HomeMy WebLinkAboutVILLAGE BOARD - 04/23/2013 - VILLAGE BOARD MINUTES 4GROYE.VjLLq
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MINUTES
REGULAR VILLAGE BOARD MEETING
April 23, 2013
7:00 PM
1. CALL TO ORDER
Roll Call
Present: Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner,
James P. Petri, Christine K. Prochno
A Quorum was present.
Also present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker and Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
3.APPROVAL OF MINUTES OF April 9, 2013
Motion to approve the minutes of the Regular Village Board Meeting held on April 9,
2013 as submitted and dispense with the reading.
Moved By Trustee Petri Seconded By Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4: MAYOR&BOARD OF TRUSTEES' REPORT- On April 11, 2013 Mayor Johnson
attended the 100th Birthday celebration of Estelle Douglas at Alexian Village.
On April 22, 2013 Mayor Johnson attended the Elk Grove Township Board meeting. It was
the last Board meeting of Township Supervisor Nanci Vanderweel. Nanci is retiring in the
near future. Mayor Johnson presented her with a Proclamation in honor of her retirement
and her thirty-seven years of commitment to the Community.
Mayor Johnson reported the Village was awarded a Certificate of Achievement for
Excellence in Financial Reporting from the Government Finance Officers Association
(GFOA). This is the 291h consecutive year the Village has received this prestigious award
which is considered to be the highest form of recognition in governmental accounting.
Mayor Johnson congratulated Finance Director Christine Tromp.
Mayor Johnson referenced an article in the Chicago Tribune by Jon Hilkevitch about O'Hare
runways and noise that towns are suddenly getting. This is something Elk Grove has
always been aware of and warned about. The good news is that the noise impact on Elk
Grove Village has shrunk dramatically. The Mayor and Board were more concerned about
the expressway coming through Elk Grove Village.
Mayor Johnson commended Village employees for doing a great job with the recent
flooding. The Public Works Department provided residents with sand piles and all the
necessary tools for filling sand bags. The flooding subsided very quickly. The Village is
working very diligently with the Cook County Forest Preserve District to get the Busse Dam
operational. In this instance there probably would have still been some flooding but not as
bad. Devon Avenue would probably have remained open. The goal is for construction on
the Dam to begin in the summer of 2014.
In light of the recent events which occurred in Boston, Mayor Johnson reassured residents
that the best security has always been provided at Village events and will continue to be
provided at all Village events.
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Police Commendations - Police Chief Schmidt joined Mayor Johnson at the podium. Chief
Schmidt presented Elk Grove Village Police Department Life Saving Awards to Officer John
Bazukas and Officer Anthony Mazzuca. Officer Bazukas was first to respond and perform
CPR on a person suffering from a heart attack which stabilized the individual for transport
to a medical facility. Officer Mazzuca pulled an individual from a burning vehicle. A Life
Saving Award is also going to be presented to resident Steven W. Pizza. Mr. Pizza was
unable to attend the Village Board meeting. Mr. Pizza assisted Officer Mazzuca with pulling
the individual from the burning vehicle.
Trustee Franke thanked the CERT volunteers for their help with the flooding. Around
thirty-seven volunteers came out and helped to direct traffic and sandbag. The volunteers
are a big help and are truly appreciated.
Trustee Prochno announced the Senior Center is conducting their semi-annual Rummage
Sale this Friday and Saturday,April 26 and 27 from 9:00 a.m. to 3:00 p.m.
Trustee Prochno stated a resident commented to her that they were very impressed with
the Public Works Department during the recent flooding situation. Days before the storm
hit,the Public Works crews were cleaning out the sewer grates so that the storm water
could flow freely.
Trustee Prochno announced the annual Memorial Day Observation will be taking place on
Monday, May 27, 2013 at 10:45 a.m. outside at the Park District Pavilion.
Mayor Johnson wished Trustee Prochno a Happy Birthday.
Trustee Feichter announced the student recognition program will be taking place at the
next Village Board meeting. The students have done wonderful things to make our
community better. Everyone is invited to attend.
Trustee Feichter announced the second annual "Ride with the Mayor'will be taking place
on June 8, 2013. It will start at noon with a tour of the Folks with Spokes exhibit at the
Historical Society Museum and a safety check of everyone's bikes. The ride with the Mayor
will take place from 1:00 p.m. to 2:00 p.m. The Village's State Representative, Senator and
Congresswoman have all been invited to participate. After the ride there will be a band
playing and refreshments will be provided.
Trustee Lissner stated he would be representing the Village tomorrow morning at a
Community Leadership breakfast hosted by the Northwest Suburban Council of the Boy
Scouts of America.
Trustee Czarnik stated there are four$1,000 scholarships being offered from the Frank J.
Czarnik Memorial Scholarship Fund. Applications are available at Elk Grove High School,
Conant High School, the Park District Office and the Pavilion. The scholarships are
available for Elk Grove Village residents graduating from high school this year and going on
to college. Applications are due May 10, 2013.
Trustee Petri stated he and Village Manager Ray Rummel recently attended the Northwest
Municipal Conference and the Solid Waste Agency meetings. They were very interesting
meetings. There were eleven Mayors there for their last time. They either decided not to
run for re-election or were defeated.
Trustee Petri noted that the work done this past fall at Circle Bay prevented homes from
being flooded during the recent storm. Mayor Johnson added that work done on
Shadywood Lane also prevented flooding. Over 2.5 million dollars has been devoted to the
residential enhancement program.
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S.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the April 23, 2013 Accounts Payable Warrant in the amount of
$718,880.49
Moved By James Petri Seconded By Nancy Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization to concur with prior authorization to allow At The Post located at 554-B
East Devon Avenue to host a temporary one-day outdoor Kentucky Derby event from
10:00 a.m. to 10:00 p.m. on Saturday, May 4, 2013.
b. Authorization to renew a purchase contract with Beverly Materials, LLC of Hoffman
Estates, IL to furnish and deliver gravel and sand and in the amount of$26,717.00, of
which $26,008.00 is from the Water/Sewer Fund and$709.00 is from the General
Fund.
c. Authorization of a request to renew an HVAC maintenance service contract with
Dynamic Heating& Piping Company of Crestwood, IL in the amount of$67,880.00.
d. Authorization to award a construction contract to Superior Road Striping, Inc..of
Melrose Park, IL for thermoplastic pavement markings along Lively Boulevard from
Higgins Road to Devon Avenue in the amount of$43,134.
e. Authorization to increase an existing professional services contract with Crystal
Maintenance Services Corporation of Mount Prospect, IL for additional cleaning
services at the Municipal Complex in the amount of$7,271.00, for a total contract
amount of$42,594.00.
f. Authorization to award a contract off the State of Illinois purchasing contract to
Hewlett-Packard Corporation of Omaha, NE for the purchase of personal computers
for the Police Department in an amount not to exceed $52,376.00.
g. Authorization to award a purchase contract off of the State of Illinois purchasing
contract to CDS Office Technologies of Addison, IL for the purchase of 26 Panasonic
Toughbook CF-31,ruggedized laptops and associated docking stations for the Police
Department in the amount of$143,234 from the Asset Seizure Fund.
h. Authorization to award a professional services contract to Peters &Associates of Oak
Brook Terrace, IL for advanced technical support of the Village's computer networks
for the period of May 1, 2013 through April 30, 2014 in an amount not to exceed
$60,480.
i. Authorization to award a service contract to Temple Display, LTD of Oswego, IL to
renew the Holiday Lighting and Decoration Services contract in the amount
of $52,556.00.
j. Authorization to reject bids for a High Pressure Breathing Air Compressor and Fill
Station.
k. Authorization of a request to renew the maintenance contract with Lyons &Pinner
Electric Company, Inc. of La Grange, IL for the Residential Streetlight Maintenance
Contract in the amount of$61,760.80 from the FY 2014 General Fund.
1. Authorization of the following:
• To increase the FY 2013 maintenance contract with Lyons &Pinner Electric
Company, Inc. of La Grange, IL for the Arterial &Business Park Lighting
Maintenance Contract in the amount of$17,340.00 for a total contract amount
of$123,364.40 from the FY 2013 ICRC Fund; and
• To renew a construction contract to Lyons &Pinner Electric Company, Inc. of
La Grange, IL for the Arterial &Business Park Lighting Maintenance contract in
the amount of$114,549.20 from the FY 2014 ICRC Fund.
Page 3 of 7
m. Adopt Resolution No. 21-13 entitled "A RESOLUTION ADOPTING THE FISCAL YEAR
2013/14 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, COUNTIES OF COOK
AND DUPAGE, ILLINOIS."
General Fund $47,179,206
Emergency Management Fund $121,861
Motor Fuel Tax Fund $1,111,000
Recycling/Municipal Waste Fund $1,245,884
Asset Seizure Fund $175,929
Industrial/Commercial Revitalization Fund $5,070,856
Foreign Fire Insurance Fund $334,780
Cable Television Fund. $416,285
Capital Projects Fund $1,147,340
Grove Mall Redevelopment- TIF $767,000
Devon/Rohlwing Redevelopment-TIF $689,180
Residential Enhancement Fund $92,750
Capital Projects Debt Fund $6,290,792
Water&Sewer Fund $17,075,027
Capital Replacement Fund $931,602
Firefighters Pension Fund $5,284,200
Police Pension Fund $4,284,000
Total $92,217,692
Mayor Johnson asked if any of the Trustees or staff had any questions or comments
about the Consent Agenda. There were none. The Mayor asked if anyone in the
audience wished to address the Village Board regarding the Consent Agenda. No
response.
Motion to approve Consent Agenda items"A through M."
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA
a. Authorization of a request for the following sign variations for monument signs by
Prologis identifying the Elk Grove Business Park at the intersections of Devon
Avenue/Lively Boulevard, Mark Street/Katherine Way, and Lively
Boulevard/Thorndale Avenue.
Item Proposed Permitted by Variation
Ordinance
Monument Sign 30 feet wide 10 feet wide 20 feet
(Devon/Lively)
Monument Sign 20 feet wide 10 feet wide 10 feet
Mark Katherine
Monument Sign 15 feet wide 10 feet wide 5 feet wide
(Lively Thorndale 8 foot height 6 foot high 2 feet high
Motion to approve sign variations for monument signs identifying the Elk
Grove Business Park at the intersections of Devon Avenue/Lively Boulevard,
Mark Street/Katherine Way, and Lively Boulevard/Thorndale Avenue.
Mayor Johnson asked if any of the Trustees had any questions or comments.
Trustee Petri stated that he objects to the variation based on the size of the signs and
the fact that they do not advertise a company and they are advertising in Elk Grove
Village that it is the Prologis Business Park,which is not true. Trustee Petri stated
they are nice looking signs but that he does not agree with them and will be voting
no.
Page 4 of 7
Moved by Trustee Franke Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Prochno, Czarnik Feichter
NAYS: Trustee Petri
MOTION CARRIED
8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri - The Street Program will begin
once the weather cooperates.
Mayor Johnson thanked Commissioner Tim Schneider for obtaining permission from the
County for the Village to move barricades on Arlington Heights Road to open it up to four
lanes during the recent flooding. The Mayor advised that Arlington Heights Road is going
to be worked on for several months and reminded everyone that cell phones cannot be
used in construction zones.
Work will begin on Biesterfield Road on May 1, 2013. Expect delays on both roads. Mayor
Johnson asked that everyone be patient and take their time. In addition,we should know
by the next Board meeting whether the State will be working on Higgins Road and Busse
Road this year.
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report
10. PERSONNEL COMMITTEE - Trustee Franke- No Report
11. RECYCLING&WASTE COMMITTEE - Trustee Feichter- On Saturday,June 22, 2013
the Village will be hosting a document destruction event and electronic recycling event at
Fire Station 8 on Oakton Street between the hours of 9:00 a.m. and noon.
12. INFORMATION COMMITTEE -Trustee Prochno - The Information Committee met on
Friday,April 19, 2013 to review the Village's updated Information Technology Plan. The
updated plan presents several new IT initiatives and projects. The plan was developed
with the goal of setting organizational priorities and bringing focus to any challenges and
changes that should be considered as the Village moves forward.
Within the plan the most emphasis was put on the replacement of the Village's twenty year
old mainframe computer Enterprise Resource Planning (ERP) system. The ERP handles the
Village's entire financial system. The anticipated replacement schedule of the ERP is 3 to 5
years.
Other items discussed was the standardization of addresses within all the Village
databases, a review of the Village's on-line permitting system, additional training for the
firehouse software program,the replacement of the Police Department administration
software, implementation of infrastructure management software within Public Works,
automated time tracking and scheduling for payroll and additional computer training for
Village staff.
It was the consensus of the Information Committee to have staff move forward with the
implementation of the IT Plan as submitted.
Trustee Prochno thanked Trustee Franke and Trustee Lissner for serving on the
Committee. Trustee Prochno asked if anyone had any questions or concerns about the
Plan. There were none. Trustee Prochno thanked Matt Roan for putting all the information
together.
It was the consensus of the whole Village Board to move forward with the Plan.
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri- No Report
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees
Lissner/Petri - No Report
15.YOUTH COMMITTEE -Trustee Franke- Scholarship applications are due Friday, May
3, 2013. The Village will be awarding two $1000 scholarships and the Parks Foundation
will be awarding one $1000 scholarship. Recipients of the scholarships will be announced
May 28, 2013.
Page 5 of 7
16. PARADE COMMITTEE- Trustee Czarnik- The annual Hometown Parade is going to be
on Saturday, June 15, 2013. The parade theme is"Sports on the Boulevard."' Parade
applications were mailed and responses are being received. The Navy Band will be
participating this year. Mayor Johnson asked if he and the Trustees can be in front of the
Navy Band so that they can see them perform. Trustee Czarnik stated she will check the
line-up.
Sponsors for this Year's parade are Grove Memorial Chapel, Chicago Offset Printing, Elk
Grove Chamber of Commerce,Jerry Castle&Son Hi-Lift Inc., and A&H Plumbing.
The Grand Marshal is Don Iterstin. Mr. Kerstin has done a lot of volunteering and charity
work within the Village.
The next meeting of the Parade Committee is Monday May 6, 2013 at 5:30 p.m.
17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE -Trustee Czarnik-The
Community Spirit award winner for April is Tom Akouris. Tom announces the television
program "In The Grove' on EGTV Channel 6. Tom will be featured on "In The Grove" during
the month of April.
Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms
are available at Village Hall,the Library,the Pavilion,Jarosch Bakery and on-line at
www.elkgrove.org.
Trustee Czarnik thanked everyone who participated in the Blood Drive which was held last
Saturday.
18. LIQUOR COMMISSION - Mayor Johnson -A Public Hearing was held earlier this
evening for two establishments caught selling to minors.
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the
Memorial Day Observation. Following that is Rotaryfest, 4th of July fireworks,Summer
Concert Series and the Alexian Brothers Tour of Elk Grove.
20.TOUR OF ELK GROVE UPDATE- Mayor Johnson - No Report
21. PLAN COMMISSION -Village Manager Rummel
b. PC Docket 13-1 Public Hearing to consider a petition for Special Use to permit a
financial institution in a B-3 zoning district and a financial drive-thru facility,(ATM)
in a B-2 zoning district on the property located at 100-180 Biesterfield Road.
Elk Grove Village Bank&Trust wishes to occupy the retail space located next door to
the Starbucks. In order to occupy the space, they require a Special Use Permit on the
recommendation of the Plan Commission. In addition,they would like to install a
drive-up ATM machine in the existing parking lot which also requires a Special Use
Permit on the recommendation of the Plan Commission. The Plan Commission
conducted a Public Hearing on April 17, 2013 and recommended by a vote of 6 to 3 to
the Village Board to authorize the Bank to occupy that space. The Plan Commission
also recommended by a vote of 6 to 3 to recommend that the drive-up ATM be
allowed in the parking lot with the recommendation that the drive aisle be shifted to
avoid traffic conflicts with the Starbucks drive-thru and if the Bank was ever to cease
operations and render the ATM not usable,that the property be restored to its
current condition.
Mayor Johnson asked if any of the Trustees had any questions or concerns. There
were none
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Lissner Seconded by Trustee Czarnik
VOICE VOTE - Unanimous Approval
MOTION CARRIED
Page 6 of 7
Mayor Johnson advised the Petitioner they do not need to attend the next Village
Board meeting and they could begin work once they obtain the necessary permits
from Community Development.
22. ZONING BOARD OF APPEALS - No Report
23. REPORT FROM VILLAGE MANAGER-No Report
24. REPORT FROM VILLAGE CLERK- No Report
25. UNFINISHED BUSINESS- None
26. NEW BUSINESS - None
27. PUBLIC COMMENT - 8:19 p.m. - Resident Joe Sparacino addressed the Mayor and
Board regarding concerns he has about the quality of a fence which was installed by his
townhome association. Mayor Johnson advised Mr. Sparacino that the fence contractor
gave the association a ten year warranty. Mr. Sparacino requested that the Village provide
him with a copy of the warranty. Mayor Johnson advised Mr. Sparacino that staff would try
to obtain a copy of the warranty and would provide him with a copy. Mayor Johnson asked
Mr. Sparacino if he would let the matter go once he gets a copy of the warranty. Mr.
Sparacino advised that he would.
28.ADJOURNMENT - Motion to adjourn the meeting at 8:25 p.m.
Moved by Trustee Prochno Seconded by Trustee Franke
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
Judith M. Keegan,Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
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