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HomeMy WebLinkAboutAGENDA - 03/10/1992 - VILLAGE BOARD AGENDA Next Ord: 2218 (2222) Next Res: 15-92 (18-92) Recess: 9 P.M. AGENDA Regular Village Board Meeting March 10, 1992 Elk Grove village 1 . Call to Order 2 . Invocation 3 . Approval of Minutes of February 25, 1992 4 . President 's Report 5 . Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration to increase the purchase contract with Strand Associates for the design of the Landmeier Road watermain replacement plans, in the amount of $1 ,900 for a total project cost not to exceed $9,900. (The Village Board awarded the contract in May 1991 in an amount not to exceed $8,000. Strand Associates performed work outside the contract in the amount of $1 ,900 due to: additional drafting work caused by the County 's not having reproducible plans for the roadway improvement; additional field surveying required to reconcile the discrepancies between their field observations and the Cook County plans; and additional work effort to incorporate our plans into the County 's plans for joint bidding of the two projects. (Sufficient funds are available in the Water and Sewer fund to pay for the expenditure. A report from the Director of Public Works, recommending approval, is attached. ) Agenda for VB Meeting 3-10-92 • -2- B) Consideration to authorize the Village President to execute the following Letter Center Agreements (attached) : An agreement with Federal Express for the placement of ten (10) drop boxes in Village rights-of-way; and An agreement with United Parcel Service (UPS) for the placement of three (3) drop boxes in Village rights-of-way. (The current agreement with UPS, which expired on December 5, 1991 , charged an annual fee of $450. The new agreement increases that amount to $700 annually. (The Federal Express Agreement, which expired on January 10, 1992, allowed them to place 10 drop boxes in Village rights-of-way in exchange for overnight service at no cost to the Village. Federal Express no longer provides free service to any customer and requests that the Village accept an annual fee in lieu of free service. The annual fee amounts to $2, 100. (The agreements are for a three-year period. The terms and conditions of each agreement are identical , and follow the terms and conditions specified in the expiring agreements. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Tricom Communications, Bensenville, IL, to furnish and install a Fire Alarm System at the Biesterfield Fire Station in an amount not to exceed $7,013 . (The bid price was $13 over the amount budgeted. Sufficient funds are available and will be transferred to make the purchase. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) D) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Dreisilker Electric Motors, Glen Ellyn, IL, to furnish four (4) Booster Pump Controllers in an amount not to exceed $7, 834 . 65. (The booster pump controllers are to be integrated into the booster control circuitry at pump houses #7 and #11 . (Sufficient funds are budgeted and available in the Water and Sewer Funds for this purchase. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 3-10-92 • -3- E) Consideration of the following: - To waive the formal bidding process; and - To award a contract to Riley Electric to perform electrical work at the Fire Administration Building in an amount not to exceed $17,000. (After review by a Village Inspector, it was determined that the existing electrical panels, switches, and breakers presently located in the basement of the Fire Administration building require replacement . These items are damaged and corroded (will not trip) beyond repair. We believe the cause was improper maintenance after the equipment was submerged when the Library flooded in 1987. (It is recommended that this equipment be relocated to the first floor level near the main breakers for the building. (It was not visibly possible to determine which cables and electrical equipment are servicable. Three quotations were solicited to replace the existing electrical panels, switches, and breakers, and to relocate the equipment to the main floor (out of the basement) . (The Superintendent of Buildings solicited three quotes to perform this work. Riley Electrical submitted the lowest price quote and has performed similar work for the Village in the past . (Adequate funds remain in the budget and will be transferred to make this purchase. (A report from the Fire Chief, recommending approval , is attached. ) F) Consideration of the following: To waive the first reading of an ordinance; and To adopt ORDINANCE NO. 2218 (attached) , amending Chapter 11 of the Municipal Code, to increase certain engineering plan review and inspection fees; and - To adopt RESOLUTION NO. 15-92 (attached) rescinding Resolution No. 20-77, and amending certain fees for building plan review and building permits. (These items were discussed at the 2-10-92 Committee of the Whole meeting. (The engineering plan review and inspection fees are adopted by Ordinance since the fees are contained in the Municipal Code. Building plan review and permit fees are adopted by resolution since the fees are contained in the separate Building Code. (A report from the Director of Engineering and Community Development, recommending approval , is attached. ) Agenda for VB Meeting 3-10-92 -4- G) Consideration to adopt ORDINANCE NO. 2219, adopting regulations for development in special flood hazard areas and rescinding Ordinance No. 2061 which established and amended the flood plain regulations of the Village of Elk Grove Village. (A memorandum from the Director of Engineering and Community Development was previously distributed on February 20, 1992 . (A copy of the 36-page ordinance is available for inspection in the Village Clerk 's Office. ) H) Consideration of the following: To waive the first reading of an ordinance; and To adopt ORDINANCE NO. 2220, approving and authorizing the execution of a Project Use Agreement with the Solid Waste Agency of Northern Cook County (SWANCC) ; and To adopt ORDINANCE NO. 2221 (attached) , creating a municipal waste system to control the flow of refuse. (These items were discussed at the 2-18-92 Committee of the Whole meeting. (The Project Use Agreement was previously distributed on February 3, 1992 . (Attached are completed Exhibits "B" and "D" which should be included with your Project Use Agreement . (The Flow Control Ordinance is specific for Elk Grove Village. A report from the Health Coordinator is attached which highlights the provisions contained in the ordinance. (The Village Attorney has reviewed and approved the language contained in the Project Use Agreement and Flow Control Ordinance. ) I) Consideration to adopt RESOLUTION NO. 16-92 (attached) , releasing Letter of Credit No. 3628 in the amount of $145, 607, and accepting the public improvements and a one (I) year Irrevocable Letter of Credit in the amount of $14,561 , guaranteeing the maintenance of the public improvements for Castle 's Resubdivision (located at the southeast corner of Devon and Wood Dale Road. (A recommendation from the Director of Engineering & Community Development is attached for your reference. ) Agenda for VB Mee•ng 3-10-92 • -5- J) Consideration to adopt RESOLUTION NO. 17-92 (attached) , authorizing the Village President to execute a License Agreement with the Chicago Title and Trust Company as Trustee for Shell Oil Company. (The property covered by the License Agreement is located at the southeast corner of Higgins and Arlington Heights Roads. (Due to the expansion of the Shell site, a joint water service for the food mart/car wash and bank will be installed. (The Agreement allows the Village full access to the water service line for initiating or terminating water services to the Shell property or the bank. (A report from the Director of Engineering & Community Development, recommending approval, is attached for your reference. ) Agenda for VB Meeng 3-10-92 -6- BOARDS AND COMMISSIONS 7. CAPITAL IMPROVEMENTS COMMITTEE a . Disposition of Wells 8. JUDICIARY, PLANNING AND ZONING COMMITTEE a . Public Passenger Vehicles 9. PERSONNEL COMMITTEE a . Health Care Plan b. Overtime Practices 10.PLAN COMMISSION a . Organization of Zoning Ordinance b. Zoning Performance Standards C. Outdoor Warning Sirens - Special Use Permit 1630 Gibson and 200 Biesterfield (P.H. 3-4-92) I1 . ZONING BOARD OF APPEALS a . Warning Sirens Variation to allow warning sirens at 1.630 Gibson and 200 Biesterfield Road (P.H. 3-4-92) 12 . REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a . Cable Television Committee b. O 'Hare Advisory Committee C. Community Service Board d. Suburban O 'Hare Commission e. TRANSPART f. Illinois International Convention Center g. NWMC Technical Transportation Planning Group 13.ORDINANCES, RESOLUTIONS AND COMMUNICATIONS Agenda for VB Meeting 3-10-92 -7- 14 . UNFINISHED BUSINESS A. Pending Action by Village Board: B. Pending Action by Village Attorney: C. Pending Action by Others: 15 .REPORT FROM VILLAGE MANAGER 16.NEW BUSINESS 17.ADJOURNMENT c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Willis, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Parrin, Rummel, Smith (2) mw