HomeMy WebLinkAboutAGENDA - 05/14/1991 - VILLAGE BOARD AGENDA Next Ord: 2154 ( 2164 )
Next Res: 28-91 ( 32-91 )
Recess : 9 P.M.
AGENDA
Regular Village Board Meeting
May 14 , 1991
Elk Grove Village
1 . Call to Order
2 . Invocation
3 . Approval of Minutes of April 23 , 1991
4 . President ' s Report
5 . Accounts Payable Warrant
6 . CONSENT AGENDA
A) Consideration to amend the FY 1990-91 Approved Budget for
the year ended April 30 , 1991 as follows :
General Fund:
Fire Department - Increase
• transfer from Street Department- $ 20,000
Street Department - Decrease
• transfer to Fire Department (20,000)
• correct line item account ( 4,000)
Community Services - Increase
• Distance CIassic account 7.500
Net General Fund Increase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,500
Asset Seizure Fund:
Asset Seizure Fund - Increase $5 , 800
(The Budget Act requires the reconciliation as
,delineated in the attached recommendation from the
Assistant Director of Finance. )
B) Consideration of a request ( attached) from the Elk Grove
Park District for the following:
Permission to install a 6-inch watermain in the
20-foot utility easement located between the
Evangelical Lutheran Church and Queen of The Rosary
Church on Elk Grove Boulevard; and
Agenda for VB Meeting 5-01 •
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To waive the engineering permit fee and water
connection fee associated with the project in the
amount of $13 , 918 . 15 .
(The watermain will service the water sports complex
at Lions Park. The Village has received release of
easement letters from NI Gas , Continental Cablevision,
Illinois Bell, and Commonwealth Edison. The Engineering
Department has no objection to the installation of the
watermain in the easement.
(The engineering permit fee is $768. 15 and the water
connection is $13 ,150 , for a total requested fee waiver of
$13 , 918 . 15 .
( A report from the Director of Engineering and
Community Development recommending approval is attached. )
C ) Consideration of a request (attached) from School District
#214 to waive the 1991 vehicle license fees for five ( 5 )
District vehicles assigned to Elk Grove High School.
( It has been the past practice of the Village Board to
waive vehicle license fees for governmental agencies.
(The total fee to be waived is $75 ( $15 per vehicle ) .
A report from the Assistant Director of Finance is
attached. ) .
D) Consideration of a request from the Elk Grove Park District
to waive the fee for 33 vehicle licenses in the amount of
$935 .
( It has been the past practicyf the Village Board to
waive vehicle license fees for other governmental agencies.
(A report from the Assistant �Director of Finance is
attached.
E) Consideration to award a professional service contract to
Donahue & Associates, Schaumburg, Illinois , for the digital
mapping of the Village ' s storm water drainage system in an
amount not to exceed $32 , 500.
(The Department of Public Works solicited five
quotations for performing this work. Donahue & Associates
had the lowest quote and has acceptable experience and
qualifications in this area.
(Reports from the Director of Public Works and the
Purchasing Agent recommending approval are attached.
F) Consideration to award a professional service contract to
Triton Consulting Engineers , Ltd. , for engineering design
and specification preparation for a temporary traffic
signal at the intersection of Biesterfield Road and Beisner
Road, at a cost not to exceed $5 , 000 .
Agenda for VB Meeting 5-W1 •
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(Triton Engineers studied the intersection and noted
that the intersection meets warrants for a traffic signal.
Triton further recommended the installation of a temporary
signal at this time because a permanent signal and loops
would have to be removed and replaced during the widening
of Beisterfield Road.
(A report from the Director of Engineering and
Community Development recommending approval is attached. )
G) Consideration to award a professional service contract to
Civiltech Engineering, Inc. to provide engineering design
services for the installation of guardrail at the face of
the curb on Beisterfield Road between David and Rohlwing
Road, at a cost not to exceed $5 , 400 .
( Civiltech Engineering previously prepared the warrant
analysis on the guardrail. Because of Civiltech' s knowledge
of the project and acceptable performance, the Director of
Engineering and Community Development recommends that
Civiltech perform the design work.
( Civiltech' s proposal indicates that the pre-final
plans, specifications , and a cost estimate will be
completed 15 working days after awarding the contract.
(A report from the Director recommending approval is
attached. )
H) Consideration to authorize the Director of Public Works ,
Thomas J. Cech, to attend the American Public Works
Association Congress and Equipment Show in San Francisco,
California from August 24 to August 29 , 1991 , in the amount
of $1, 295 .
I ) Consideration of a request (attached) from James Hamilton,
675 Fairfield Circle , for a variation to Article 11 . 204 of
the Municipal Code to allow paving brick in a driveway.
(The petitioner is proposing to replace his existing
blacktop driveway with a concrete driveway except for a
small area near the front entrance that would have brick
pavers . The specifications indicate that the bricks are
capable of supporting the weight of vehicles using the
driveway. No paving bricks would be installed in Village
right-of-way.
(A report from the Director of Engineering and
Community Development recommending approval is attached. )
J) Consideration of a request from Elk Grove High School
( attached) to waive the $10 license fee for the Annual
Homecoming Parade to be held on October 11 , 1991 .
. . .please continue
Agenda for VB Meeting 5-(991 •
( It has been the past practice of the Village Board
to waive the license fee, subject to the School' s providing
the proposed parade route to the Police and Fire
Departments.
(A report from the Assistant Director of Finance is
attached. )
K) Consideration of the following:
- To waive the formal bidding process ; and
- To award a contract to Eastman Kodak for maintenance
on the Police Department' s Eastman Kodak 2255
photocopier in the amount of $7 ,716.
( Eastman Kodak is the only known source for
maintenance on this equipment.
( A report from the Purchasing Agent is attached. )
L) Consideration of the following:
- To waive the formal bidding process ; and
To award a contract to Hansen and Associates for the
annual maintenance of a Xerox 8200 photocopier in an
amount not to exceed $4 , 380 .
(Proposals were solicited from only two known
responsible vendors capable of providing this
service. The proposal from Hansen is 37 percent lower
than Xerox' s proposal and 17 percent lower than the
contract awarded to Hansen last year .
( A report from the Purchasing Agent is attached. )
M) Consideration of the following:
To waive the formal bidding process; and
To award a contract to Motorola, Inc . , Schaumburg, IL
for the maintenance of the Fire and Police
Department' s KDT equipment in the amount of $9 , 768 .
(Motorola is the sole maintenance supplier for
its KDT and computer-aided dispatching equipment .
(A report from the Purchasing Agent recommending
approval is attached. )
N) Consideration to award a contract to the sole responsive
and responsible bidder, Ampsco, Inc. , Forest View, Illinois ,
to upgrade eight ( 8 ) fuel pump dispensers in an amount not
to exceed $8 , 534 .75 .
Agenda for VB Meeting 5-•91 •
-5-
(Two bids were received for this project. The
apparent low bidder, Mankoff Equipment, did not submit a
complete bid. Ampsco was the original installer of the
equipment and has provided service when required.
(Reports from the Director of Public Works and
the Purchasing Agent recommending approval are attached. )
O) Consideration of the following:
- To award a purchase contract to the lowest responsive
and responsible bidder, P/F Materials, Inc . , Elk
Grove , to provide 2 , 100 tons of CA-6 Grade 9 gravel at
a cost of $9 . 00 per ton, for a total cost not to
exceed $18 , 900 ; and,
To award a purchase contract to the lowest responsive
and responsible bidder, Illinois Mining,
Lake-in-the-Hills, to provide 200 tons of CA-6 3"
limestone at a cost of $8 . 60 per ton, and 900 tons of
CA-6 Grade 8 aggregate , at a cost of $8 . 34 per ton,
for a total contract cost not to exceed $9 , 266 .
( Funds were included in the FY 1991-92 Budget
for the stone and gravel.
(Tabulation of the bids and recommendations
from the Purchasing Agent and Director of Public Works
are attached for your reference. )
P) Consideration of the following:
- To approve the FY 1991-92 Insurance Program package ,
submitted by Arthur J. Gallagher & Company, at a
premium level of $432 , 926 for the following coverage :
FY 1992
1. Workers' Compensation $ 55,771
2. General/Auto Liability 214,935
(Includes Building and Contents) .
3. EMT and Paramedic Liability 3,812
4. Boiler and Machinery i 10,586
5. Public Officials' Liability 25,593
6. Police Professional Liability 52,745
7. Federal Flood Coverage 3,635
8. Excess Liability (H.E.L.P. ) 75,849
9. Self-Insurance Bond -0-
$432,926
. . .please continue
Agenda for VB Meeting 5-091 •
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- To contract with Gallagher Bassett Services , at a
cost of $33 , 428 for FY 1991-92 , to supervise and
administer the self-insurance plan for the Village for
Worker ' s Compensation and the Liability Package.
(The insurance package increased 4. 6%, or
$19, 088 , from last year ' s cost of $413 , 838 .
(Gallagher Bassett Services increased 4 . 8% or
$1, 541, from last year' s cost of $31 , 887 .
(A report from the Assistant Director of
Finance is attached for your reference. )
Q) Consideration to declare the following
-vehicles and equipment as surplus:
Quantity Item
1 1979 Ford
1 1979 Pontiac
1 1981 Ford
3 1982 Fords
4 1984 Chevrolets
1 1985 Chevrolet
1 1985 Oldsmobile
1 1986 Ford V-8
1 1987 Chevrolet
5 1988 Chevrolets
2 1988 G.M. V-8
3 Gilbareo Fuel Pumps
1 Dual Tire Wheel Dolly
(All equipment and vehicles will be made available
for sale through a sealed bid format.
(A report is attached from the Purchasing Agent. )
R) Consideration to award a contract to the lowest responsive
and responsible bidder, Albrecht Enterprises, Des Plaines ,
in the amount of $73 , 230 for loading, hauling, and disposal
of all debris from the Village ' s 5-acre parcel on Dierking
Terrace.
(There is an estimated 11 , 000 cubic yards of debris
at the site.
(Reports from the Purchasing Agent and Director of
Public Works are attached for your reference.
( Funds were included in the FY 1991-92 Budget for this
project. )
S) Consideration to award a professional services contract to
Triton Consulting Engineers in an amount not to exceed
$65 , 568 for construction engineering services for the
installation of the J.F. Kennedy Boulevard Bridge.
Agenda for VB Meeting 5-ep1
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(Triton Engineering completed both Phase I and Phase
II of the bridge rehabilitation project. Both the Chief
Structural Engineer and the Construction Manager to be
assigned to this project have had significant experience on
new bridge construction and bridge rehabilitation projects .
(A copy of the thirty-one ( 31 ) page proposal is
available in the Village Manager ' s Office for review. )
i
T) Consideration of a request from the Elk Grove Park
District to waive engineering fees for the construction of
a parking lot addition at the Hattendorf Center .
(The engineering fee is $2 , 175 . 27 and the apron fee
is $10 for a total of $2 , 185. 27 to be waived.
( It has been the past practice of the Village Board
to waive permit fees for other governmental agencies .
(A report from the Director of Engineering is
attached. )
U) Consideration to concur with a partial advance payment in
the amount of $27 , 300 to the Greater Woodfield Convention
and Visitors Bureau for 1991-92 dues .
(The advancement of $27 , 300 represents the Village ' s
dues, based on hotel/motel taxes received over the past
nine ( 9 ) months . The estimated balance is $11 , 000 , which
will be based on the taxes paid in the last quarter of our
1990-91 fiscal year ( February, March and April ) .
( Final tax receipts will be available at the end of
May. The balance of the dues will be paid in June. )
V) Consideration of the following:
To waive the first reading rule of an ordinance; and to
adopt ORDINANCE NO. 2154 entitled, "An Ordinance Amending
Sections 4A. 101 Definition; 4A. 203 , the Classification
Plan; and 4A. 303 Salary Range for Merit Pay Plan
Positions, of Chapter 4A Position Classification and
Salary Plans , of the Municipal Code of the Village of Elk
Grove Village; and
To waive the first reading rule of an ordinance; and to
adopt ORDINANCE NO. 2155 entitled, "An Ordinance Amending
the Salaries for the Public Works Six ( 6 ) Month .Temporary
Employees of the Village of Elk Grove Village" ; and
To waive the first reading rule of an ordinance; and to
adopt ORDINANCE NO. 2156 entitled, "An Ordinance Amending
the Salaries for the School Crossing Guards of the
Village of Elk Grove Village; and
Agenda for VB Meeting 5- 91 •
-8-
- To waive the first reading rule of an ordinance ; and to
adopt ORDINANCE NO. 2157 entitled, "An Ordinance Amending
the Hourly Rate for Custodian Personnel of the Village of
Elk Grove Village" ; and
- To waive the first reading rule of an ordinance; and to
adopt ORDINANCE NO. 2158 entitled, "An Ordinance Amending
Wages for Part Time Water Meter Readers of the Village of
Elk Grove Village" ; and
To waive the first reading rule of an ordinance; and
to adopt ORDINANCE No. 2159 entitled, "An Ordinance
Amending the Salaries for the Summer Employees of the
Village of Elk Grove Village" .
W) Consideration of the following:
- To waive the first reading rule of an ordinance; and
- To adopt ORDINANCE NO. 2160 ( attached) , an ordinance
amending Section 18 . 4304F of the Municipal Code .
(This ordinance amends the Municipal Code by changing
the last word in the second paragraph of ' F' from the word
"section" to the word "paragraph" (underlined) .
(The previous language, using the word "section" also
exempted hotels , motels, and businesses with cigarette
vending machines for their employee use only from the
requirements of Paragraph ' E' .
( Paragraph ' E' requires the posting of
cigarette vending machines with a sign stating, "The
Sale of Tobacco Products to Persons under Eighteen Years
of Age is Prohibited by Law" . )
X) Consideration of the following:
- To waive the first reading rule of an ordinance; and
- To adopt ORDINANCE NO. 2161 ( attached) , granting a
variation to Section 5 . 1 of the Zoning Ordinance to
permit a patio structure to encroach into the rear yard
setback on property located at 474 Franklin Lane.
( At the 4-23-91 Village Board meeting, the Village
Attorney was directed to prepare the ordinance granting
this variation.
(This item is under the Unfinished Business
section of the Agenda. )
Agenda for VB Meeting 5-01 •
-9-
Y) Consideration of the following:
- To waive the first reading rule of an ordinance; and '
- To adopt ORDINANCE NO. 2162 ( attached) , granting a
variation to Section 3 . 94-I and "Exhibit F" of the Zoning
Ordinance to permit parking stalls of 8 feet 9 inches by
19 feet and a drive aisle width of 26 feet 6 inches on
property located at 815 Leicester Road ( Park Orleans ) .
(At the 4-23-91 Village Board meeting; the Village
Attorney was directed to prepare the ordinance granting
this variation.
(This item is under the Unfinished Business
section of the Agenda. )
Z ) Consideration of the following:
- To waive the first reading rule of an ordinance; and
- To adopt ORDINANCE NO. 2163 ( attached) , designating Elk
Grove ' s representatives to the Northwest Suburban
Municipal Joint Action Water Agency.
(The ordinance designates and appoints President
Zettek as a Director, and Trustee Tosto as an Alternate
Director, for a term expiring April 30, 1993 . )
AA) Consideration to adopt RESOLUTION NO. 28-91 ( attached) ,
ascertaining the prevailing rate of wages for workers on
public works projects .
(The resolution is to be filed with the Illinois
Department of Labor and Secretary of State annually. )
BB) Consideration to adopt RESOLUTION NO. 29-91 ( attached) ,
amending an agreement between the Village and the Illinois
Department of Transportation ( IDOT) for the construction of
a full interchange at I-290 and Biesterfield Road.
(IDOT is requesting an amendment to the agreement to
reduce the Village' s share of the signal maintenance
charges at Biesterfield and Rohlwing Roads . Under the
amended agreement, the Village would be responsible for 25%
rather than 50% of the maintenance charges .
(A letter from IDOT requesting the amendment is
attached. )
Agenda for VB Meeting 5-10
91
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CC) Consideration to adopt RESOLUTION NO. 30-91 ( attached) ,
authorizing the Village President to execute a Grant of
Easement for a sidewalk at 10 King Street.
(The sidewalk is to be located at the northwest
corner of King Street and Higgins Road. The Grant of
Easement is in a form previously found acceptable by the
Village Attorney. ,
(A report from the Director of Engineering and
Community Development recommending approval is attached. )
DD) Consideration to adopt RESOLUTION NO. 31-91 , amending
Resolution No. 81-70 , Elk Grove Police Department Rules and
Regulations.
(As part of the process for attaining accreditation,
the Police Department has reviewed and revised its rules
and regulations .
(A report from the Chief of Police, with the amended
and new Departmental rules , is attached for your review.
( A copy of the resolution will be distributed prior
to the Village Board meeting. )
REGULAR AGENDA
7 . Consideration of a request ( attached) from Tri Center
O'Hare, Northeast corner of Pratt and Elmhurst , for a sign
variation as follows :
ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED
Monument Identification Sign 1 1 None
Sign Area 78 Sq.Ft. 39 Sq.Ft. per Face 39 Sq.Ft.
100% increase
Sign Width 22.25 ft. 10 ft. 12.25 Ft.
122; increase
(The petitioner is requesting permission to erect a
monument sign with a sign face area 39 square feet over
that permitted by code and a sign width 12 . 25 feet over
that permitted by code. The sign would be used to identify
the Tri Center O' Hare project which consists of a
three-building complex under single ownership.
(The Director of Engineering and Community Development
recommends approval of the variation since the sign would
identify the entire three-lot project, resulting in less
total sign area than would otherwise be permitted.
(As a condition, the Director recommends stating that
Agenda for VB Meeting 5-1*1 •
-1.1-
no other monument or free-standing signs be erected on any
of the three lots as long as the subject sign remains .
(A report from the Director recommending APPROVAL is
attached. )
Agenda for VB Meeting 5- 91 •
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BOARDS AND COMMISSIONS
8 . CAPITAL IMPROVEMENTS COMMITTEE
a. Disposition of Wells
9 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a . Commercial Vehicles parking in residential areas
b. Elk Grove Park and Shop rezoning from B-1 to B-3
10 . PERSONNEL COMMITTEE
a. Health Care Plan
ll .PLAN COMMISSION
a. Organization of Zoning Ordinance
b. Zoning Performance Standards
C . Parking requirements for shopping centers zoned B-2
and B-3 (P.H. 5-1-91 )
d. Kunas Farm Annexation - NE corner of Meacham and Nerge
( P.H. 5-15-91 )
12 .ZONING BOARD OF APPEALS
a. 1880 Main Drive - Variation for a deck and gazebo to
infringe 10 feet into rear yard ( P. H. 5-7-91 )
Docket 91-4
b. 401 Charles Drive - Variation for a fence in the
front yard (P.H. 5-7-91 ) Docket 91-5
C . Alexian Brothers Medical Center - Variation from the
provisions of the Elk Grove, Zoning Ordinance No. 842 and
amendments to Ordinance No. 2135 as follows :
1 . Relief from Section 3 . 94 I to permit the parking angle
and dimensions identified on Exhibit G of the Zoning
Ordinance to be applicable to the northwest parking
structure, and
2 . Repeal of zoning variations heretofore granted in
conjunction with the southwest parking structure including
front yard setback encroachments and parking lot layout
references to Exhibit G of the Zoning Ordinance.
( P.H. 5-20-91 ) Docket 91-6
encroachments and parking lot layout references to
Exhibit S of the Zoning Ordinance. (P.H. 5-20-91 )
13 .REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee
b. O'Hare Advisory Committee
C. Community Service Board
d. Suburban O'Hare Commission
e. TRANSPART
f . Illinois International Convention Center
g. NWMC Technical Transportation Planning Group
14 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
Agenda for VB Meeting 5-01
-13-
15 .UNFINISHED BUSINESS
A. Pending Action by Village Board:
1 ) Exel Inn, sign variation
At the 3-12-91 VB meeting, action was deferred
on a request for a variation for a second sign at
the Exel Inn, 1000 W. Devon.
2 ) J.U.L.I .E. Membership
At the 4-9-91 VB meeting, action was
deferred on a resolution authorizing a
membership agreement with the Joint
Utilities Location Information for Excavators
(J.U.L. I .E. ) .
B. Pending Action by Village Attorney:
1 ) Expansion of Shell Oil Co. Property
At the 2-12-91 VB meeting, the Village
Attorney was directed to prepare an ordinance
granting a rezoning from B-1 to B-3 to permit
expansion of Shell Oil Co. property located at
the northwest corner. of Park & Shop Shopping
Center .
2 ) 474 Franklin - Zoning Variation
At the 4-23-91 VB meeting the Village Attorney was
directed to prepare an ordinance granting a variation
from the Zoning Ordinance for a screened patio to
encroach 2 . 42 feet into the required rear yard setback
at 474 Franklin - ZBA Docket 91-2 .
3 ) 815 Leicester - Zoning Variation
At the 4-23-91 VB meeting, the Village Attorney
was directed to prepare an ordinance granting a
variation to reduce offstreet parking stall and drive
aisle dimensions at 815 Leicester - ZBA Docket 91-3 .
C. Pending Action by Others :
Agenda For VB Meeting 5-1091 •
-14-
16 .REPORT FROM VILLAGE MANAGER
17 .NEW BUSINESS
18 .ADJOURNMENT
c : Zettek ( 2 ) , Bosslet, Chernick, Czarnik, Gallitano, Petri,
Tosto, Willis , Boffice, Cech, Coney, Engelbrecht,
.MacArthur, Knickerbocker, Parrin, Rummel, Smith ( 2 )
mw
ADDENDUM
t_o
Mav .14 , 1991 Village Board Agenda
Pillage President and Board of Trustees
REGULAR AGENDA
7 A. Consideration to authorize increases to the 1991-92 Budgets
and to authorize wage and salary adjustments effective
May 1 , 1991 as follows:
Water & Civil All
Corporate Sewer Defense Funds
Step Pay Plan $177,.558 $16, 614 -0- $194 , 172
Specific
Rate Plan 8, 191 1 ,430 -0- 9 ,621
Specialty Pay 16 ,380 -0 -0- 16 , 380
Merit Pay Plan 192 ,216 9 , 540 1 , 390 203 , 146
Sub-Total $394 , 345 $27,584 $1 ,390 $423 ,319
Approved
Budgets 18 ,348 ,920 7 ,521 ,988 104 , 005 25 ,974 ,913
Revised
Budgets $18, 743 ,265 $7 ,549 , 572 $105 , 395 $26 ,398,232
Increase 2 . 15% 0 .36% 1 .34% 1 .60%
Notes
a) Police Officer salaries are presently being negotiated and
are not included in the foregoing.
b) Step Pay Plan wages are to be increased 4 . 0%, in addition
to increases due to progression through the Steps.
c ) Specialty Pay to Paramedics is to be increased $455 .
d) Merit Pay Plan salaries are to be increased based on job
performance .
C: Zettek (2 ) , Bosslet , Chernick, Czarnik , Gallitano , Petri ,
Tosto, Willis, Boffice , Cech, Coney, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel, Smith ( 2)