HomeMy WebLinkAboutAGENDA - 11/26/1991 - VILLAGE BOARD AGENDA Next Ord: 2201 (2202)
Next Res: 57-91 (58-91)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
November 26, 1991
Elk Grove Village
1 . Call to Order
2 . Invocation
3 . Approval of Minutes of November 12, 1991
4 . President 's Report
5. Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration to approve Friday, November 27, 1991 , as a
scheduled holiday.
(This item was removed from the 11 /12191 Consent
Agenda. The other seven (7) regular fixed holidays were
approved at the 11112191 VB meeting. )
B) Consideration to accept the Comprehensive Annual Financial
Report for the Fiscal Year May 1 , 1990 to April 30, 1991 , as
prepared by independent auditors Pandolfi, Topolski, Weiss
& Co. , Certified Public Accounts.
(A report from the Director of Finance, along with . a
copy of the Financial Report, was distributed on
November 5 . )
C) Consideration of the following:
- To authorize the Deputy Police Chiefs and Deputy Fire
Chief to utilize Municipal vehicles on a permanent basis
for business purposes; and
To authorize the Director of Public Works to utilitize
a Municipal vehicle on a seasonal basis, from November 1 to
March 31 , for business purposes.
(This item was discussed at the 11-19-91
Committee of the Whole meeting. )
Agenda for VB Meeting I1-26-91
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D) Consideration to award a purchase contract to the lowest
responsible bidder, R. W. Hendricksen Co. , Des Plaines, IL
for pruning and trimming parkway trees, in an amount not to
exceed $15,431 .
(Approximately 1 ,300 parkway trees are to be pruned .at
a cost of $11 . 87 per tree. Hendricksen has performed
similar work in the past for the Village.
(Sufficient funds are budgeted and available for this
expenditure. )
E) Consideration to award a purchase contract to Miles
Chevrolet, Decatur, IL, through the Illinois State Joint
Purchasing Agreement, for the purchase of fourteen (14)
1992 police package vehicles at a total cost not to exceed
$202,026. 92.
(Miles Chevrolet was awarded the low bid contract for
1992 police package vehicles through the State of
Illinois. The cost per vehicle increased $2,500 over the
1991 bid price, to $13,259. 17.
(Reports from the Purchasing Agent and Deputy Police
Chief Rose, recommending approval, are attached.
(Sufficient funds are budgeted and available for this
expenditure. )
F) Consideration of the following.
To waive the formal bidding process; and,
- To award a sole source contract to Fire Gear, Inc. ,
Aspen, CO, to furnish 18 sets of structural firefighting
protective turn-out clothing in the amount not to exceed
$12, 707. 82 .
(The Elk Grove Fire Department has standardized
protective equipment with Fire Gear. No other
manufacturer meets the Fire Department 's specifications for
personal safety equipment making Fire Gear a sole source
supplier.
(Sufficient funds are budgeted and available
for this expenditure.
(Reports from the Purchsasing Agent and Fire
Chief, recommending approval, are attached. )
Agenda for VB Meeting 11-26-91
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G) Consideration to authorize payment in the amount of
$4,586. 10 to Walter E. Smithe Furniture, Itasca, IL for
furnishing and delivering 11 recliner chairs and two sofas
to the Fire Department .
(These items were oredered originally in July 1989,
being approved in the FY 1988-89 Budget . Due to
complications pertaining to the fabric, the order was
cancelled. Another order was placed during the next fiscal
year, and the furniture was delivered in December 1990. )
(In November 1991 , Smithe Furniture sent the invoice
for the furniture delivered last December. Since funds
were not carried over into this year 's Budget, the Fire
Department transferred excess funds into an account to pay
for the purchase. With the total cost exceeding $4,000,
Village Board approval of the expenditure is required.
(Reports from the Purchasing Agent and Fire
Chief, recommending approval, are attached. )
H) Consideration of the following:
To approve the location of a Village-owned sanitary
sewer forcemain located in the Elmhurst Road right-of-way,
at an approximate cost of $25,000; and
To authorize Staff to negotiate a professional service
contract with the design engineers for Elmhurst Road,
Triton Engineering, for the preparation of engineering
plans and specifications for the relocation of the
forcemain and sewer lines.
(With the widening of Elmhurst Road, the forcemain and
adjacent sewer lines will become located under the new
concrete roadway. In addition, the section of forecemain
recommended for relocation is showing signs of
deterioration and has been repaired several times.
(This item was not budgeted. The Director of Public
Works estimates that the construction fees will total
approximately $25,000. Sufficient funds are available in
the Water and Sewer fund to cover this expenditure.
(Triton Engineering was selected by the Village to
prepare the design drawings for the Elmhurst Road F.A.U.S.
It is recommended that a contract be negotiated with
Triton, given their familiarity with the design of the new
roadway.
(A report from the Director of Public Works,
recommending approval, is attached. )
Agenda for VB Meeting 26-91 •
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I) Consideration of the following:
To waive the first reading of an ordinance; and,
To adopt ORDINANCE NO. 2201 (attached) , amending
Section 22A. 403 of the Municipal Code, Water for
Construction of Temporary Purposes.
(This ordinance will allow contractors undertaking
public improvements to obtain water from fire hydrants.
The ordinance provides for a $40 connection charge per
hydrant and a fee of twice the basic water rate.
(This item was discussed at the 10-8-91 Committee of
the Whole meeting. )
J) Consideration to adopt RESOLUTION NO. 57-91 (attached) ,
amending Letter of Credit No. SPL 30433 from Harris Bank in
the amount of $404, 629, expiring May 1 , 1991 , to guarantee
completion and maintenance of public improvements for
Talbot 's Mill Subdivision.
(The Letter of Credit would be decreased from $964, 605
to $404 , 629 and the expiration date extended until May 1 ,
1992 .
(A report from the Director of Engineering and
Community Development, recommending approval, is attached. )
K) Consideration of the following:
To reject all bids received for the sale of a 1989
Chevrolet Corvette; and
To waive the formal bidding process in order to sell
the vehicle through a commercial auction firm.
(A commercial auction facility would attract dealers
that are seeking this type of vehicle, and is recommended,
given the village 's two unsuccessful attempts to sell the
vehicle.
(A report from the Purchasing Agent is attached. )
Agenda for VB Meeting 11-26-91 •
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
a . Disposition of Wells
8. JUDICIARY, PLANNING AND ZONING COMMITTEE
9 . PERSONNEL COMMITTEE
a. Health Care Plan
b. Overtime Practices
10.PLAN COMMISSION
a . Organization of Zoning Ordinance
b. Zoning Performance Standards
c. Ameritech Tower - Docket 91-3
Requesting a Special Use Permit to construct an 87-
foot cellular telephone tower along with an unmanned
electronic telephone transmission shelter.
(P.H. held 7-17-91)
d. Ameritech-Exel Inn Radio Tower - Special Use Permit
(Docket 91-5) (P.H. 11-6-91)
11 . ZONING BOARD OF APPEALS
1 . Ameritech-Exel Inn Radio Tower
Variation to exceed 35 foot height restriction for a
sign/radio tower in a B-2 district .
(Docket 91-10) (P.H. held 10-6-91)
12 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. TRANSPART
f. Illinois International Convention Center
g. NWMC Technical Transportation Planning Group
13 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
V
Agenda for VB Meeting 11-26-91
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14 . UNFINISHED BUSINESS
A. Pending Action by Village Board:
I) J. U.L. I.E. Membership
At the 4-9-91 VB meeting, action was
deferred on a resolution authorizing a
membership agreement with the Joint
Utilities Location Information for Excavators
(J. U.L. I.E. ) .
B. Pending Action by Village Attorney:
1) 1872 Oriole Drive
At the VB meeting of 10-22-91 , the Village
Attorney was authorized to prepare an ordinance
granting a variation for an existing deck which
encroaches four (4) feet into the required eight (8)
foot side yard setback. (ZBA Docket 91-8)
C. Pending Action by Others:
15 .REPORT FROM VILLAGE MANAGER
16.NEW BUSINESS
17.ADJOURNMENT
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri,.
Tosto, Willis, Boffice, Cech, Coney, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel, Smith (2)
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