HomeMy WebLinkAboutAGENDA - 04/28/1992 - VILLAGE BOARD AGENDA Next Ord: 2227 ( 2230 )
Next Res : 28-92 ( 33-92 )
Recess : 9 P.M.
AGENDA
Regular Village Board Meeting
April 28, 1992
Elk Grove Village
1 . Call to Order
2 . Invocation
3 . Approval of Minutes of April 14 , 1992
4 . President ' s Report
5 . Accounts Payable Warrant
6 . CONSENT AGENDA
A) Consideration to extend a professional service contract
with Decision Consultants, Inc . (DCI ) for facilities
management services on a monthly basis, but not to
exceed 3 months , in an amount not to exceed $19 , 327 .
(The contract extension would begin May 1 , 1992 .
(A report was previously distributed on 4-17-92 . )
B) Consideration of a request (attached) from Alexian
Brothers Medical Center to waive the 1992-93 business
license fee in the amount of $100 for the Auxiliary
Thrift Shop located at Turner Avenue.
( It is the practice of the Village to waive
business license fees for Not-For-Profit organizations . )
C) Consideration to award contracts to the following lowest
responsive and responsible bidders as follows :
To P/F Materials, Inc. Elk Grove, Il to furnish
and deliver 2 ,250 tons of Grade 9 gravel at a
unit cost of $9 . 00 per ton and a total cost not to
exceed $20 ,250 , and furnish and deliver 900 tons
of Grade 8 aggregate at a cost of $8 . 25 per ton
and at a total cost not to exceed $7 , 425 . 00; and
To Herdia Trucking, Carpentersville, I1 to furnish
200 tons of 3" limestone at a cost of $8 . 52 per ton
Agenda for VB Meeting 4-28-92
and at a total cost not to exceed $1, 704 .
(Sufficient funds are budgeted and available for this
expenditure.
(A report from the Purchasing Agent and Director of
Public Works recommending approval is attached. )
D) Consideration of request from Linda Barbise (attached) ,
783 Delphia to grant a variation to construct a garage
which infringes 3 feet upon a 10 foot public utility and
drainage easement.
(The petitioner has received written authorization
from Edison, Northern Illinois Gas, Illinois Bell and
Continental Cablevision granting their permission to
infringe upon the easement.
(Engineering and Community Development has verified
that no Village-owned utilities are within the easement and
the Director does not foresee the Village utilizing this
space in the future.
(The Village will retain full rights of the easement
with restoration limited to its existing state prior
to construction of the garage.
(A report from the Director of Engineering and
Community Development recommending approval is attached. )
E) Consideration to award a contract to the lowest responsive
and responsible bidder P/F Materials , Elk Grove, IL for
hauling and disposing of debris at a per unit cost of
$7 . 00 per cubic yard for clean material and $8 . 00 per
cubic yard for mixed materials at a total contract not
to exceed $50, 000 .
(Most of the debris is from ditch cleaning operations and
repair excavations . $60 , 000 was budgeted for the disposal
in the FY92-93 Budget.
(A report from the Purchasing Agent and Director of Public
Works recommending approval is attached. )
F) Consideration of the following:
To waive the formal bidding process; and
To award a sole source maintenance contract to
Motorola, Inc . , Schaumburg, IL for the maintenance
of the KDT equipment used by the Fire and Police
Departments in an amount not to exceed $9 , 702 .
(Motorola is the only souce for spare parts , repairs, and
Agenda for VB Meeting 4-28-92 •
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technical assistance for the mobile data terminals (KDT
Units ) in the Police and Fire vehicles .
(The contract is increased 5% ( $1 . 10 per unit) over last
year' s contract.
(A report from the Purchasing Agent, Police Chief, and
Fire Chief recommending approval is attached. )
G) Consideration of a request (attached) from F. E . Scofield,
597 Gateshead North for a variation to Section 11 . 204 of
the municipal code to replace an existing driveway with
brick pavers .
( Section 11 . 204 requires driveways to be constructed of
cement or asphalt. The specifications indicate that the
brick pavers are capable of supporting the weight of
vehicles using the driveway.
(A report from the Director of Engineering and Community
Development recommending approval is attached. )
H) Consideration of the following:
To approve the FY1992-93 Insurance Program Package,
submitted by Arthur J. Gallagher & Co. , at a
premium level of $424 , 836 for the following coverage :
F'! 1993
1. Workers' Compensation S 58,022
2. General/Auto Liability 193,481
(Includes Bldg. & Contents)
3. EMT and Paramedic Liability 3,812
4. Boiler and Machinery 9,569
5. Public Officials' Liability 19,500
6. Police Professional Liability 56,427
7. Federal Flood Coverage 3,781
8. Excess Liability (H.F.L.P.) 74,290
9. Community Nurse 2,628
10. Fiduciary Liability-Pension Funds 3,326
5424,836
To contract with Gallagher Bassett Services , at a cost
of $38,528 for FY1992-93, to supervise and administer
the self-insurance plan for the Village for Worker' s
Compensation and Liability Package .
(The insurance package represents a decrease of 3 . 28 over
last year. The cost for Gallagher Bassett Services is the
same as last year.
(A report from the Director of Finance recommending
approval is attached. )
I ) Consideration to award a contract to the lowest
responsive and responsible bidder for the
construction of the Phase I drainage improvements
Agenda for VB Meeting 4-28-92 •
for Circle Bay Subdivision.
(The bids for this project will be received and
opened on Friday, April 24 .
(A recommendation from the Director of Engineering
and Community Development will be provided after
the bids are tabulated and analyzed. )
J) Consideration to waive the 15-mile radius residency
requirement for Police Sergeant James Kennedy.
(This item was discussed at the 4-21-92 COW meeting. )
K) Consideration of the following:
To waive the first reading of an ordinance; and,
To adopt ORDINANCE NO. 2227 (attached) , Amending
Article III , Section 18 . 301 , License Fees , of the
Municipal Code.
(This ordinance establishes the annual license fees for
coin-operated devices .
(This item was discussed at the 4-14-92 COW meeting and
appears in the Unfinished Business section of the agenda.
(A report from the Director of Finance recommending
approval is attached. )
L) Consideration to adopt ORDINANCE NO. 2228 (attached) ,
adopting new license regulations for public passenger
vehicles and livery vehicles .
(The ordinance is effective July 1, 1992 . A copy of the
regulations (Exhibit A) was distributed previously. )
M) Consideration of the following:
To waive the first reading of an ordinance; and
To adopt ORDINANCE NO. 2229 (attached) ,
amending section 5 . 8 and section 5 . 9 of the
zoning ordinance concerning permited uses, special
uses and prohibited uses in the industrial districts
and performance standards applicable to the I-1 and
I-2 Industrial Districts .
(The Plan Commission recommended approving the text
amendment after a public hearing was held on May 15, 1992 .
( Exhibit A which consists of the Text to be included in the
Agenda for VB Meeting 4-28-92 •
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Zoning Ordinance was distributed previously. )
N) Consideration to adopt the following resolutions :
RESOLUTION NO. 28-92 (attached) , authorizing
the Village Treasurer, Assistant Village Treasurer
and Vice President of GBBA Gallagher Bassett as
signatories for the Flexible Spending Account at
LaSalle Northwest National Bank;
RESOLUTION NO. 29-92 (attached) , authorizing the
Director of Operations Support and Vice President
of GBBA Gallagher Bassett as signatories for the
Medical/Dental Account at Continental Bank N.A. ;
RESOLUTION NO. 30-92 (attached) , authorizing the
Village Treasurer and Vice President/Chief Investment
Officer of GBBA Gallagher Bassett as signatories for
the Worker ' s Compensation Account at Citibank, N.A.
(These resolutions are required due to the changes in
personnel in the Department of Finance .
(A report from the Director of Finance recommending
approval is attached. )
O) Consideration to adopt RESOLUTION NO. 31-92 (attached) ,
authorizing the Village President to execute an agreement
between the Village and the Elk Grove Park District for
compensatory storage construction at Olmstead Park.
(Under the agreement, the Village will construct a
compensatory storage facility on the Park District ' s
property at Olmstead Park. The facility is required - to
floodproof the Fire Administration Building.
(A report from the Director of Engineering and Community
Development recommending approval is attached. )
P) Consideration to adopt RESOLUTION NO. 32-92 (attached) ,
extending the agreement for the development of the
Illinois International Convention Center for a period of
thirty-six ( 36 ) months .
(The Convention Center Authority has respectfully
requested (attached) that all member municipalities extend
the current agreement which is due to expire on
May 15 , 1992 .
(Other than the 36 month extension, the terms and
conditions of the original agreement will remain as is . )
Q) Consideration of the following to be effective May 1, 1992
through April 30, 1993 :
Agenda for VB Meeting 4-28-92
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a . To renew an agreement with Gallagher Bassett to
administer the Village ' s self-insured medical and
dental programs at a cost of $17 . 66 per participant
per month for medical claims and $6 . 20 per participant
per month for dental claims;
b. To renew a contract with Lloyds of London to provide
Specific Stop Loss Coverage at a cost of $283,576 ;
C . To renew a contract with Lloyds of London to provide
Aggregate Stop Loss Coverage at a cost of $29 , 107;
d. To renew a contract with Arthur Gallagher and Co. for
consulting services at a cost of $5, 000;
e. To renew a contract for Cost Care Consultation
Services through Gallagher Bassett at a cost of $5 . 00
per participant per month;
f . To establish premium rates equal to 85% for the
Village and 15% of the total prmium for an individual
employee; an employee plus one ( 1 ) dependent; and an
employee plus two (2 ) or more dependents participating
in the Village Self Insured Health Care Plans as
follows :
CONTRIBUTIONS
Village Employee Bi-Weekly
Monthly Monthly Employee
Contrib. Contrib. Contrib.
MEDICAL
Employee only $158 . 89 $28 . 04 $12 . 94
Emp. +1 Dep. $333 . 67 $58 . 88 $27 . 16
Emp. 2+ Dep. $363 . 04 $64 . 06 $29 . 57
DENTAL
Employee only $ 23 . 48 $ 4 . 14 $ 1 . 91
Emp. +1 Dep. $ 49 . 30 $ 8 . 70 $ 4 . 02
Emp. 2+ Dep. $ 61 . 81 $10 . 91 $ 5 . 04
g. To establish co-insurance provisions for participants
in the Village self-insured Health Care Plan at
80%/20% on the first $5, 000;
h. To maintain deductibles for participants in the
Village self-insured Health Care Plan at $300 per
person; and,
Agenda for VB Me•ng 4-28-92 •
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i . To renew the Flex Spending Plan administered by
Gallagher Bassett at a cost of $5 . 45 per participant
per month.
R) Consideration of the following:
- To declare a Xerox 8200 as surplus property for disposal,
and;
- To award a contract to the lowest bidder through the
State of Illinois Joint Procurement Agreementfor the
purchase of one Canon NP 8580 photocopier at a cost not to
exceed $11, 983 .
( Sufficient funds are budgeted in the FY92-93 budget for
this expenditure. )
(The Xerox copier is ten years old and has maintenance
costs of $4 , 380 yearly. The Canon copier will have
expected maintenance costs of $1,800 yearly. )
(A report from the Purchasing Agent and Director of Finance
recommending approval is attached. )
Agenda for VB Mee�Eing 4-28-92
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BOARDS AND COMMISSIONS
7 . CAPITAL IMPROVEMENTS COMMITTEE
a. Disposition of Wells
8 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a . Public Passenger Vehicles
9 . PERSONNEL COMMITTEE
a . Health Care Plan
b. Overtime Practices
10 .PLAN COMMISSION
a . Organization of Zoning Ordinance
b. Zoning Performance Standards - (P.H. 4-15-92 )
11 . ZONING BOARD OF APPEALS
a . Variation to decrease the parking stall width at
2500-10 American Lane - (Rescheduled 4-23-92
Docket 92-5 )
12 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O' Hare Advisory Committee
C . Community Service Board
d. Suburban O 'Hare Commission
e . TRANSPART
f . Illinois International Convention Center
g. NWMC Technical Transportation Planning Group
13 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
Agenda for VB Meeting 4-28-92
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14 .UNFINISHED BUSINESS
A. Pending Action by Village Board:
1 . At the 3-24-92 VB meeting, action was deferred on
increasing the following coin-operated business
license fees : Amusement Devices; Packaged/Food
Beverages; Bulk Food/Sundries; Music Devices;
Ice Machines; and Cigarette Machines .
B. Pending Action by Village Attorney:
At the 4-14-92 VB meeting the VA was directed to
prepare an ordinance regulating Public Passenger
Vehicles .
C. Pending Action by Others :
15 .REPORT FROM VILLAGE MANAGER
16 .NEW BUSINESS
17 .ADJOURNMENT
c : Zettek ( 2 ) , Bosslet, Chernick, Czarnik, Gallitano, Petri,
Tosto, Willis , Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel , Smith (2 )
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ADDENDUM
to
Village Board Agenda
4-28-92
6 . CONSENT AGENDA ( continued)
S) Consideration of the following items with an
effective date of April 27 , 1992 :
To increase the FY 1992-93 Budget as follows :
General Civil Water & Total
Corporate Defense Sewer
All Merit $190, 633 $1,526 $10, 437 $202 , 596
Step Pay Plan $ 93 , 977 $ 462 $20, 730 $115 , 169
Specific Rate Plan $9 , 205 -0- $ 1 , 201 $ 10,406
TOTAL $293, 815 $1, 988 $32 , 368 $328 , 171
- To authorize a 4% increase to non-union Step Pay
Plan positions ;
- To authorize a 4% increase to specific rate Pay
Plan positions;
- To authorize a 6% Merit pool for Merit Salary
personnel with merit increases of 0%-6% for
employees , based on individual performance;
- To authorize an 8% Merit Pool for Department Head
Merit Salary personnel with merit increases of
0%-8% ; and
- To establish the current Village Manager ' s salary
at $95, 000 .
T) Consideration of the following:
- To waive the first reading of an ordinance, and to
adopt ORDINANCE NO. 2230 (attached) , amending the
hourly rate for Custodian personnel;
- To waive the first reading of an ordinance, and to
adopt ORDINANCE NO. 2231 (attached) , amending the
hourly rate for Summer employees ;
- To waive the first reading of an ordinance, and to
adopt ORDINANCE NO. 2232 (attached) , amending the
hourly rate for the Public Works six-month employee;
- To waive the first reading of an ordinance, and to
adopt ORDINANCE NO. 2233 (attached) , amending the
salaries for School Crossing Guards ;
- To waive the first reading of an ordinance, and to
adopt ORDINANCE NO. 2234 (attached) , amending the
wages for Water Meter Readers ;
- To waive the first reading of an ordinance, and to
adopt ORDINANCE NO. 2235 (attached) , amending
Chapter 4A of the Municipal Code, the position
classifications and salary plan of the Village; and
- To authorize the inclusion of vacation and holiday
hours in total hours worked for the computation of
overtime pay for non-union Step Pay Plan employees .
(A resolution amending the Personnel Rules and
Regulations is being prepared and will be available for
adoption at the May 12 Village Board Meeting.
c : Zettek ( 2 ) , Bosslet, Chernick, Czarnik, Gallitano, Petri ,
Tosto, Willis, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel, Smith ( 2 )
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