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HomeMy WebLinkAboutAGENDA - 08/11/1992 - VILLAGE BOARD AGENDA Next ORD: 2259 (2262) Next RES: 52-92 (54-92) Recess: 9 P.M. AGENDA Regular Village Board Meeting August 11 , 1992 Elk Grove Village 1 . Call to Order 2. Invocation 3. Approval of Minutes of July 28, 1992 4 . President 's Report 5 . Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Rendon Electric, Inc. , Lake Forest, in an amount not to exceed $6, 750, to remove, furnish and install light fixtures at Fire Station #7, 101 Biesterfield Road. (The contract will provide all material and labor to remove 28 fluorescent lighting fixtures that have been in place for 21 years with fourteen (14) new high-output fixtures. The present lighting fixtures do not provide sufficient illumination of the apparatus floor due to the replacement of an overhead door that provides little natural lighting. (Attached are recommendations for approval from the Purchasing Agent and Fire Chief. The bid is within the funds budgeted for this purpose. ) B) Consideration to increase the Recycling Fund $5,000 for the purchase of 10,000 additional yardwaste stickers for sale at the Finance Counter of the Municipal Complex. (The 5,000 yardwaste stickers purchased at the beginning of the fiscal year have almost all been sold. It is expected that 10,000 additional stickers will be needed to meet demand between now and the end of the fiscal year. The Village must budget for the expenditure but recovers the cost when the stickers are sold. (A report from the Health Coordinator, recommending approval, is attached. ) Agenda for VB Mee�ng 8-11-92 • -2- C) Consideration to allow Firefighters Mark W. Percudani Brian P. McVeigh and Michael D. Sharp to attend the Firefighter II Certification Class in Arlington Heights, Illinois, from August 17 to September 25, 1992, at a cost not to exceed $1 , 197 per person, for a total cost of $3,591 . (Sufficient funds are budgeted and available for this expenditure. ) D) Consideration to adopt ORDINANCE NO. 2259 (attached) , authorizing the appointment of Gary E. Parrin, Village Manager, as the Alternate Director to the Solid Waste Agency of Northern Cook County. (A motion was made and approved at the 7-28-92 Village Board meeting authorizing Parrin 's appointment as the Alternate Director of SWANCC, succeeding Charles A. Willis. it has since been learned that the appointment must be made in the form of an ordinance. (The ordinance appoints Village Manager Gary E. Parrin as an Alternate Director of the Solid Waste Agency of Northern Cook County. ) E) Consideration to adopt ORDINANCE NO. 2260, amending Section 3, Paragraph b of ORDINANCE NO. 2251 (Schnell II Annexation) . (The ordinance corrects a miscalculation of the recapture fees from $766.32 to $425 .95, resulting in an overpayment of $340.37 by Batler and Schwartz. A refund in the amount of $340.37 is due to Batler and Schwartz. ) F) Consideration of the following: To adopt RESOLUTION NO. 52-92 (attached) ; authorizing the Village President to execute an annexation agreement for the annexation of the . 64 acre Kantzavelos property located at 2731 E. Old Higgins Road. To waive the first reading of an ordinance and adopt ORDINANCE NO. 2261 , annexing and zoning the property B-2 for the 0. 64 acre Kantzavelos property located at 2731 E. Old Higgins Road. . . .please continue Agenda for VB Mee ing 8-11-92 • -3- (The 3-(The ordinance will be distributed prior to the 8111 /92 Village Board meeting. (This item appears under the Unfinished Business (Village Attorney) portion of the Agenda. No further action will be required on this item. (The Village President is required to vote on the Annexation ordinance. ) G) Consideration to adopt RESOLUTION NO. 53-92 (attached) , authorizing the Village President to execute an agreement with P.A.C.E. for the continuation of the Dial-A-Ride program. (The terms of the proposed agreement are the same as the current agreement. The new contract will be effective through August 14, 1993 . Sufficient funds are budgeted and available for this expenditure. H) Consideration to adopt RESOLUTION NO. 81-92 (attached) , honoring village Manager Charles A. Willis for his 25 years of service as Village Manager. (The resolution was formally presented to Charles A. Willis on 7/31192. ) I) Consideration to establish the salary of the Village Manager at $72,500 per year. Agenda for VB Meffing 8-11-92 • -4- BOARDS AND COMMISSIONS 7. CAPITAL IMPROVEMENTS COMMITTEE 8. JUDICIARY PLANNING AND ZONING COMMITTEE a. Fairmont Estates - 18-lot subdivision (SE intersection of Biesterfield and West Glenn) 9. PERSONNEL COMMITTEE 10.PLAN COMMISSION a. Organization of Zoning Ordinance II . ZONING BOARD OF APPEALS 12 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee b. O'Hare Advisory Committee C. Community Service Board d. Suburban O 'Hare Commission e. Illinois International Convention Center f. NWMC Technical Transportation Planning Group 13.ORDINANCES RESOLUTIONS AND COMMUNICATIONS Agenda for VB Meting 8-11-92 • -5- 14 . UNFINISHED BUSINESS A. Pending Action by Village Board: B. Pending Action by Village Attorney: 1 ) At the 7/28/92 VB meeting, the President and Village Board directed the Village Attorney to prepare an ordinance amending the Zoning Ordinance to permit preschools and daycare centers in B-1 zoned districts. 2) At the 7/28/92 VB meeting the President and Board of Trustees directed the Village Attorney to prepare an ordinance granting a variation from the Zoning Ordinance to construct a shed that will encroach closer than 6 feet into the sideyard; and stipulating that a fence be installed to screen the shed from view. 3) At the 7/28/92 VB meeting the President and Board of Trustees directed the Village Attorney to prepare an ordinance and resolution annexing the Kantzavelos property located at 2731 E. Old Higgins Road. C. Pending Action by Others: 15.REPORT FROM VILLAGE MANAGER 16.NEW BUSINESS 17.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the hearing will be assessable to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the hearing. c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2) mw ADDENDUM to F(egular Village Board Agenda August 11 , 1992 6. CONSENT AGENDA (continued) J) Consideration to authorize the following in accordance ,with the provisions of the Police Union Contract : A wage determination of $200,000 to account for retroactive wages and overtime for Police Officers for FY 1991-92; and, To increase the FY 1992-93 Police Department Budget $200,000 to account for salary increases and retroactive salaries (May 1-31) and overtime for Police Officers. (Sufficient funds remain in the FY 1991-92 Budget to cover the expenditure. An increase to that Budget is not necessary. (The FY 1992-93 Budget will require an increase to account for salary increases for this fiscal year. Since the contract was executed on May 26, retroactive pay for the month of May will be included in the Budget increase. ) c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2) mw ..AC Form Print form tPLACE THIS EDGE INTO SCANNER Document Type AGENDA Meeting Date 07-28-92 Description Village Board Agenda I Start Time 19:00 E� r 1 P 1 JJ f VCMINUT i i �,� ,, ��„ ,,1 ,, Next ORD: 2256 (2260) Next RES: 49-92 (51-92) Recess: 9 P.M. AGENDA Regular Village Board Meeting July 28, 1992 Elk Grove Village 1 . Call to Order 2. Invocation 3 . Approval of Minutes of July 14, 1992 4 . President 's Report 5. ' Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to authorize payment of $1,250 to the Northwest Municipal Conference for the joint intervention in the Foreign Fire Insurance litigation. (This item was discussed and approved at the 3117/92 Committee of the Whole meeting. The $1 ,250 contribution would be used to establish a $10,000 fund to employ an attorney to intervene in the Foreign Fire Insurance litigation. In total, eight (8) communities are contributing to the establishment of the fund. ) B) Consideration of the following: To waive the formal bidding process; and, To award a purchase contract to Door Systems, Elk Grove Village, IL, in an amount not to exceed $4,600 for ten (10) electronic-eye safety devices for overhead doors at the four (4) fire stations. (Door Systems provided the Village with ten (10) devices in February 1992 . The additional devices are necessary to complete the installation for all overhead doors. It is recommended that the Village utilize the same vendor to ensure identical devices and standard working mechanisms for all twenty (20) overhead doors. In addition, a sole vendor will aid us in maintenance and service of the devices. . . continued Agenda for VB MeeOng 7-28-92 -2- (Door Systems ' July 1992 proposal is the same as its January 1992 formal bid. (Sufficient funds are budgeted and available for this purchase. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) C) Consideration of a request from Tim and Jennifer Manczko, 1031 Arkansas Drive, to grant a variation from Chapter 8, Section 8. 004, EASEMENTS, to construct a swimming pool which infringes 4 feet upon a 15-ft . public utility and drainage easement. (The petitioner has received written authorization from Edison, Northern Illinois Gas, Illinois Bell and Continental Cablevision granting their permission to infringe upon the easement. (Engineering & Community Development has verified that no Village-owned utilities are within the easement and the Director does not foresee the village 's utilizing this space in the future. (The Village will retain full rights of the easement with restoration limited to its existing state prior to construction of the swimming pool . (A report from the Director of Engineering & Community Development, recommending approval, is .attached. ) D) Consideration to waive the formal bidding process and to award a purchase contract to Motorola, Inc. , Schaumburg, IL, in conjunction with the current Illinois State Contract under the Joint Procurement Agreement, for eighteen (18) hand-held radios and three (3) mobile radios. (The purchase of the Police radios was approved in the 1992/93 Fiscal Year Budget. All radio equipment is standardized using Motorola equipment. (Sufficient funds are available with a budget transfer of $140 to cover the expenditure of one mobile radio. (Reports from the Purchasing Agent and Police Chief, recommending approval, are attached. ) Agenda for VB Mee-ng 7-28-92 -3- E) Consideration of the following: To increase the FY 1992/93 Budget by $2,670; and, To authorize the payment of $3,463 to the Greater Woodfield Convention and Visitors Bureau for the balance of dues based on Hotel/Motel Tax Revenues. (The budgeted amount of dues was based on Budget projections for the 12-month receipt of hotel/motel tax revenues. Our actual receipts exceeded our estimates and since our dues are based on actual receipts (8$ of a 4% tax base) , it is necessary to increase the Budget in order to make final payment . (The Village previously advanced 11 months of dues. ) F) Consideration of the following: To reject the bid submitted by Milaeger Wells Company for failure to comply with bid specifications; To declare as surplus property the existing pumping equipment from Wells #1, 3, 5, 7 and 10; and, To award a contract to the lowest responsive and responsible bidder, Layne-Western Company, Inc. , Aurora, IL, to furnish all labor, equipment, and materials necessary to seal and abandon five (5) wells in an amount not to exceed $82,950, which includes trade-in value for well equipment . (The bid submitted by Milaeger Wells Company did not provide a fixed price for the total amount of materials required. Therefore, the final price is unknown. All other bid proposals provide a lump sum total amount to complete the project . (The Layne-Western Company bid proposal includes the trade-in price of the existing pumping equipment, as requested in the bid specifications. (Sufficient funds are available and budgeted for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) G) Consideration to authorize Fire Chief James D. MacArthur to attend the 1992 International Association of Fire Chiefs Annual Conference in Anaheim, CA, from September 11 until September 16, at a cost not to exceed $1 ,127. H) Consideration to authorize Police Sergeant Michael D. Kirkpatrick to attend the School of Police Staff and Command at Northwestern University from September 28 until December 4, at a cost not to exceed $2,500.