HomeMy WebLinkAboutAGENDA - 03/24/1992 - VILLAGE BOARD AGENDA Next Ord: 2222 (2223)
Next Res: 18-92 (24-92)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
March 24, 1992
Elk Grove Village
1 . Call to Order
2 . Invocation
3 . Approval of Minutes of March 10, 1992
4 . President 's Report
5. Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Ascension
Lutheran Church, 927 West Glenn Trail , to waive demolition
permit fees for the disassembly and removal of the church 4
trailer on that site.
(The fee for the permit to disassemble and remove the
trailer would be no greater than $200. The Church. closed
permanently on March 4 .
(A report from the Director of Engineering and
Community Development recommending approval •is attached. )
B) Consideration of the following:
- To donate $5,000 to the Lions Club of Elk Grove Village
for the annual July 4 fireworks display; and
- To waive permit and license fees associated with the
July 4th event at Lion 's Park in the amount of $600.
(A request for the donation and waiver of fees was
distributed on March 10, 1992) .
C) Consideration to authorize the Village Clerk to attend the
International Institute of Municipal Clerk 's 46th Annual
Conference, Salt Lake City, Utah, from May 16, 1992 to
May 22, 1992 in an amount not to exceed $1 ,543 . 00 from the
1992-93 budget .
(This conference is included in the FY 1992-93 budget . )
Agenda for VB Meeting 3-24-92
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D) Consideration to pay annual dues in the amount of $3, 176 to
the Northwest Municipal Conference Transportation Unit .
(Sufficient funds are budgeted for this purpose. The dues
are in the same amount as last year.
(A report on the Conference Transportation Unit was
previously distributed. )
E) Consideration of the following:
- To waive the first reading of an Ordinance; and,
- To adopt ORDINANCE NO. 2222 (attached) , amending Chapter
4A of the Municipal Code by temporarily increasing the
authorized strength of the Police Department by one,
from 77 to 78.
(With the announced retirement of a Police Sergeant in
July, the Police Chief requests that one additional patrol
officer be hired in May. The officer would then be ready
for active service after attending the police academy
about the same time as the Sergeant 's retirement . At
that time, the authorized strength will return to 77.
(A report from the Police Chief recommending approval is
attached. )
F) Consideration to adopt RESOLUTION NO. 18-92 (attached)
releasing irrevocable Letter of Credit No. 49305 from the
NBD Elk Grove Bank expiring December 31 , 1988 in the
amount of $3,299 to guarantee completion of public
improvements at 921 Lively Blvd. Formerly 1200 Landmeier
Road (Gullo) .
(The Letter of Credit guaranteed the construction of a
sidewalk and parkway at 921 Lively Blvd. The improvements
were inspected and approved prior to the expiration of
the Letter of Credit .
(A report from the Director of Engineering and Community
Development recommending approval is attached. )
G) Consideration to adopt RESOLUTION NO. 19-92 (attached) ,
releasing irrevocable Letters of Credit from Ameribanc/
Elk Grove No. 16505, $3,530. 50; No. 16515, $25,230; and
No. 16525, $16,500; guaranteeing the construction of public
improvements in the Gullo International Office and
Industrial Center Subdivision north of Oakton Street,
expiring November 12, 1990.
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(The Letters of Credit guaranteed the construction of
public improvements such as streets, sidewalks, curb and
gutter, watermains, sanitary sewer, storm sewer,
and street light in the Gullo international
office and Industrial Center. All work has been completed
to the satisfaction of the Village.
(A report from the Director of Engineering and Community
Development recommending approval is attached. )
H) Consideration to authorize Police Sergeant James P. Kennedy
to attend the School of Police Staff and Command, Evanston,
Illinois from March 30 to June 5 in an amount not to
exceed $2,500.
I) Consideration to adopt RESOLUTION NO. 20-92 (attached) ,
accepting Letter of Credit No. 00326059 from the
First National Bank of Chicago in the amount of
$34,590 expiring June 30, 1993, to guarantee
construction of public improvements (Shell Oil Food Mart
and Car Wash - 1 E. Higgins) .
(The Letter of Credit guarantees the construction of a
watermain and sidewalk. The Letter of Credit is in
conformance with the Village 's standard Letter of Credit
format.
(A report from the Director of Engineering and Community
Development recommending approval is attached. )
J) Consideration to award a contract to the lowest responsive.
and responsible bidder, M & A Cement, Bensenville, Illinois
for sidewalk, curb, gutter and driveway removal and
replacement on a per unit cost basis as follows:
`- - Unit Pricing
QTYUT DESCRIIriION FY 922193UNIT
10,000 Sq-FL 5"PCC Sidewalk 1.70
8,000 Sq.FL 8"PCC Sidewalk 1.90
200 Sq. Yd. 5" PCC Driveway Pavement 15.30
100 Sq. Yd. 8"PCC Driveway Pavement 17.10
1,500 Ln.Ft. Combination Concrete Curb&Gutter(B) 7.00
-7,000 Ln.Ft. Combination Concrete Curb&Gutter CM) 7.00
20,000 Sq. Ft, Sidewalk Removal .50
300 Sq. Yd. Driveway Pavement Removal 4.50
8,500 Ln.Ft. Combination Cub&Ginter Removal 214
and at a cost not to exceed $124,540 from the General Fund
and $6,120 from the Water and Sewer fund for a total cost
of $130, 660.
(Sufficient funds are budgeted and available for this
Agenda for VB Meeting 3-24-92 •
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expenditure. The contract is $50,000 under our original
estimate. We have used C & M in the past and are satisfied
with their performance.
(A report from the Purchasing Agent and Director of Public
Works recommending approval is attached. )
K) Consideration to award a contract to the lowest responsive
and responsible bidder, Arrow Road Construction,
Mt . Prospect, Illinois to furnish bituminous paving
materials on a per unit cost basis as follows:
Unit.; .el
Qty-=- Unit Description r„.. Pricing. -
` FY 91/93
5,300 Tons Bituminous Concrete Course 16.20/fan
1,500 Tons Bituminous Surface Course 19.70/fon
1,500 Gals Emulsified Asphalt SS-1 2.00/Gal
and at a cost not-to-exceed $100,410 from MFT Funds and
$18,000 from the General Fund for a total cost of
$118,410.
(Sufficient funds are budgeted and available for this
purpose. The contract is $13,000 below original budget
estimates.
(A report from the Purchasing Agent and Director of
Public Works recommending approval is attached. )
L) Consideration to award a contract to the lowest responsive
and responsible bidder, R. W. Dunteman, Addison, Illinois
for street milling and resurfacing on a per unit cost
basis as follows:
Unit Pricing
QTY UNIT :DESCRIPTION' FY 92193
80,000 Lq. Y
Bituminous Concrete Surface Removal(Partial 40
Width 1 l2”
1,000 .Bituminous Concrete Surface Removal(Partial .60
Width 3"
20,900 Bituminous Concrete Surface Removal(Full 40
Width 1 1/2")
128,800 Reflective Crack Control Treatment .50
18,426 Ton Bituminous Concrete Surface Course 23.75
2,100 Ton Leveling Binder 2420
8,600 Gal. Bituminous Prime Coat Material .10
100 Ton Prime Coat Aegrcgate 1.00
600 Ln.Ft. Combination Curb&Gutter 13.75
Agenda for VB Meeting 3-24-92
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and at a cost not-to-exceed $603,008 from MFT funds.
(Sufficient funds are budgeted and available for this
expenditure. The contract is $95,000 below original
budget estimates. The Village utilized R. W. Dunteman
for these services in the past .
(A report from the Purchasing Agent and Director of
Public Works recommending approval is attached. )
M) Consideration to award a contract to the lowest responsive
and responsible bidder, Pinner Electric Company,
Brookfield, Illinois for the maintenance of traffic
signals in the amount of $6,048. 00
(The contract would begin May 1 , 1992 and end
April 30, 1993 . Sufficient funds are budgeted and
available for this expenditure.
(A report from the Purchasing Agent and Public Works
Director recommending approval is attached. )
N) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Dominick 's Carpet and
Tile Co. , Elk Grove, Illinois to furnish and install
carpet at three fire stations in an amount not to exceed
$7, 729 .95 .
(The Biesterfield, Greenleaf, and Meacham Stations will
receive the carpet. Sufficient funds are available for
the purchase.
(A report from the Purchasing Agent and Fire Chief
recommending approval is attached. )
O) Consideration of the following:
To waive the first reading of an Ordinance;
To adopt ORDINANCE NO. 21-92 (attached) , amending
Article IV, Chapter 22A of the Municipal Code
establishing water rates for property located within
the Village;
To waive the first reading of an Ordinance; and,
- To adopt ORDINANCE NO. 22-92 (attached) , amending
Article IV, Chapter 22A of the municipal code
establishing water rates for property located
outside the Village.
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(The Ordinances will establish the water rates as follows:
Within Village Outside Village
Current Rate $1 . 88 $2 . 82
May 1 , 1992 $2. 10 $3. 15
May 1 , 1993 $2 .31 $3 . 47
May 1 , 1994 $2 . 47 $3 . 71
(The water rates for customers outside the Village is
charged at one and one-half times the rate for customers
within the Village. The proposed fee structure will
retain that relationship between customers inside and
outside Village boundaries.
(A report from the Director of Finance recommending
approval is attached. )
P) Consideration of the following:
- To waive the formal bidding process; and,
To award a purchase contract to the lowest quote
obtained, Clearing Recycling, Cicero, Illinois, (a
Waste Management Company) for the removal and
disposal of 162 tons of sand blasting material at
a cost not-to-exceed $38,106.
eTh Jmaterial to be removed is a by-product resulting L
from the cleaning of a reservoir located at well site
#2 . The material is considered special waste by the
EPA because it is mixed with lead-based paint .
(The Director of Public Works solicited proposals
from the vendors with the appropriate licenses to
dispose of special or hazardous waste. One of the
firms was previously used by the Village for this
purpose, but they no longer held the proper licenses.
(A report from the Purchasing Agent and the Director of
Public Works recommending awarding the contract to the
company with the lowest cost proposal is attached. )
Q) Consideration of the following:
To waive the first reading of an Ordinance; and
To adopt ORDINANCE NO. 23-92 (attached) increasing
certain business license fees.
(This item was discussed at the 2-10-92 COW meeting.
The ordinance will be distributed prior to the
VB meeting. A report from the Director of Finance
recommending approval is attached, )
Agenda for VB Meting 3-24-92
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
a . Disposition of Wells
8. JUDICIARY, PLANNING AND ZONING COMMITTEE
a. Public Passenger Vehicles
9 . PERSONNEL COMMITTEE
a . Health Care Plan
b. Overtime Practices
10.PLAN COMMISSION
a . Organization of Zoning Ordinance
b. Zoning Performance Standards - (P.H. 4-15-92)
C. Outdoor Warning Sirens - Special Use Permit
1630 Gibson and 200 Biesterfield (P.H. 3-4-92)
11 . Z0NING BOARD OF APPEALS
a . Warning Sirens
Variation to allow warning sirens at 1630 Gibson and
200 Biesterfield Road (P.H. 3-4-92)
Continued to 3-18-92
b. Variation to decrease the parking stall width at
2500-10 American Lane
12 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. TRANSPART
f. Illinois International Convention Center
g. NWMC Technical Transportation Planning Group
13 .0RDINANCES, RESOLUTIONS AND COMMUNICATIONS
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Agenda for VB Meeting 3-24-92
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14 . UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Village Attorney:
C. Pending Action by Others:
15.REPORT FROM VILLAGE MANAGER
16.NEW BUSINESS
17.ADJOURNMENT
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri,
Tosto, Willis, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Parrin, Rummel, Smith (2)
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