than twenty-four (24) months continuous vacancy with a purchase for value, significant rehabilitation, and special circumstances. Page 4 of 7 (A report from the Director of Business Development and Marketing, recommending approval, is attached.) o. Consideration of a request (attached) from the Elk Grove Park District to waive to (2) Class A Liquor Licenses in the amount of$5,800. (The Park District is seeking a fee waiver for two (2) Class A Liquor Licenses for the Fox Run Golf Links (1) and Garden Terrace Banquets (1) in the amount of $5,800. (It has been past practice of the Village Board to Grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) 7. REGULAR AGENDA a. Consideration to approve a sign permit for two signs at Orange Leaf Frozen Yogurt located at 916 Elk Grove Town Center. (Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (Orange Leaf submitted a sign with orange and green text on a red raceway mounted above a sign with white text on an orange background. The signs will be located on the north and south side of the building. (The sign will total 35 square feet in area, which does meet the allowable area permitted by the Village's sign regulations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration to approve a temporary sign permit at Crazy Buffet located at 944 Elk Grove Town Center. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (Crazy Buffet submitted a temporary sign with white and red text on a white vinyl banner which will be located on the east side of the building to promote their discounted lunch and dinner buffets. (The temporary sign will be in place for a period of thirty days. (The sign meets the allowable criteria permitted by the Village's sign regulations. (A report from the Director of Community Development, recommending approval, is attached.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities Page 5 of 7 c. Kathleen Way Storm Sewer Improvements d. 2013 Street/MFT Program 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10.PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czamik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. TOUR OF ELK GROVE UPDATE - Mayor Johnson 21. PLAN COMMISSION - Village Manager Rummel a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 11-28-2012) Page 6 of 7 b. PC Docket 13-2 - Public Hearing to consider a petition for Special Use to permit the operation of an automotive repair shop in an I-1 Industrial District on the property located at 220 Seegers Avenue. (PH 5-8-2013) 22. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 13-1 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for detached accessory structures in business zoning districts. 23. REPORT FROM VILLAGE MANAGER 24. REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a Special Use permitting a financial institution in a B-3 zoning district and a financial drive-thru facility (ATM) in a B-2 zoning district on the property located at 100-180 Biesterfield Road. 26. NEW BUSINESS 27. PUBLIC COMMENT 28. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 r Sf 2` f+ OrIONAt C0 ADDENDUM TO VILLAGE BOARD MEETING May 14,2013 7:00 PM 6. CONSENT AGENDA p. Consideration to waive the formal bidding process and award a construction contract to R. Jones Trucking and Grading, Inc. of Elk Grove Village, IL for the hauling and disposing of mixed excavation materials in the amount of$37,050 from the Water& Sewer Fund. (The Village solicited quotes to haul and dispose of mixed soils resulting from numerous utility repairs and routine Public Works operations. (Three proposals were received and evaluated and the lowest responsive contractor was selected. (The contractor is unable to comply with the bid qualifications due to weather and disposal site constraints. (The frequent water utility work being conducted has resulted in a critical need for responsive removal of mixed excavation materials. (R. Jones Trucking and Grading, Inc. has offered to provide this service in the amount of $37,050. (A report from the Director of Public Works, recommending approval, is attached.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1