HomeMy WebLinkAboutAGENDA - 07/28/1992 - VILLAGE BOARD AGENDA Next ORD: 2256 (2260)
Next RES: 49-92 (51-92)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
July 28, 1992
Elk Grove Village
1 . Call to Order
2. Invocation
3 . Approval of Minutes of July 14, 1992
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration to authorize payment of $1 ,250 to the
Northwest Municipal Conference for the joint intervention
in the Foreign Fire Insurance litigation.
(This item was discussed and approved at the 3/17/92
Committee of the Whole meeting. The $1 ,250 contribution
would be used to establish a $10,000 fund to employ an
attorney to intervene in the Foreign Fire Insurance
litigation. in total, eight (8) communities are
contributing to the establishment of the fund. )
B) Consideration of the following:
To waive the formal bidding process; and,
To award a purchase contract to Door Systems, Elk
Grove Village, IL, in an amount not to exceed $4,600
for ten (10) electronic-eye safety devices for
overhead doors at the four (4) fire stations.
(Door Systems provided the Village with ten (10)
devices in February 1992. The additional devices are
necessary to complete the installation for all overhead
doors. it is recommended that the Village utilize the same
vendor to ensure identical devices and standard working
mechanisms for all twenty (20) overhead doors. in
addition, a sole vendor will aid us in maintenance and
service of the devices.
. . continued
Agenda for VB Meeting 7-28-92
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(Door Systems ' July 1992 proposal is the same as its
January 1992 formal bid.
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Purchasing Agent and Fire Chief,
recommending approval, are attached. )
C) Consideration of a request from Tim and Jennifer Manczko,
1031 Arkansas Drive, to grant a variation from Chapter 8,
Section 8.004, EASEMENTS, to construct a swimming pool
which infringes 4 feet upon a 15-ft. public utility and
drainage easement .
(The petitioner has received written authorization
from Edison, Northern Illinois Gas, Illinois Bell and
Continental Cablevision granting their permission to
infringe upon the easement.
(Engineering & Community Development has verified
that no Village-owned utilities are within the easement and
the Director does not foresee the village 's utilizing this
space in the future.
(The Village will retain full rights of the easement
with restoration limited to its existing state prior to
construction of the swimming pool .
(A report from the Director of Engineering & Community
Development, recommending approval, is .attached. )
D) Consideration to waive the formal bidding process and to
award a purchase contract to Motorola, Inc. , Schaumburg,
IL, in conjunction with the current Illinois State Contract
under the Joint Procurement Agreement, for eighteen (18)
hand-held radios and three (3) mobile radios.
(The purchase of the Police radios was approved in the
1992/93 Fiscal Year Budget. All radio equipment is
standardized using Motorola equipment .
(Sufficient funds are available with a budget transfer
of $140 to cover the expenditure of one mobile radio.
(Reports from the Purchasing Agent and Police Chief,
recommending approval, are attached. )
Agenda for VB Mee*ng 7-28-92
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E) Consideration of the following:
To increase the FY 1992/93 Budget by $2, 670; and,
To authorize the payment of $3,463 to the Greater
Woodfield Convention and Visitors Bureau for the
balance of dues based on Hotel/Motel Tax Revenues.
(The budgeted amount of dues was based on Budget
projections for the 12-month receipt of hotel/motel tax
revenues. Our actual receipts exceeded our estimates and
since our dues are based on actual receipts (8% of a 4% tax
base) , it is necessary to increase the Budget in order to
make final payment .
(The village previously advanced 11 months of dues. )
F) Consideration of the following:
To reject the bid submitted by Milaeger Wells Company
for failure to comply with bid specifications;
To declare as surplus property the existing pumping
equipment from Wells #1 , 3, 5, 7 and 10; and,
To award a contract to the lowest responsive and
responsible bidder, Layne-Western Company, Inc. ,
Aurora, IL, to furnish all labor, equipment, and
materials necessary to seal and abandon five (5) wells
in an amount not to exceed $82,950, which includes
trade-in value for well equipment .
(The bid submitted by Milaeger Wells Company did
not provide a fixed price for the total amount of
materials required. Therefore, the final price is
unknown. All other bid proposals provide a lump sum
total amount to complete the project .
(The Layne-Western Company bid proposal includes
the trade-in price of the existing pumping equipment,
as requested in the bid specifications.
(Sufficient funds are available and budgeted for
this purpose.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
G) Consideration to authorize Fire Chief James D. MacArthur
to attend the 1992 International Association of Fire Chiefs
Annual Conference in Anaheim, CA, from September 11 until
September 16, at a cost not to exceed $1 , 127.
H) Consideration to authorize Police Sergeant Michael D.
Kirkpatrick to attend the School of Police Staff and
Command at Northwestern University from September 28 until
December 4, at a cost not to exceed $2,500.
Agenda for VB Meeng 7-28-92 •
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I) Consideration to adopt ORDINANCE NO. 2256 (attached) ,
amending Title 6, Chapter 4, Section 6-4-6, LIMITED LOAD
STREETS, of the Official Code of the Village of Elk Grove
Village pertaining to weight restrictions for vehicles
traveling on Rohlwing Road.
(The ordinance will place a 12-ton Weight Limit sign
on Rohlwing Road north of Biesterfield in Elk Grove
Village. Schaumburg has already posted a 12-ton weight
limit on Martingale Road.
(This item was discussed at the 7114/92 Committee of
the Whole meeting. )
J) Consideration to adopt ORDINANCE No. 2257 (attached) ,
amending Title 3, Chapter 5, Article J, AUTOMATIC FOOD
VENDING MACHINES, of the Official Code of the Village of
Elk Grove Village.
(The ordinance clarifies the definitions of vending
machines for the appropriate license fees. in addition,
the ordinance specifies a more practical method of
enforcement regarding unpaid citations.
(The Village Attorney has reviewed and approves the
recommended amendments.
(A report from the Deputy Chief of Police is
attached. )
K) Consideration to adopt ORDINANCE NO. 2258 (attached) ,
amending the Official Code of the Village of Elk Grove
Village, Section 6-4-4, YIELD RIGHT-OF-WAY INTERSECTIONS.
(The ordinance will establish Yield signs at the
intersection of Sycamore and Aspen.
(If a driver fails to slow down and yield the
right-of-way at the intersection, it is possible to have a
"fronting-out" problem due to uneven pavement which
resulted from drainage improvements performed several years
ago. Attempts have been made in correcting the
fronting-out problem but have proven unsuccessful . The
Yield signs are recommended as other solutions are
evaluated to correct the problem)
L) Consideration to adopt ORDINANCE NO. 2259 authorizing
Commonwealth Edison Company to use the public ways and
other public property in conjunction with its construction,
operation and maintenance of an electric system in and
through the Village of Elk Grove Village, Cook County,
Illinois.
(This item was discussed at the 7114192 Committee of
the Whole meeting. Copies of the ordinance and franchise
agreement were previously distributed. )
Agenda for VB MeePng 7-2$-92 •
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M) Consideration to adopt RESOLUTION NO. 49-92 (attached) ,
authorizing the Village President and Village Clerk to
execute an ADA (Americans with Disabilities Act) Grievance
Policy.
(A grievance policy is required under the Americans
with Disabilities Act to effectively handle complaints
regarding the Village 's compliance with the ADA.
(A copy of the grievance policy is attached. )
N) Consideration to adopt RESOLUTION NO. 50-92 (attached) ,
authorizing the Village Clerk, Deputy Clerk, Village
Manager, and Village Treasurer to have access to the safety
deposit box maintained by the Village of Elk Grove Village
at the NBD Bank of Elk Grove, and that two of those
designated persons need be present to open said box.
(The Resolution authorizes the Deputy Clerk, in
addition to the Village Clerk, village Manager, and Village
Treasurer, to have access to the safety deposit box. In
addition, the Resolution amends current policy of one
authorized signer to two authorized signers when gaining
access to the box, as recommended by our auditors.
(These changes are recommended because it provides
more flexibility, increases security, and decreases the
probability of error in the handling of documents.
(Reports from the Village Clerk and Director of
Finance, recommending approval, are attached. )
Agenda for VB Meeng 7-28-92
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
8. JUDICIARY, PLANNING AND ZONING COMMITTEE
9. PERSONNEL COMMITTEE
10.PLAN COMMISSION
a . Organization of Zoning Ordinance
b. Kantzavelos annexation and rezoning to construct a
restaurant on property located at 2731 E. Old Higgins Road
(PH 5-20-92) (Rescheduled to 6-3-92) .
C. LaQuinta Annexation Agreement - Site Plan Amendment
(Spaghetti Warehouse)
d. Bolger Text Amendment to allow preschools and daycare
centers in B-1 zoned districts.
e. Fairmont Estates - 18-lot subdivision (SE intersection of
Biesterfield and W. Glenn)
I1 . ZONING BOARD OF APPEALS
744 Bonita Avenue - Rode
Variation to construct a shed that will encroach closer
than six (6) feet into the side yard lot line.
12 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. Illinois International Convention Center
f. NWMC Technical Transportation Planning Group
13 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
Agenda for VB Mee*ng 7-28-92
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14 . UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Village Attorney:
C. Pending Action by Others:
15 .REPORT FROM VILLAGE MANAGER
16.NEW BUSINESS
17.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the hearing will be assessible to
individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later
than five days before the hearing.
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri,
Tosto, Willis, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel, Smith (2)
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ADDENDUM
to
Regular Village Board Agenda
July 28, 1992
6. CONSENT AGENDA (continued)
O) Consideration to award a professional service
contract to Integrated Technology Group (ITG) ,
Schaumburg, IL, to provide facilities management
transition services in an amount not to exceed
$31 ,500 for a term not to exceed fourteen (14)
weeks.
(The Village 's current Data Processing contract
with DCI expires at the end of July. The Village has
found professional and competent individuals to fill
the three Data Processing positions necessary to
bring the operations in-house.
(During the extensive recruitment process the
Village received applications from individuals with
system design and programming experience, but lacking
specific experience on an AS/400 system which uses
RPG language.
(To ensure a successful transition the Finance
Department recommends retaining a consultant not only
to train the new Data Processing staff on the AS/400,
but to run the system during the transition period.
(The Finance Director recommends retaining ITG
to perform the training. ITG personnel have been
involved with the Village 's Data Processing
facilities in the past and are familiar with its
operations. ITG staff is technically competent on
the AS1400 system.
(The contract with ITG is based on $60 per hour
and represents a maximum amount for the 14-week
period. However, after the first eight weeks it is
anticipated the amount of time could be reduced to a
few hours per week, thereby avoiding spending the
entire amount .
. . .please continue
(Including the training and system management,
the Village will not exceed its first year cost
estimate of $186,957. The Village received cost
savings in salaries as new staff will work nine
months of this fiscal year rather than ten months as
originally planned, and a consultant programmer left
in mid-June and was not replaced.
(A memo from the Director of Finance was
previously distributed on July 24 . )
P) Consideration to grant a variance from Municipal Code
Title 8-128-3 to accept a Letter of Credit from
Hamilton Partners for the Mallard Crossing Shopping
Center in an amount of $300,000 guaranteeing the
phased construction of required public improvements.
(The Municipal Code Title 8-12B-3 requires a
Letter of Credit equal to 110% of all costs for ALL
public improvements before issuing engineering
permits. Hamilton Partners is requesting to provide
a Letter of Credit in the amount of $300,000, or
$332,014 less than required by the Municipal Code,
for all public improvements.
(The Letter of Credit guarantees the
installation of public improvements in phases, not as
a whole as required by the Municipal Code. Once a
phase of construction has been completed, 10% of
value of the public improvement will be retained by
the Village pending receipt of the maintenance bond.
The balance will be used to guarantee the
installation of the next public improvement .
(The construction lender will be supplying the
Village with documents guaranteeing adequate funds
for construction of the public improvements. The
funds will not be released until the entire project
is complete.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano,
Petri, Tosto, Willis, Boffice, Cech, Ingebrigtsen,
Engelbrecht, MacArthur, Knickerbocker, Parrin,
Rummel, Smith (2)
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