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HomeMy WebLinkAboutAGENDA - 02/26/1991 - VILLAGE BOARD AGENDA Next Ord: 2146 (2146) Next Res: 8-91 (10-91) Recess: 9 P.M. AGENDA Regular Village Board Meeting February 26, 1991 Elk Grove Village 1 . Call to Order 2 Invocation 3 . Approval of Minutes of February 12, 1991 4 . President 's Report 5 . Accounts Payable Warrant 6 . CONSENT AGENDA A) Consideration to concur with the Village Manager' s execution of a Leave of Absence Employment Agreement with Richard H. Cribben. (A copy of the agreement was distributed on 2-15-91 . ) B) Consideration to authorize the payment of $3 , 144 to the Northwest Municipal Conference as the annual membership fee for the Conference Transportation Unit . (This item was discussed at the 2-12-91 Committee of the Whole Meeting. ) C) Consideration to authorize the Plan Commission to hold a public hearing for a text amendment to the Zoning Ordinance regarding parking standards in the B-2 and B-3 zoning districts. (A public hearing date has not yet been established. (A report to the Village Board on this matter was previously distributed. ) D) Consideration to adopt RESOLUTION NO. 8-91 (attached) supporting the permanent continuation of the Income Tax Surcharge. (The Income Tax Surcharge is scheduled to expire on July 1 , 1991 . (This item was discussed at the 2-12-91 Committee of the Whole meeting. ) t Agenda for VB Meetio 2-26-91 • -2-. 6. CONSENT AGENDA (continued) E) Consideration of the, following: - To adopt RESOLUTION NO. 9-91(attached) appropriating $672, 157 from the FY 91-92 Motor Fuel Tax Fund for the 1991 Street Maintenance Program; - To authorize the expenditure of $190 , 675 from the FY 91-92 General Corporate Fund for the program; and, - To authorize staff to advertise for bids for work included in the program. (The Capital Improvements Committee reviewed the 1991 Street Maintenance Program on Wednesday, February 13 , 1991 and recommends approval . (A report from the Director of Public Works is attached. ) Agenda for VB Meeti• 2-26-91 -3- REGULAR AGENDA 7. Consideration of a request (attached) from Roberta Romano , 1203 Timber Drive , for a variation to Chapter 8, Section 8.004 of the Municipal Code to encroach nine (9) feet with- a building addition into a 25-foot public utility and drainage easement. (At the 2-12-91 VB meeting, the Village Attorney was directed to prepare anordinance granting a zoning variation at 1203 Timber Drive for the purpose of constructing a room addition nine (9) feet into the sideyard setback. The above variation to construct in the easement is also required and should be handled in concert with the zoning variation request. (The Village has received correspondence from Commonwealth Edison, NI Gas, Illinois Bell Telephone, and Continental Cablevision, granting permission to . encroach upon the easement. In addition, the Village has no utilities within the easement and there is no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering and Community Development recommending , the variation to build in the easement is attached. ) 8 . Consideration of a request from the Elk Grove Lions Club for the following: To waive the license fees required for the sale of food and beer at the annual 4th of July ,celebration in the amount of $530; and, - To contribute $5 , 000 toward the cost of the fireworks display. (The Village Board has traditionally waived the license fees for the 4th of July celebration. A contribution of $5 , 000 was approved last year for the fireworks. (A report from the Assistant Director of Finance is attached. ) 10 Agenda for VB Meetie 2-26-91 . -4- BOARDS AND COMMISSIONS 9 . CAPITAL IMPROVEMENTS COMMITTEE a. Disposition of Wells 10 . JUDICIARY, PLANNING AND ZONING COMMITTEE , a. Commercial Vehicles parking in residential areas 11 .PERS0NNEL COMMITTEE a . Health Care Plan 12.PLAN COMMISSION a. Elk Grove Park and Shop - Rezoning B-1 to B-3 to permit expansion of Shell property located at the Northwest corner of Park and Shop (P.H. held 8-16-89) b. Organization of Zoning Ordinance C. Parking Requirements for shopping centers zoned B-2 and B-3 d. Zoning Performance Standards e . Christus Victor Lutheran Church - Screening Plan . 13 .Z0NING BOARD OF APPEALS a . Elk Grove Park and Shop - Variation to number of parking spaces (P.H. held 10-30-90) 14 .REP0RTS OF OTHER BOARDS; COMMISSIONS .& COMMITTEES a . Cable Television Committee b. O 'Hare Advisory Committee C. Community Service Board d. Suburban O 'Hare Commission e . TRANSPART f. Recycling Committee g. Illinois International Convention Center 15.ORDINANCES, RESOLUTIONS AND COMMUNICATIONS Agenda for VB Meet* 2-26-91 -5- 16.UNFINISHED BUSINESS A. Pending Action by Village Board: B . Pending Action by Village Attorney: 1 ) Expansion of Shell Oil Co . Property At the 2-12-91 'VB meeting, the Village Attorney was directed to prepare an ordinance granting a rezoning from B-1 to B-3 to permit expansion of Shell Oil Co. property located at the northwest corner of Park & Shop Shopping Center. 2) 1203 Timber Drive At the 2-12-91 VB meeting, the Village Attorney was directed to prepare an ordinance granting a variation to encroach nine (9) feet into the required 25-foot sideyard setback for a room addition on property located at 1203 Timber Drive. C. Pending Action by Others: 17.REPORT FROM VILLAGE MANAGER 18 .NEW BUSINESS 19 .ADJOURNMENT c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano , Petri, Tosto, Willis, Boffice, Cech, Coney, Engelbrecht, MacArthur, Knickerbocker, Parrin, Rummel , Smith (2) mw ' Next Ord: 2146 (2146) Next Res: 6-91 ( 7-91) Recess: 9 p.m. AGENDA Regular Village Board Meeting February 12, 1991 Elk Grove Village 1 . Cali to Order 2 Invocation 3 . Approval of Minutes of January 22, 1991 4 . President 's Report 5 . Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to authorize the following, effective January 1 , 1991: (1) Renewal of the agreement with Gallagher Bassett, Inc. to administer the Village 's self-insured medical and dental plans. (2) Renewal • of the Village 's Specific Stop .Loss Contract with Lloyds of London. (3) Renewal of the Village 's Aggregate Stop Loss Contract with Lloyds of London. (4) Renewal of a consulting service agreement with Arthur Gallagher and Company. (5) Renewal of a cost containment agreement with Cost Care Consultation Services, Inc. B) Consideration to authorize the following, effective May 1 , 1991: (1) Three user categories for medical and dental programs. (2) Monthly premiums for medical and dental coverage. (3) Annual deductibles for medical and dental coverage. (4 ) Increased employee contributions for medical and dental coverage. (5) A pre-'tax employee deduction plan for medical and dental services. Agenda for VB Meetile 2-12-91 i -2- (6) Retention of Gallagher Bassett , Inc. to set up and administer a pre-tax deduction program. (Please note that details of the foregoing will be available prior to the Village Board meeting on February 12 , 1991 . ) C) Consideration of the following: To, incur a charge of $461 for installation of a new street light by Commonwealth Edison at the southwest corner of Beisner and Biesterfield Roads. To incur a monthly energy and maintenance charge of $33 .38 for sodium vapor street lights at the southwest and northeast corners of Beisner and Biesterfield Roads. (Last November, Staff was directed to determine costs associated with a second street light at Beisner and Biesterfield Roads. (There is an existing 400 watt mercury vapor light at the northeast corner of Beisner and Biesterfield Roads. In order to improve the lighting at the intersection it is recommended to retrofit the existing street light to a 400 watt sodium vapor and add an additional 400 watt sodium vapor at the southwest corner.. (The recommended sodium vapor lights would give the same lighting effect as used by the State of Illinois for the interchange. ) D) Consideration to authorize the expenditure of $12 ,224 .84 to the Cook County Department of Highways for shared traffic signal maintenance under the 1991 maintenance contract. (Adequate funds are budgeted and available for this purpose. (The cost of last year ' s contract was $9 ,983 .68 . This year's contract is 14 . 7°% greater than last year without including the addition of the signal at the intersection of Devon and Pierce . (The annual bidding of this contract is performed by the Cook County Highway Department (Reports from the Director of Public works and Purchasing Agent recommending approval are attached. ) . . .please continue Agenda for VB Meet 2-12-91 E) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Fire Gear, Aspen, Colorado, for furnishing and delivering 40 sets of structural firefighting turnout clothing in the amount of $641 .81 per set at a cost not to exceed $25, 672.40. (Of the five bids submitted, only one (Fire Gear) met the Village 's specifications. (Adequate funds are budgeted and available for this expenditure. Reports from the Fire Chief and the Purchasing Agent recommending approval are attached. ) F) Consideration to authorize the Village Manager to enter into a contract with Avalon Banquets, 1905 E. Higgins Road, for the Annual Awards Banquet in the amount of ,$29 .50 per person. (The Banquet is scheduled for Friday, April 26, 1991 . ) G) Consideration to award a purchase contract to Motorola Inc. , Schaumburg, IL for the purchase of two (2) KDT 280 Mobile Data Terminals and two (2 ) Syntor X ISPERN radios, through the Illinois State Joint Procurement Agreement in the amount of $12 , 194 . (The equipment is to be installed in the two (2) additional Police cars which were approved for purchase by the Village Board on December 11 , 1990 . (Reports from the Chief of Police and the Purchasing Agent recommending approval are attached. ) H) Consideration of the following: To waive the formal bidding process; and To award a purchase contract for self-contained breathing apparatus equipment manufactured by MSA to Air One, Inc. , Schaumburg, IL (the exclusive MSA territorial dealer) in an amount not to exceed $2.3 ,598 .50 . (The Fire Department has standardized its breathing apparatus equipment . The Department requests waiving the bidding process and awarding a purchase contract to MSA equipment for the following reasons: . . .please continue Agenda for VB Meeti•. 2-12-91 1 ) Departmental personnel are familiar with the equipment which is critical for safety reasons; 2) Parts are interchangeable from one unit to another; 3 ) Equipment can be readily serviced by the local vendor ('Air one in Schaumburg) ; and 4 ) A minimum spare part. inventory needs to be maintained . (Sufficient funds are budgeted and available for this expenditure . (Reports from the Fire Chief and Purchasing Agent recommending approval are attached. ) I) Consideration to authorize Firefighter Robert Stecki to attend the Hazardous Material Emergency Response course at College Station, Texas, March 16-22, 1991 , at a cost not to exceed $1 ,871 . (Sufficient funds are available in the Fire Department 1990-91 Budget for this expenditure . ) J) Consideration to adopt RESOLUTION NO. 6-91 (attached) , accepting the completed traffic sign upgrade project in the Village. (The Village received a grant from IDOT in December 1989 to upgrade Village traffic signs. Through the Grant program, 2, 094 signs were upgraded at a cost of $80 ,500 which will be reimbursed to the Village by IDOT. (Formal acceptance of the project by resolution is required to complete the program. (A report from the Director of Public Works recommending approval is attached. ) Agenda for VB Meeti. 2-12-91 BOARDS AND COMMISSIONS. 8 . CAPITAL IMPROVEMENTS COMMITTEE a . Disposition of Wells 9 . JUDICIARY, PLANNING AND ZONING COMMITTEE a . Commercial Vehicles parking in residential areas 10 .PERSONNEL COMMITTEE a. Health Care ,Plan Il .PLAN COMMISSION a. Elk Grove Park and Shop -- Rezoning B-1 to B-3 to permit expansion of Shell property located at the Northwest corner of Park and Shop (P.H. held 8-16-89 ) b. Organization of Zoning ,Ordinance C. Parking Requirements for shopping centers .Zoned B-2 and B-3 d. Zoning Performance Standards e. Christus Victor Lutheran Church - Screening Plan 12 .ZONING BOARD OF APPEALS a . Elk Grove Park and Shop - Variation to number of parking spaces (P.H. held 10-30-90) b. . 1203 Timber Drive - Variation to encroach nine (9) feet into the required 25-foot sideyard setback for. a room addition (P.H. 1-22-91) 13 .REPORTS OF. OTHER BOARDS , COMMISSIONS & COMMITTEES a . Cable Television Committee b. O 'Hare Advisory Committee C , Community Service Board d. Suburban O 'Hare Commission e . TRANSPART f. Recycling Committee 9- Illinois International Convention Center 14 .ORDINANCES, RESOLUTIONS `AND COMMUNICATIONS Agenda for VB Meetio 2-12-91 15 . UNFINISHED BUSINESS A. Pending Action by Village Board: B . Pending Action by Village Attorney: C. Pending Action by Others: 16.REPORT FROM VILLAGE MANAGER 17.P]EW BUSINESS 19 .ADJOURNMENT C: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Willis , Boffice, Cech, Coney, Engelbrecht , MacArthur, Knickerbocker, Parrin, Rummel, Smith (2) mw ADDENDUM to AGENDA Village Board Meeting February 12, 1991 6. CONSENT AGENDA (continued) K) Consideration -to 'reject all bids received for -a prisoner transport vehicle for the Police -Department *on ..the :basis that, :all 'of the bids greatly -exceed the Budget. for that item. (The specifications for the vehicle are being reviewed and revised for the purpose of re-bidding this vehicle. (Reports from Police Commander Rose and the Purchasing Agent are attached. ) mw c: Zettek ( 2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Willis, Boffice, Cech, Coney, Engelbrecht, MacArthur, --Knickerbocker., -Parrin, -Rummel, -Sm th :(2)