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HomeMy WebLinkAboutAGENDA - 11/10/1992 - VILLAGE BOARD AGENDA 1 1 Next ORD: 2274 (2275) Next RES: 66-92 (72-92) Recess: 9 p.m. AGENDA Regular Village Board Meeting November 10, 1992 Elk Grove Village 1 . Call to Order 2 . Invocation 3. Approval of Minutes of October 27, 1992 4 . President 's Report 5. Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to award a professional services contract to SEC Donohue, Inc. , Schaumburg, Illinois, to perform a .water capacity and control system study in an amount not to exceed $8,500.. (The study will analyze and formulate possible solution for the western zone of the Village 's water system (west of Rohlwing Road) . At certain times during the year, the system in this area experiences stress as the water system is operated at maximum capacity and the reservoirs are significantly depleted. (Of the three (3) firms that responded to the request for service, SEC Donohue had the highest ranking to perform the work based upon experience on similar projects and the qualifications of the project team. SEC Donohue has agreed to perform the work at the negotiated price. (Sufficient funds are available for this expenditure. (A report from the Department of Public Works is attached. B) Consideration of the following: - _ To waive the formal bidding process; and , To award a blanket purchase contract to Kale Uniforms, Agenda for V9 Meeting 11-10-92 -2- Chicago, Illinois, for Fire Department uniforms for the period November 1 , 1992, through April 30, 1993, in an amount not to exceed $14, 100. (Kale Uniforms has provided quality uniforms in the past and is the only known source available at this time for Fire and Police Department uniforms. Past attempts to locate additional sources for these uniforms have proven ineffective. (The contract includes the purchase of firefighter uniforms and accessories. (Sufficient funds are budgeted and available for this purchase. (Reports from the Purchasing Agent and Fire Chief recommending approval, are attached. ) C) Consideration to authorize Police Sergeant Gordon S. Hollywood to attend the School of Police Staff and Command at Northwestern University, Evanston, Illinois, from January 11 , 1993 until March 19, 1993, at a cost not to exceed $2,500. (Sufficient funds are budgeted and available for this purpose) . D) Consideration to increase the Village Clerk's FY 1992-93 budget $2,671 , for the purchase of an IBM micro computer (PC) and Word Perfect Software for the indexing of Village minutes and official documents. (The IBM PC will be purchased in lieu of purchasing a CRT as approved in this fiscal year's budget. Approximately $1,200 is budgeted for the terminal. Those funds will be combined with the $2,671 , to purchase the PC software. (The AS400 offers an indexing program similar to the IBM program but it is limited to retrieving information and is not as cost effective as the IBM PC package. (The total cost for the PC, Word Perfect program, and indexing program is $3,871 . This compares with an estimated cost of $4,650, for the CRT and AS400 indexing program, resulting in a difference of $779, with the PC alternative. (Reports from the Village Clerk and Purchasing agent are attached. ) E) Consideration to concur with the granting of a variation to Section 8-4-4B-1 of the Municipal Code, allowing Sheraton Suites to operate an illuminated, rotating beam on November 5, 1992. (Since permission for the request was needed prior to Agenda for VB Me*_ ng 11-10-92 • the Village Board Meeting, this will confirm the granting of the variation. ) F) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Avalon Petroleum Company, Markham, Illinois, to furnish and deliver gasoline and Diesel Fuel for the period December 1 , 1992, through November 31, 1993, in an amount not to exceed $181,466.50. (Avalon Petroleum is the lowest bidder based upon the lowest daily fuel price on the day of delivery, plus 1 .4 cents per gallon fixed fee. (The Village has an option to extend the contract each year through November 31 , 1998, with the provision that Avalon cannot exceed the percentage increase in the Chicago Area Consumer Price Index, which is limited to 5% per year. (Reports from the Purchasing Agent and Director of Public Works, recommending approval are attached. ) G) Consideration to adopt RESOLUTION NO. 66-92 (attached) authorizing the Village President to execute an easement agreement with Commonwealth Edison for Right-of-Way (North of Rockwood Drive) . (The easement agreement allows the Village to install a 12" storm sewer across the Commonwealth Edison Right-of-Way, north of Rockwood Drive. The sewer will serve as an outlet storm sewer from the new detention basin the Village is constructing under the Phase II Drainage Improvements Project behind Shadywood Lane. (A report from the Director of Engineering & Community Development recommending approval, is attached. ) H) Consideration of the following: to adopt RESOLUTION NO. 67-92 (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and Hamilton Partners Elk Grove Limited Partnership (Mallard Crossing) ; and, to adopt RESOLUTION NO. 68-92 (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and Wal-Mart, Inc. (Mallard Crossing) . Agenda for VB Mee'Eing I1-10-92 • -4- (The license agreements are necessary for village personnel to have full access to the Shopping Center's domestic water service site. Such private property access is required so as to terminate water service without impacting the fire suppression system. (A similar agreement was executed with the Sheraton Suites (Marriott) Hotel . (The village Attorney has reviewed the agreement and finds it acceptable. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) I) Consideration to adopt RESOLUTION No. 69-92 (attached) releasing a letter of Credit No. SPL30433, accepted by Resolution 57-91 and accepting a Deed of Conveyance/Bill of Sale and Maintenance Bond No. 501558258, in the amount of $310, 722, expiring October 27, 1994, guaranteeing the maintenance of public improvements for Talbot 's Mill Subdivision (Devon/I 290) . (The Talbot 's Mill Subdivision improvements were completed to satisfaction in July 1992 . (The maintenance bond guarantees the public improvements of street lighting, underground water and sewer lines and street pavement for a period of two (2) years. (A report from the Director of Engineering and Community Development recommending approval, is attached. ) J) Consideration of the following: To concur with the reorganization of upper management positions in the Fire Department as recommended by the Fire Chief and concurred with by the Village Manager; To adopt Ordinance No. 2274 (attached) amending the position classification and salary plan of the Village of Elk Grove Village; and, - To adopt RESOLUTION NO. 70-92 (attached, amending the list of positions eligible for management vacation days. (The ordinance creates the following positions: 2nd Deputy Fire Chief; Assistant Fire Chief; and Administrative Assistant-Fire Department. in addition, the Ordinance deletes the following positions: Two (2) Captain positions; Administrative Aide-Civil Defense; and inactive positions in the Village 's uniformed services) . (The position of Assistant Chief will be eligible for two management days) . Agenda for VB Meng 11-10-92 • -5- K) Consideration to adopt RESOLUTION NO. 71-92 (attached) authorizing the Village President to execute a consent form concerning an amendment to the series 1984 Industrial Revenue Bonds issued for La Quinta Motor Inns. (An amendment was previously authorized by the Village Board in June. This amendment allows for the refinancing of mortgage and other securities related to the amendment approved by the Village in June. (The Village Attorney reviewed the agreement and has no objection. ) L) Consideration to extend the professional service contract with Integrated Technology Group (ITG) to supply professional data processing services for an additional 30- day period at a cost not to exceed $20,000. (The budget has already been increased to accommodate the extension. Staff, in concert with the Village Attorney, is currently reviewing proposed language for a revised contract with ITG. That contract will be presented to the Village Board within the next several weeks. ) Agenda for VB McAng 11-10-92 -6- REGULAR AGENDA 7. Consideration to amend the approved FY 1993 Budget for the Capital Projects Fund as follows: Approved FY 93 Budget $12,248,500 Underground Biesterfield Electrical $ 315,000 Landmeier Road Improvements (moved to FY 93) $ 80,000 Deleted projects (1 ,530,000) Adjusted estimated ( 630,000) (1, 765,000) Revised FY 93 Budget $10,483,500 (The amended Capital Projects Budget is $1 , 765,000 less than originally approved. (A report was previously distributed on 10/19/92 . (This item was tabled at the 10/27/92 Regular Village Board Meeting. ) Agenda for VB Meoing 11-10-92 • -7- BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE a . Ridge Avenue Lift Station - Forcemain vs. Gravity Sewer 9. JUDICIARY PLANNING AND ZONING COMMITTEE 10. PERSONNEL COMMITTEE a. Americans with Disabilities Act Issues 11 .PLAN COMMISSION a. Organization of Zoning Ordinance b. Super K-Mart - Review Site Plan and Landscape Plan C. Meadow Grove Apartments - Amendment to Special Use Permit (P.H. 11-18-92) 12 . ZONING BOARD OF APPEALS 13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee b. O 'Hare Advisory Committee C. Community Service Board d. Suburban O'Hare Commission e. Illinois International Convention Center f. NWMC Technical Transportation Planning Group 14.ORDINANCES, RESOLUTIONS AND COMMUNICATIONS Agenda for VB Melting 11-10-92 -8- 15. UNFINISHED BUSINESS A. Pending Action by Village Board: B. Pending Action by Village Attorney: 1 . At the 10/13/92 VB meeting the Village Attorney was directed to prepare an amendment to the Schreiner Annexation Agreement. C. Pending Action by Others: 16.REPORT FROM VILLAGE MANAGER 17.NEW BUSINESS 18.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be assessable to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2) lk