HomeMy WebLinkAboutAGENDA - 09/22/1992 - VILLAGE BOARD AGENDA Next ORD: 2267 (2267)
Next RES: 58-92 (59-92)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
September 22, 1992
Elk Grove Village
1 . Call to Order
2 . Invocation
3. Approval of Minutes of September 8, 1992
4. President 's Report
5. Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration to award a purchase contract to the lowest
responsible bidder, Berthold Nursery, Elk Grove Village,
Illinois, to furnish and plant two hundred (200) balled and
burlapped deciduous shade trees for Village parkways in an
amount not to exceed $174 per tree, and not to exceed a
total contract price of $34,800.
(The contract exceeds the number of trees budgeted
for purchase this year by 50; however, the additional
trees are necessary for the replacement of trees affected
by storm damage earlier this year. The price for the trees
is the lowest in 3 years and reflects a reduction of $20
per tree from last year's price per tree, and $50 per tree
from the 1990-91 price per tree. This savings will allow
the Village to purchase the additional trees and still be
$2, 700 under Budget .
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
B) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Randall Industries,
Elmhurst, Illinois, for one (1) personnel lift for use by
the Public Works Department and Elk Grove Village Library,
in an amount not to exceed $5,302.
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Agenda for VB Meeting 9-22-92
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(Bid specifications were proviced to six (6) potential .
bidders. Randall Industries was the lowest bidder for a
personnel lift that met Village Bid specifications in
that the lift can be maneuvered and operated by one
person. This determination was made after inspecting the
equipment of the bidders.
(On 918/92 the Village Board approved a joint purchase
agreement between the village and the Library for one (1)
personnel lift. The Library is expected to execute the
joint purchase agreement on October 6. The Library staff
concurs with the selection of the Randall Industries lift
for purchase.
(Funds in the amount of $6,400 were budgeted for this
expenditure. Under the joint purchase, the Village 's
portion of the contract amounts to $2, 651 (50%) with the
Library responsible for the remaining amount .
(Reports from the Purchasing Agent and Superintendent
of Building and Fleet Services, recommending approval, are
attached. )
C) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Buckeridge Door
Company, Arlington Heights, Illinois, to furnish and
install three (3) overhead doors at the Landmeier Public
Works facility at a cost not to exceed $7,905.
(The amount of the contract exceeds the $5,500
budgeted for the purchase due to a change in the bid
specifications. The specifications were changed from three
(3) sectional overhead doors to two (2) sectional overhead
doors and one (1) roll-up overhead door.
(The Public Works Department determined that a
roll-up door is necessary to provide for adequate space and
operation of a suspended overhead mechanical lift. A
sectional door, as originally specified, would- be impeded
by the beams suspending the lift from the ceiling.
(Sufficient funds in the amount of $5,500 are
available with an additional amount of $2,405 transferred
for this purchase.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
Agenda for VB Mee•g 9-22-92
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D) Consideration to award a professional service contract to
Environmental Science and Engineering, Inc. , Chicago,
Illinois, to develop an underground storage tank compliance
plan in an amount not to exceed $4,470.
(The Director of Public Works compiled a list of three
(3) professional engineering firms qualified to perform the
service. Of the three (3) firms, Environmental Science and
Engineering has the highest ranking and has agreed to the
specifications of the work at the negotiated price.
(New regulations have been issued by the Environmental
Protection Agency which impact nineteen (19) Village-owned
underground storage tanks. The regulations require a
complete evaluation of all tanks to determine the
appropriate action for compliance.
(At the conclusion of an indepth evaluation,
Environmental Science and Engineering will provide a report
detailing cost estimates and alternative methods of
compliance.
(Sufficient funds are available for this expenditure.
(A report from the Director of Public Works,
recommending approval, is attached. )
E) Consideration to authorize the Village President to execute
a Drop Box Placement Agreement (attached) with DHL Airways
for the placement of two (2) drop boxes on Village
rights-of-way for a three (3) year period beginning
October 1 , 1992.
(The agreement has the same terms and conditions as
current agreements for letter centers with Federal Express
and United Parcel Service (UPS) in Village rights-of-way.
(Under the agreement DHL Airways pays the Village an
annual fee of $233 per drop box. )
Agenda for VB Meeting 9-22-92
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F) Consideration of a request (at*ached) from Special Leisure
Services Foundation for a waiver from Section 6-8-2F of the
Municipal Code to hold a- Casino Night on October 9, 1992,
at Avalon Banquets.
(The Municipal Code .permits organizations whose
principal membership is comprised of Elk Grove residents or
merchants to hold Casino events for charitable purposes.
Special Leisure Services Foundation does not meet this
requirement. Therefore, a waiver is necessary in order--to
hold the event in the Village.
(The. Elk Grove Park District is a member of the
Foundation and the Foundation provides services to Elk
Grove Village residents.
(This item was discussed at the 9/15/92 Committee of
the Whole meeting. )
G) Consideration of a request from .the Boulevard Preschool,
554 E. Devon, to waive its 1992-93 business license fee in
the amount of $100.
(It has been the past practice of the Village Board
to grant fee waivers for not-for-profit organizations.
(A report from the Assistant Director of Finance is
attached. )
H) Consideration to declare the following vehicles surplus
, property:
1980 Oldsmobile 98 Drug Sci me. I63AG69Y3EM843640
1982 Me L x Dru Seizure IMEBP632XCW647123
1984 Chevrolet Impala 601 IGIAL6964EX155485
1984 Chcvrolet Impala 603 IGIAL6961EX155508
1984 Chevrolct Impala 799 IGI kL6969EX155496
. 1986 Ford Crown Victoria 262 .2FABP43F4GX15S791
1986 Ford Crown Victoria '503 2FABP43F9GX153785
1986 Ford Crown Victoria 504 2FAJIP43FIGXI5S791
1986 Ford Crown Victoria 506 2FABP43RGXI5379'
_
.1986 Ford Crown Victoria - 801 2FABP43FXGX15916-
1986 Ford Crown Victoria 802 2FABP43F3GX15916f
1990 Chevrole(Capice229 IGIBL 77LA12 12.`
1990 Chevrolet Carrico 234 IG1BL5472LA1264f
1990 .Chcvrokt Ca rice 235 IGIBL5475LA12652-
1990 Chevrolet Ca rice 239 IGIBL5473LA12682'
1990 Chemist Caprice 244 IGIBL5475LAI2700
(Once the vehicles are declared surplus they will be
sold through a sealed bid process. )
Agenda for VB Meeting 9-22-92 •
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I) Consideration to adopt RESOLUTION NO. 58-92 (attached) ,
authorizing the release of certain Executive Session
minutes of the Elk Grove Village Board.
(As per the Open Meetings Act, all Executive Session
minutes must be reviewed twice per year to determine
whether confidentiality exists regarding Executive Sessions
held since the last review. )
Agenda for VB Meellng 9-22-92 •
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
a. Ridge Avenue Lift Station - Forcemain vs. Gravity Sewer
8. JUDICIARY, PLANNING AND ZONING COMMITTEE
9. . PERSONNEL COMMITTEE
a. Americans with Disabilities Act Issues
10.PLAN COMMISSION
a. Organization of Zoning Ordinance
11 . ZONING BOARD OF APPEALS
1379 Berkenshire Lane - Henricks
Variation to reconstruct an existing deck which encroaches
four (4) feet into the required twenty (20) foot rear yard.
(P.H. held 9-15-92)
1001 Tennessee - Pydo
Variation to allow an existing deck to encroach into the
required side and rear yard setbacks. (P.H. held 9-15-92)
660 Brantwood Ave - Chapeks
Variation to construct a deck that would encroach seven (7)
feet into the required twenty (20) foot rear yard.
(P.H. 10-6-92)
1059 Susan Court - Viktoras
Variation for the installation of an above-ground swimming
pool to encroach six (6) feet into the eight (8) foot setback
requirement. (P.H. 10-6-92)
Fairmont Estates Subdivision
Variations for the installation of a contiguous fence
located on the side lot lines of Lots 10,11 and I8,- and to alter
the required dimensions of interior side yards for Lots 10
and 11 . (P.H. 10-6-92)
12 . REPORTS OF OTHER BOARDS, COMMISSIONS 6 COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. Illinois International Convention Center
f. NWMC Technical Transportation Planning Group
13.ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
Agenda for VB Meeting 9-22-92
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14 .UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Village Attorney:
C. Pending Action by Others:
15 .REPORT FROM VILLAGE MANAGER
16.NEW BUSINESS
17.ADJOURNMENT
in compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be assessable to
individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the village Clerk, preferably no later
than five days before the meeting.
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri,
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)
as