HomeMy WebLinkAboutAGENDA - 06/11/1991 - VILLAGE BOARD AGENDA Next Ord : 2169 ( 2170)
Nest Res : 33-91. (33-91 )
Recess: 9 P.M.
.AGENDA
Regular Village Board Meeting
June 11 , 1991
Elk Grove Village
1 . Call to Order
2 . Invocation
3 . Approval of Minutes of May 28 , 1991
4 . President ' s Report
5 . Accounts Pavable Warrant
6 . CONSENT AGENDA
A) Consideration to authorize Village Manager Charles A.
Willis to attend the International City Management
Conference in Boston, Massachusetts, from September 19 to
September 28 , 1991 , . at a cost not to exceed $1 ,522 .
( Funds were approved in the FY 2991-92 Budget for
this expenditure. )
B) Consideration to concur with the Village Manager ' s
authorization for .Police officer Omer Houston to attend the
Northwestern University Traffic Institute ' s Basic Police
Motorcycle Operation, held in Milwaukee , Wisconsin, from
June 3 to June 7, 1991 , at a cost not to exceed $1 , 155 .
(Notification was .received in May for the June class .
The Village Manager pre-approved the travel authorization
for the class which is held only once a year.
(Funds were provided in the FY 1991-92 Budget foi- this
training. )
C) Consideration of a Staff .recommendation to contribute
$1 , 000 to the District 214 Community Education Foundation
for the "Fighting Back: Communities Against Substance
Abuse" Program.
(District 214 requested (attached) a donation of
$2 ,000 . Last year, the Village donated $500 . This year,
Police Staff recommends donating $1 ,000 based upon the
activities undertaken last year and the activities planned
for this year.
. . .please continue
Agenda for VB Meeting 6 91 •
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(While the request for funding came in December,
contributions are not needed until the start of this fiscal
year which is July 1 .
(A report from Deputy Chief Schmidt is attached with a
report from Barbara Pohn, our representative to the
Fighting Back Group.
(Sufficient funds were budgeted .for this expenditure . )
D) Consideration of the following:
To authorize the expenditure of $15 ,850 plus $5 . 00
per day storage fees to acquire the title to a 1.989
Corvette previously forfeited through the drug asset
seizure program; and
To declare the 1989 Corvette as surplus property foj,
the purpose of resale.
(The Police Department has no use for the
vehicle . The Dizpartment recommends obtaining the
vehicle by paying off the lien and then reselling the
vehicle .
(A report from the Chief of Police was
distributed previously. )
E) Consideration of the following:
- To waive the formal bidding process; and
To award a maintenance contract to Hewlett Packard,
Inc . , Chicago , IL, in the amount of $7, 212, for the
annual maintenance of the Police Department ' s Hewlett
Packard DIMS equipment .
(Hewlett Packard is the sole agency authorized to
perform maintenance on the PIMS equipment.
(A report from the Purchasing Agent, recommending
approval , is attached. )
F) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, D & B Fabricators,
Lemont, IL, for two (2) roll-off 'recycling containers at a
cost not to exceed $9 ,400 .
(The roll-off containers will be used for the
multi-family recycling program.
(Funds from a previously received State grant
will be used to purchase the containers.
(Reports from the Purchasing Agent and Health
Coordinator are attached for your reference. )
I Agenda for VB Meeting 6-091 •
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(11) Consideration of the following;
To waive the formal bidding process; and
To renew the Radio Equipment Maintenance Contract
with Chicago Communications Service , Inc . .in the
amount of $1.5 , 863 . 64 .
(The 'total amount of the contract is
$15,863 . 64 . This amount reflects no increase in
pricing over last year's contract with CCS , Inc .
(Reports from the Chief of Police and the
Purchasing Agent , recommending approval , are
attached. )
H) Consideration of the following:
To waive the formal bidding process; and,
To award a five year service contract to HTE, Inc .
Orlando , Florida for the maintenance , support , and
service of the payroll , utility billing, and cash
receipt software packages on the AS/400 .in the amount
of $29 ,250 .
(The annual cost will be $5 ,850 with the
Village ' s retaining the right to terminate the
contract at the end of each fiscal year.
(Thi= service agreement provides for new software
enhancements, corrections of problems encountered in
the software, and toll-free technical support .
(A report from the Purchasing Agent , recommending
approval, is attached. )
I) Consideration of the following:
To waive the formal bidding process; and
- To award a professional service contract to O 'Brien
and Associates , Arlington Heights, Illinois, in an
amount not to exceed $4 ,000 for material testing of
concrete, asphalt and aggregate.
(A material consultant is used to assist the
Department of Engineering & Community Development in
the technical area of material inspection. The
Department has used O'Brien for the past two years and
is pleased with the quality of their work.
(The Village will be invoiced for each test
performed during the year. It is estimated that the
total tests will not exceed $4 ,000 for the year.
(Attached is a report from the Director of
Engineering and Community Development recommending
approval . Funds were included .in the Engineering &
Community Development Budget for this purpose. )
Agenda for VB Meeting 6 91 �.
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J) Consideration' to renew a contract for the period of April
1 through December 31 , 1991 , with the Illinois Department
of Transportation (IDOT) for the maintenance of shared
traffic signals at a cost not to exceed $8 ,696 . 13 .
(IDOT receives and awards bids for this contract
on an annual basis . The annual cost for maintaining the
shared signals at eight (8) .intersections would be
$11 ,594 .84 . This contract, however, is for nine months
(April I to December 31 ) to bring the Village in line with
IDOT's calendar year billing cycle .
(A report from the Purchasing Agent and Director
of Public Works , recommending approval , is attached. )
K) Consideration of the following:
To waive the first reading of an ordinance; and,
To adopt ORDINANCE NO. 2169 (attached) , amending
Section 14 . 306 , as it relates to damage to
Village-owned parkways in an industrial-zoned
district .
(This item was discussed at the 5-14-91 and
5-28-91 Committee of the Whole meetings . )
Irc7eoda Ear VB Meet.i.ng 6-097 •
REGULAR AGENDA
7 . Consideration of a request (attached ) from Rubl.off
Institutional Real Estate, for a sign variation at
Northwest Point Office Park as follows;
ITEM PROPOSCD PERMITTED BY ORDINANCE VARIATION REQUESTED
Yes None
Zden ti fi ca ti on SI9n
sign Area 45.5 Sq.Ft. per Face 45 Sq.Ft. Total 46 Sq.Ft.
97 Sq.Ft, total 102% increase
(The petitioner is requesting a double-face ,
illuminated pylon sign which would have a sign face area 46
.quare feet over that permitted by code.
(The sign would be located on a landscape island on
Northwest Point Road which serves as the access point for
the buildings.
(The Director of Engineering & Community Development
recommends approving the variation since the size and
location of the sign would alleviate confusion by
identifying the location of the buildings.
(A report from the Director, recommending approval , is
attached . )
Agenda for VB Meeting o91
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BOARDS AND COMMISSIONS
S . CAPITAL IMPROVEMENTS COMMITTEE
a . Disposition of Wells
9 . JUDICIARY PLANNING AND ZONING COMMITTEE
a . Commercial vehicles parking in residential areas
10 . PERSONNEL COMMITTEE
a . Health Care Plan
llPLAN COMMISSION
a , Organization of 'Zoning Ordinance
b. Zoning Performance Standards
C . Parking requirements for shopping centers zoned H72
and B-3 (P.H. 5-1-91 )
d . Kunas Farm Annexation - NE corner of Meacham and Nerge
(P.H. .5-15-91)
12. :ONING BOARD OF APPEALS
13 .REPORTS OF OTHER BOARDS , COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C . Community Service Board
d. Suburban O'Hare Commission
e. TRANSPART
f . Illinois International Convention Center
g. NWMC Technical Transportation Planning Group
19 ,.ORDINANCES RESOLUTIONS AND COMMUNICATIONS
Agenda for VB Meeting 6- 91
15 .UNFINISHED BUSINESS
A. Pending Action by Village Board:
1 ) Exel Inn sign variation
At the 3-12-91 VB meeting, action was deferred
on a request for a variation for a second sign at
the Exe1 Inn , 1.000 W. Devon.
2 ) J.U.L .I .E. Membership
At. the 4-9-91 VB meeting, action was
deferred on a resolution authorizing a
membership agreement with the Joint
Utilities Location Information for Excavators
(J.U.L. I .E. ) .
B. Pending Action by Village Attorney:
1 ) ABMC -- Zoning Variation
At the 5-29-91 VB meeting, the Village Attorney
was directed to prepare an ordinance granting a zoning
variation for parking in the Northwest parking
structure . (P.H. held 5-20-91 ) Docket 91-6
C. Pending Action by others:
16 .REPORT FROM VILLAGE MANAGER
17 .NEW BUSINESS
1S.ADJ0URNMENT
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri ,
Tosto, Willis, Boffice, Cech, Coney, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel , Smith ( 2 )
mw
1
M
ADDENDUM
ro
Jure 11 , 1991 Village Board Agenda
Village President and Board of Trustees
6 . CONSENT AGENDA
1') Consideration to amend a professional service
contract with Christopher B. Burke Engineering to
provide engineering plans, specifications, and permits
for the enclosure of the Elk Grove Boulevard Drainage
Ditch by increasing the contract $21 , 390 .69 , for a
total cost not to exceed $65 ,390 . 69 .
(The engineering services to be performed for the
drainage ditch will total $35,000 . Since $13 ,609.31
remained unspent from the original contract, the
contract only needs to be increased $21 ,390.6.9.
(A report from the Director of Engineering and
Community Development , recommending approval, is
attached . )
;1) - Consideration of the following:
To waive the first reading of an ordinance; and
To adopt ORDINANCE NO. 2170 (attached) ,
decreasing the number of members on the Community
Service Board by .one, from 12 to 11 .
c: Zettek (2) , Bosslet_, Chernick, Czarnik, Gallitano, Petri,
Tosto, Willis, Boffice, Cech, Coney, Engelbrecht ,
MacArthur. , Knickerbocker, Parrin, Rummel, ,Smith (2)