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HomeMy WebLinkAboutAGENDA - 10/13/1992 - VILLAGE BOARD AGENDA Next ORD: 2268 (2270) Next RES: 59-92 (61-92) Recess: 9 P.M. AGENDA Regular Village Board Meeting October 13; 1992 Elk Grove Village 1 . Call to Order 2 . Invocation 3. Approval of Minutes of September 22, 1992 4 . President 's Report 5 . Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to approve the Final Pay Estimate and Balancing Change Order (attached) and acceptance of the Elmhurst Road Forcemain project . (Through inspections performed by the Village 's Engineering Department, the work performed by the contractor, Plote, Inc. , has been found to be acceptable. (Plote, Inc. completed the project at the bid price of $28,063 .75 resulting in a Balancing Change Order of $0. 00. The Balancing Change Order is the costs associated with necessary changes that may arise during construction, of which there were none. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration of a request from Quintessence Fragrance Company for a temporary accessory retail business license to sell fragrances and cosmetics at 1325 Pratt for a non-consecutive seven (7) day period . (Quintessence plans to use the warehouse at this location to sell men 's and women 's fragrances and ancillary items. The sale will be held November 20, 21 , 27, 28 and December 4 and 5. The warehouse may also be open by invitation only on November 19 . Quintessence currently operates a retail store at 1583 Elmhurst Road in the Village. . . .please continue Agenda for VB Meting 10-13-92 • -2- (Prior to the opening of the sale, all Village operating departments will ensure that the facility and use complies with all village codes and regulations. (A pro-rated fee of $50 (50% of a full year 's license) will be charged for the license to cover the necessary inspections. (A report from the Director of Finance is attached. ) C) Consideration to increase the Police Department 's Budget by $21 ,000 to purchase safety equipment and Hepatitis B inoculations for sworn police officer personnel, as required under the federally-mandated Bloodborne Pathogen Act . (The Bloodborne Pathogen Act went into effect July 1, 1992 . In order to gain compliance with the Act, $3,000 is needed for safety equipment and $18,000 for Hepatitis B inoculations. (A memorandum was previously distributed on September 25. D) Consideration to authorize the Plan Commission to hold a public hearing on a petition from Meadow Mart Limited Partnership for. an amendment to an existing Special Use Permit (P. U.D. ) to subdivide the property commonly known as Meadow (Perrie) Grove Apartments. (The subdivision divides each apartment building, of which there are seven, in half so that each half will exist on its own lot . Each lotwill be marketed to third parties as investment properties. The remaining property is to be subdivided as one (1) outlot to be. maintained by a property owners association. (A public hearing date has not yet been established. ) E) Consideration of a request from the Elk Grove Park District to waive the policy on the use of the Community Events Sign to allow a message to be posted for 15 days. (The policy on the Community Events sign limits the time to seven (7) days that messages can be displayed. (The Park District wants to advertise its Haunted House October 16-31 , a period of 15 days. The Park District will pay the $5 per day fee for the advertisement . (Staff has no objection to the request . ) Agenda for VB Meting 10-13-92 • -3- F) Consideration of the following: - To waive the formal bidding process; and To award a purchase contract to Monumental Iron Works, Baltimore, MD, in an amount not to exceed $8,427, to furnish and install a black "2 Rail Imperial" handrail on the JFK bridge . (Monumental Iron Works is the sole supplier of the "2 Rail Imperial" handrail . (The item was discussed at the 8/11192 Committee of the Whole meeting. (A report from the Director of Engineering & Community Development is attached. ) G) Consideration to accept the bids for the sale of thirteen (13) surplus vehicles from the following highest bidders: Chicago Motors, Inc. , Chicago, IL for 8 surplus vehicles in the total amount of $12, 862; and Welcome Motors, Chicago, IL, for 5 surplus vehicles in the total amount of $12,513 . (A total of sixteen (16) surplus vehicles were advertised for sale. The remaining three (3) vehicles were awarded to individual bidders for less than $4,000, which requires only the approval of the Village Manager. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) H) Consideration to award a professional services contract to Commonwealth Edison to replace, relocate, and install electrical service equipment for the Lunt Avenue Lift Station, in an amount not to exceed $4,414 . 16. (The lift station is currently serviced by a 550 foot long aluminum wire installed in 1963 . The wire has faulted four times in the last six years and is the maintenance responsibility of the Village. (Under this proposal Commonwealth Edison would relocate and replace the transformer with a ground unit located closer to the .lift station. In addition a new underground service wire would be installed. By relocating the transformer, Commonwealth Edison would become responsible for the new service line. (Other alternatives to contracting with Commonwealth Edison were reviewed but none offered the prospective cost savings and maintenance-free guarantee of this proposal . (A report from the Director of Public Works, recommending approval, is attached. ) Agenda for VB Meoing 10-13-92 • -4- I) Consideration to award professional service contracts to the lowest responsive and responsible bidders for roof removals and replacements at Village facilities as follows: To Marian Professional, Chicago, IL, for the Fire Administration Building in an amount not to exceed $37, 830. To CST Roofing Contractors, Oak Park, IL, for the Public Works Facility, 666 Landmeier Road, in an amount not to exceed $71 ,050. (Sufficient funds are budgeted and .available for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. J) Consideration to award a professional service contract to SEC Donohue, Inc. , Schaumburg, IL, in an amount not to exceed $25,500, to update the Village 's existing digitized base map and storm sewer atlas, and add the sanitary sewer system to the base map . (SEC Donohue, Inc. was selected as the lowest bidder in May 1991 to develop the base map and storm sewer map system at a cost of $32,500. The firm performed the work above satisfactory levels. (SEC Donohue is familiar and knowledgeable of the existing system and has negotiated a price of $25,500 with Public Works based upon last year's contract price. No other vendors were solicited for quotes due to Donohue 's extensive experience with the project and theircompetitive pricing for the work performed in May 1991 . The prices and time estimates for this work are comparable to that of May 1991 . (A report from the Director of Public, Works, recommending approval, is attached. ) Agenda for VB Meting 10-13-92 • -5- K) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Akzo Salt, Inc. , Clarks Summit, PA, for the purchase and delivery of rock salt in an amount of $23 .55 per ton for 3,200 tons for a total not to exceed $75,360. (In previous years the village has entered into a joint purchase agreement with the State of Illinois for rock salt . This year, the village contacted vendors directly who were awarded contracts under the joint purchase agreement with the State. (By contracting directly with the vendor the Village receives the same price as the State but is not required to accept 70 percent of the amount ordered. The Village can, purchase only the amount that is needed. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) L) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Hoyle Road Equipment, Dixon, IL, for the purchase and delivery of two (2) tailgate spreaders in an amount not to exceed $4,400. (The tailgate spreaders will be used to spread salt on Village streets during winter months. (Sufficient funds are budgeted and available for this purchase. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) .M) Consideration to award a purchase contract to the lowest responsive and responsible bidder, McKay Contractors, Inc. , Chicago, IL, at the following unit costs for an estimated expenditure of $27,000 for snow and ice control for the 1992-93 season: — — —� 1992/93 Per Hour Two (2) Road Graders with Operators Regular Time $120.00 .Overtime and Saturdays 140.00. Sundays and Holidays 160.00 Three (3) find Loaders with Operators Regular Time - 120.00 Overtime and Saturdays 140.00 Sundays and Holidays 160.00 Four (4) 6-Wheelers with Operators Regular Time 75.00 Overtime and Saturdays 95.00 Sundays and Holidays 115.00 (Recommendations from the Purchasing Agent and Director of Public Works are attached. (Funds will only be expended on an "as needed" basis. ) Agenda for VB Mee ing 10-13-92 -6- N) Consideration to concur with the decision of the Village Manager to extend the Integrated Technology Group (ITG) 's contract for Data Processing Operations until October 13, 1992, at a cost not to exceed $3,360. (A memo was previously distributed on 9-30-92. ) O) Consideration to adopt ORDINANCE NO. 2268 (attached) , granting a variation of Section 3.54A and 5 . 1 of the Zoning Ordinance to permit the reconstruction of an existing deck in a portion of the required rear yard on property located at 1379 Berkenshire Lane, Elk Grove Village (Hendricks) . (At the 9122192 Village Board meeting authorization was given to the Village Attorney to prepare an ordinance granting the zoning variation. (This item is on the Unfinished Business (Village Attorney) portion of the Agenda. No further action is required. ) P) consideration to adopt ORDINANCE NO. 2269 (attached) , granting a variation of Section 3.54A and 5 . 1 of the Zoning Ordinance to permit the existence of an elevated deck encroaching in the required side setback and required rear yard setback on property located at 1001 Tennessee, Elk Grove Village .(Pydo) . (At the 9122192 Village Board meeting authorization was given to the Village Attorney to prepare an ordinance granting the zoning variation. (This item is on the Unfinished Business (Village Attorney) portion of the Agenda. No further action is required. ) Q) Consideration to adopt RESOLUTION NO. 59-92 (attached) , authorizing the Village President and Village Clerk to execute a plat of easement for a storm sewer in Talbot 's Mill - Lots 20,21 , 22, 23 (Montego Court-Clover Hill Court) . (The Resolution grants an additional 5-foot easement for a public storm sewer that was unintentionally installed by the developer 's contractor on private property. Easements have been obtained by Kimball Hill from the affected property owners. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB McPing 10-13-92 • -7- R) Consideration to adopt RESOLUTION NO. 60-92 (attached) , adopting the Amended Rules and Regulations of the Fire and Police Commission. (The amended Rules were adopted by the Fire and Police Commission on July 27, 1992 . It is the practice of the Village also to adopt those regulations by resolution. (The regulations were last amended in 1985. (The Amended Rules and Regulations, as well as a memorandum noting the changes, were previously distributed on 10-7-92. ) Agenda for VB Meering 10-13-92 • -8- REGULAR AGENDA 7. Consideration of a request (attached) from the Elk Grove Park District to waive $84,500 in Engineering fees for the construction of a Community Recreation Center at the southwest corner of Wellington Avenue and Biesterfield Road. (It has been the past practice of the Village Board to waive engineering fees for other governmental agencies. (A report from the Director of Engineering & Community Development is attached. ) 8. Consideration of a request (attached) from Alice L. Curran, 575 Middlebury, for a variation to Chapter 8, Section 8-12B-1-1 , paragraph D, Easements, of the Municipal Code, to encroach six (6) feet upon a ten (10) foot public utility and drainage easement with a two-tier railroad timber retaining wall . (Commonwealth Edison, NI Gas, Illinois Bell, and Continental Cablevision have granted written permission to encroach into the easement . (There are no village-owned utilities in the easement and the Village will not be utilizing the easement in the future. (The two-tier retaining wall is being constructed to prevent standing water in the easement and increase the usable space of the backyard. Dirt will be placed behind the walls to facilitate this purpose. Stones are to be placed on the remaining four feet of the easement for ease of maintenance and to facilitate drainage movement of water through the easement. (The total height of the retaining_ wall is estimated at 12 feet. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meting 10-13-92 -9- 9) Consideration to grant a request (attached) from Hamilton Partners for a sign variation as follows: -- ITEM PROPOSED RERMITTED BY ORDINANCE VARIATION REQUESTED Number of Freestanding Signs 2 2 None Copy Area per Sign _ a4 Sq. Ft. per Face 45 Sq. Ft. per Face 39 Sq. Ft. per Face 168 Sq. Ft. total 90 Sq. Ft. Total 78 Sq. Ft. Total 87% increase Clearance from bottom > 0 _ _ 10 Ft. 10 Ft. of Sign to ground (The illuminated free standing signs would be located on each of the street frontages (Meacham and Nerge) of Mallard Crossing Shopping Center. (The variation would increase the face area of the signs by 87% . The sign design is unique in featuring two . distinct sign faces separated by four (4) feet of vertical clearance. The Director of Engineering & Community Development recommends approval of this design as it is a higher quality and more aesthetically pleasing than a typical pole sign. (A report from the Director of Engineering & Community Development is attached. ) 10. Consideration of a request (attached) from Schmitt 's Trucking for a sign variation as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED 1 Freestanding Sign 1 1 None Sign Area 96 Sq. Ft. per Pace 45 Sq. Ft. per Face 51 Sq. Ft. per Face 192 Sq. Ft. Total 90 Sq. Ft. Total 102 Sq. Ft. Total. 113% Increase (The petitioner is requesting a variation to re-face an existing free standing illuminated sign to advertise Schmitt 's Trucking as the new occupant (previously occupied by National Car Sales) . National Car Sales was granted a variation for the sign on 2/13/90. (The existing sign is in good condition and the petitioner wants to utilize it rather than incurring the cost of removing and replacing the sign. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meefing 10-13-92 -10- BOARDS AND COMMISSIONS 7. CAPITAL IMPROVEMENTS COMMITTEE a . Ridge Avenue Lift Station - Forcemain vs. Gravity Sewer b. Biesterfield Road (West of Rohlwing) - Speed Limit 8. JUDICIARY, PLANNING AND ZONING COMMITTEE 9 . . PERSONNEL COMMITTEE a. Americans with Disabilities Act Issues 10.PLAN COMMISSION a. Organization of Zoning Ordinance II . ZONING BOARD OF APPEALS 660 Brantwood Ave - Chapeks (Docket 92-13 n t ) Variatioo construct a deck that would encroach seven (7) feet into the required twenty (20) foot rear yard. (P.H. 10-6-92) 1059 Susan Court Viktoras (Docket 92-12) variation for the installation of an above-ground swimming pool to encroach six (6) feet into the eight (8) foot setback requirement . (P.H. 10-6-92) Fairmont Estates Subdivision (Docket 92-14) Variations for the installation of a contiguous fence located on the side lot lines of Lots 10, 11 and 18, and to alter the required dimensions of interior side yards for Lots 10 and 1I . (P.H. 10-6-92) 12 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee . b. O 'Hare Advisory Committee c. Community Service Board d. Suburban O 'Hare Commission e. Illinois International Convention Center f., NWMC Technical Transportation Planning Group 13 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS Agenda for VB Meeting 10-13-92 -11- 14 . UNFINISHED BUSINESS A. Pending Action by Village Board: B. Pending Action by Village Attorney: 1 . At the 9-22-92 VB meeting the Village Attorney was directed to prepare an ordinance granting a variation to reconstruct an existing deck which encroaches 4 feet into the rear yard on property located at 1379 Berkenshire Lane. 2 . At the 9-22-92 VB meeting the Village Attorney was directed to prepare an ordinance granting a variation to allow an existing deck to encroach into the side and rear yard setbacks on property located at 1001 Tennessee. C. Pending Action by Others: 15.REPORT FROM VILLAGE MANAGER 16.NEW BUSINESS 17.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable .Federal and State laws, the meeting will be assessable to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2) as ACCOUNTS PAYABLE WARRANT Will be distributed on Friday, October 9 .