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HomeMy WebLinkAboutAGENDA - 06/18/2013 - VILLAGE BOARD �v�GROV E VILL9ccn CfPTlOAALCO� AGENDA REGULAR VILLAGE BOARD MEETING June 18, 2013 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Jay Catanus, Northwest Filipino Baptist Church) 3.APPROVAL OF MINUTES OF May 28, 2013 4. MAYOR&BOARD OF TRUSTEES' REPORT S.ACCOUNTS PAYABLE WARRANT: May 31, 2013 $145,054.89 June 18, 2013 $691,437.53 6. CONSENT AGENDA a. Consideration of a request (attached) from Queen of the Rosary Parish at 750 Elk Grove Blvd. to waive building and engineering permit fees for parking lot patching in the amount of$237.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) b. Consideration of a request from Township High School District 214 to waive the permit fees for vending machines at Elk Grove High School, located 500 W. Elk Grove Boulevard, in the amount of$450.00. (District 214 is seeking a waiver of license fees ($50) for nine (9) vending machines for a total waiver of$450. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) Page 1 of 7 c. Consideration of a request from the Elk Grove Rotary Club to waive the temporary Class A Liquor License fee for the Alexian Brothers Tour of Elk Grove on August 2 through August 4, 2013 in the amount of$2,900.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) d. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal Year 2014 in the amount of$317.12. (The Chicago Metropolitan Agency for Planning(CMAP) provides a regional approach towards the development of strategies pertaining to the growth in transportation, housing, economic development, and natural resources. (CMAP receives the majority of its funding through Federal sources which require a local match. (Adequate funds are budgeted in the General Fund.) e. Consideration to authorize payment in the amount of$16,895.00 for FY 2013-14 membership dues to the Northwest Municipal Conference (NWMC). (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of$0.510. The dues amount reflects an increase over the previous year's rate.) f. Consideration of a request from the Woodfield Chicago Northwest Convention Bureau for payment of dues for FY 2013-14 in the amount of$85,907.00. (The annual dues rate is based on 10% of the 4% hotel/motel taxes collected. (The Village collected $1,288,608 in hotel/motel tax revenues in FY 12-13, an increase of $119,445 or 10.2% from the prior year and the highest level in the last five years. (Compared to last year,this year's distribution to the Woodfield Chicago Northwest Convention Bureau increase by $7,963. (A report from the Director of Finance, recommending approval, is attached.) g. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-11), Easements, to permit the construction of a trash enclosure which will encroach seventeen feet (I T) into the twenty-five foot(25') public utility easement along Biesterfield Road at 10 Biesterfield Road. (The property owners are seeking a variation to construct a brick trash enclosure within a public utility easement. Comcast, AT&T, Nicer and ComEd have written letters granting permission to encroach upon the easement. (The Community Development staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the Page 2 of 7 future. (All required zoning variations relative to the location of the trash enclosure were approved at the May 28, 2013 Village Board meeting and the subsequent ordinance is included on the consent agenda for the June 18, 2013 Village Board meeting. (A report from the Director of Community Development, recommending approval, is attached.) h. Consideration to award a professional services contract with Wills Burke Kelsey Associates of St. Charles, IL for design.engineering and permitting for the replacement of the University Avenue Culvert in the amount of$28,750.00 from the Water& Sewer Fund. (A proposal was solicited from Wills Burke Kelsey Associates of St. Charles for design engineering and permitting services to develop plans, specifications and permit applications for the replacement of the deteriorating corrugated metal pipe culvert crossing at University Avenue. (Wills Burke Kelsey Associates has successfully completed design and field survey tasks for Village drainage improvements along with currently being part of the team working on the 2013 Business Park Drainage Improvements program. (Adequate funds are available in the Water & Sewer Fund. (A report from the Director of Public Works, recommending approval, is attached.) i. Consideration to award a professional services contract to Wills Burke Kelsey Associates, Ltd. of St. Charles, IL for final engineering services for final design, preparation of final construction plans and construction specifications, and securing all required permit approvals for the Busse Woods Dam Modification Project, in an amount not to exceed $189,600.00 from the Capital Projects Fund. (A previous contract with Wills Burke Kelsey Associates, Ltd. for Phase II Engineering Services is nearing completion, which included preparation of preliminary construction plans and specifications. (The contract(attached) with Wills Burke Kelsey Associates, Ltd. includes final engineering design, final construction plans and construction specifications and all necessary permit approvals. (Adequate funds are budgeted in the Capital Projects Fund. (A report from the Director of Community Development, recommending approval, is attached.) j. Consideration of a request to approve a contract with White Way Sign and Maintenance Company of Mount Prospect, IL in the amount of$45,140.00. (The request is to approve a contract with the White Way Sign and Maintenance Company of to upgrade and retrofit the Village's two electronic Community Events Signs. (The upgrade will install new 20mm amber LED modules that will be controlled by our existing software. (The LED modules are more than fifteen times as efficient as our existing incandescent bulbs. Page 3 of 7 (A report from the Deputy Director of Information Technology,recommending approval, is attached.) k. Consideration to adopt Ordinance No. 3342 (attached) granting a variation of Section 3- 7:1)(2) of the Zoning Ordinance as it pertains to permitted locations for detached accessory structures in Business,Zoning Districts on property located at 10 Biesterfield Road. (This item was previously discussed at the May 28, 2013 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 1. Consideration to adopt Ordinance No. 3343 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the Number of Class "AA" Liquor Licenses. (This Ordinance decreases Class "AA" Liquor Licenses from three(3) to two (2). (This decrease in Liquor Licenses is based on the current number of licensed establishments in the Village.) in. Consideration to adopt Resolution No. 29-13 (attached) ascertaining the Prevailing Rate of Wages for Workmen on Public Works Projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of public works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage Counties.) n. Consideration to adopt Resolution No. 30-13 determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 150 Bond Street. (The Law Offices of Sarnoff and Baccash is requesting a Cook County Class 6B property . tax exemption for property located at 150 Bond Street on behalf of Harkiran LLC. (The Applicant plans on purchasing the building and leasing it to a related entity, Everest Traders, for the purpose of warehousing and distribution of products for restaurants and grocery stores. (Everest Traders currently rents space in Des Plaines and Chicago and plans to move its entire operation to the subject property creating six new jobs. (The 11,500 square foot building that has been vacant since March of 2010. (The Applicant has allotted approximately $200,000 for improvements to the building's dock and interior. (The Applicant is applying for the 613 based on occupation of an abandoned building for more than twenty-four (24)months continuous vacancy with a purchase for value. (A report from the Director of Business Development&Marketing, recommending approval, is attached.) Page 4 of 7 o. Consideration to adopt Resolution No. 31-13 (attached) authorizing Release/Retention of Executive Session minutes of the Village of Elk Grove Village from July 2009 through December 2010. (As required.by the Illinois Open Meetings Act, the Village has kept written minutes of all Executive Sessions. (This resolution allows the release of minutes from July 2009 through December 2010. (A report from the Village Clerk, recommending approval, is attached.) p. Consideration to adopt Resolution No. 32-13 (attached) authorizing the destruction of audio recordings of closed meeting sessions (2009/2010). (As required by the Illinois Open Meetings Act, the Village has kept audio recordings of all closed meetings and gives permission to destroy those records after 18 months of the meeting date. (This resolution allows the destruction of thirty-seven (37) recordings of meetings dated January 2009 through December 2010 for which written minutes of those closed meetings had been approved. (A report from the Village Clerk, recommending approval, is attached.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Water Meter Replacement Program b. Environmental Evaluation of Facilities c. Kathleen Way Storm Sewer Improvements d. 2013 Street/MFT Program 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Door-to-Door Solicitors Ordinance b. Pets Per Household 10. PERSONNEL COMMITTEE-Trustee Franke 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove Page 5 of 7 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Master Plan to Revitalize the Business Park b. Railroad Crossings 15.YOUTH COMMITTEE-Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE-Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19.SPECIAL EVENTS COMMITTEE - Mayor Johnson 20.TOUR OF ELK GROVE UPDATE - Mayor Johnson 21. PLAN COMMISSION -Village Manager Rummel a. PC Docket 12-8 - Pubic Hearing to consider a text amendment to Section 7E-3:A pertaining to Special Uses in Industrial Districts to permit indoor teaching and training facilities for a variety of sports and athletic disciplines. (PH 11-28-2012) 22. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 13-2 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Zoning Ordinance as it pertains to required rear yard setbacks in residential zoning districts on property located at 926 Wisconsin Lane. (PH 6-13-2013) b. ZBA Docket 13-3 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on property located at 208 Fern Drive. (PH 6-13- 2013) c. ZBA Docket 13-4 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on property located at 1794 Hampshire Drive (PH 6-20-2013) Page 6 of 7 d. ZBA Docket 13-5 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on property located at 1117 Somerset Lane. (PH 7-11-2013) e, ZBA Docket 13-6 - Public Hearing to consider a petition for a variation from the provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts on property located at 1395 Cumberland Circle West. (PH 7-11-2013) 23.REPORT FROM VILLAGE MANAGER 24.REPORT FROM VILLAGE CLERK 25. UNFINISHED BUSINESS a, Village Attorney -Prepare the necessary documents granting a variation of Section 3- 7:1)(2) of the.Zoning Ordinance as it pertains to permitted locations for detached accessory structures in Business Zoning Districts on property located at 10 Biesterfield Road. 26. NEW BUSINESS 27.ADJOURNMENT 28. PUBLIC COMMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7