HomeMy WebLinkAboutAGENDA - 09/14/1993 - VILLAGE BOARD AGENDA Next ORD: 2322 (2325)
Next RES: 51-93 (52-93)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
September 14 , 1993
Elk Grove village
1 : Call to Order
2 . Invocation (Rev. William D. Obalil, Prince of Peace United
Methodist Church)
3 . Approval of Minutes of August 24, 1993
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration of a request (attached) from Elk Grove High
School to waive the 1993-94 business license fee for the
Homecoming Parade on October 15 for a total of $50.
(It has been the past practice of the Village to
waive license fees for other governmental agencies.
(A report from the Director of Finance is attached) .
B) Consideration of the following:
-- to waive the formal bidding process
-- to award a professional services contract to Dixon
Engineering, Odessa, Michigan, to oversee the
cleaning, painting, and disposal of materials of the
two (2) million gallon reservoir on Lively Boulevard
at a cost not to exceed $24 ,230.
(At the 6124193 Village Board meeting the Village
Board awarded a contract for the cleaning and painting of
the Lively Boulevard reservoir.
(Due to IEDA regulations, a full-time professional
inspection of all phases of the project is necessary to
ensure containment of residue. Dixon Engineering has
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performed this specialized service for the Village on
past reservoir painting projects.
(Sufficient funds are budgeted and available for this
expenditure.
(Reports from the Purchasing Agent & Director of
Public Works, recommending approval are attached. )
C) Consideration to award a contract to the lowest responsive
and responsible bidder, De Bartolo Construction, Elk Grove
Village, Illinois, to perform construction repairs as
specified at Pump House #7 at a cost not to exceed $23,380.
(The repairs include re-roofing the 45 ' x 34 '
building, enclose a 12 ' x 9 ' brick wall, remodel the
interior and install facia and soffits on the entire .
building.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Purchasing Agent and Director of
Public Works recommending approval, are attached. )
D) Consideration of the following:
-- to award a purchase contract to the lowest responsive
and responsible bidder, Chas. Klehm and Son Nursery,
South Barrington, Illinois, to furnish and plant one .
hundred ten (110) balled and burlapped deciduous shade
trees of maple and ash varieties for Village parkways
in an amount not to exceed $160. 25 per tree, and not
to exceed a total contract price of $17, 627. 50; and
-- to award a purchase contract to the lowest responsive
and responsible bidder, Berthold Nursery, Elk Grove
Village, Illinois, to furnish and plant forty (40)
balled and burlapped deciduous shade trees of an oak
variety for Village parkways in an amount not to
exceed $179 per tree, and not to exceed a total
contract price of $7, 160.
(The contracts are awarded based on two different
groups of trees. The first group consists of maple and ash
varieties of shade trees (awarded to Chas. Klehm & Son. )
The second group consists of oak varieties of shade trees
(awarded to Berthold Nursery) . Dividing the trees into
groups provides the vendors the opportunity to bid on trees
based on available nursery stock and allows the Village to
purchase the lowest bid amount by group. The price for all
trees on average reflects a reduction of $8. 75 per tree
from last year 's price per tree.
(Berthold 's Nursery has agreed to participate in the
Village 's Residential Tree Planting Program under the terms
and conditions in the Village 's contract at a cost of $230
per tree to residents, tax included. All orders and
payments will be exchanged between Berthold Nursery and the
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resident . In addition, residents will be able to choose
from maple, ash, and oak varieties of shade trees. The
cost to residents last year was $215 per tree.
(Sufficient funds are budgeted and available for this
purpose .
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
E) Consideration to award a professional services contract to
HTE, Orlando, Florida for Phase Two. of the Utility Billing
System Modification Project in an amount not to exceed
$18,068 .
(On March 23, 1993 the Village Board awarded a
contract to HTE to perform Phase One of the project . Phase
One work covered an audit of the system, detail examination
of each program, and a review of problem transactions and
user documentation . HTE completed Phase One at a cost of
$9, 430, 39% less than the contract amount .
(Phase Two work includes consolidating duplicate
customer and location accounts, training staff on the
proper entry of transactions, and additional editing and
controls. This work will complete the stabilization
process.
(The Finance Department reviewed HTE 's proposal and
finds it acceptable.
(Sufficient funds are budgeted and available for this
expenditure.
(A report from the Assistant Director of Finance
recommending approval is attached. )
F) Consideration to adopt RESOLUTION NO. 51-93 (attached)
releasing Letter of Credit No. 65565 accepted by Resolution
No. 60-90 and accept certificate of approval and initial
acceptance; deed of conveyance/bill of sale; maintenance
bond in the amount of $10,000, expiring September 14, 1995
guaranteeing maintenance of public improvements for Anna 's
Subdivision/701 Landmeier Road (Edital Corporation. )
(Public improvements in Anna 's subdivision were
completed to the satisfaction of the Engineering and
Community Development Department .
(A recommendation from the Director of Engineering &
Community Development is attached for your reference. )
G) Consideration to adopt ORDINANCE NO. 2322 (attached)
amending the Village Code of the Village of Elk Grove
Village, Title 6, Chapter 4, Section 6-4-5-3A, No Parking
Streets and Areas (Hampshire Lane - Roosa Lane) .
(The ordinance provides for no parking restrictions
at certain locations along Hampshire Lane (Fountain Square
and Hampshire Parks) and Roosa Lane (Shenandoah Park) .
(A report from the Police Chief recommending approval
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is attached. )
/ H) Consideration to adopt ORDINANCE NO. 2323 (attached)
amending Title 3, Chapter 8, Article A, Day Care Centers
and Homes, of the Municipal Code of the Village of Elk
Grove Village as it pertains to maximum number and age of
'X) children in day care homes.
/ (The ordinance reflects the changes made by the
Department of Children and Family_ Services (DCFS) in their
licensing standards. The change increases the number of
children in an in-home day care center from 8 to 12 . The
additional children must.. be of school age and report
directly to day care after school .
(DCFS plans to evaluate the impact of this new
standard in March 1994 . A decision will also be made at
that time on the continuance of the new standard.
(The Village Attorney reviewed the ordinance and
finds it acceptable.
(A report from the Health Coordinator recommending
approval , is attached. )
I) Consideration to adopt ORDINANCE NO. 2324 (attached)
amending the Village code of the Village of Elk Grove
Village, Section 6-4-5-3A, no parking streets and areas.
(The ordinance provides for no parking restrictions
along streets abutting Clearmont School (Ridge, .
Clearmont and Westview) .
(A report from the Police Chief, recommending
approval, is attached. )
7 . REGULAR AGENDA
A) Consideration of a request (attached) from Mr. Puskar for
a variation from Section 8-8-7 of the Municipal Code to
allow non-conforming boulders in the parkway at 2301 Estes,
to remain in place.
(Section 8-8-7 permits the installation of non-jagged
boulders less than 2 feet by 2 feet in size, standing no
higher than 2 feet and at least 2 feet behind the back of
the curb. Several of the boulders at 2301 are in
non-conformance with this provision.
(Mr. Puskar states that the boulders protect his
parkway from damage by trucks using the loading docks
across the street . Before the boulders were installed
damage of the parkway occurred frequently.
(The Director of Engineering recommends approval of
the request . The boulders have not created a hazardous
situation and are aesthetically pleasing.
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(A report from the Director of Economic & Community
Development recommending approval is attached. )
B) Consideration to grant a request (attached) from William
K. Olson & Associates for a sign variation for Hardee ' s
Restaurant as follows:
SUBMITTED BY VARIATION
ITEM PROPOSED ORDINANCE REQUESTED
Double-Faced
Freestanding
Illuminated
Sign 1 1 None -
5ign Height
inc. 24 18 Ft. 6 Ft.-3326
Sign Area 144 Sq. Ft. Yes None .
Per Face
288 Sq. Ft. T1.
(The petitioner is requesting a sign variation to
allow for a sign height that is 6 feet above what is
required by ordinance.
(The sign is comparable to other signs at the
subject intersection . The Marathon sign on the
northeast corner is twenty-two feet (22 ' ) high and the
Portillo 's sign on the southwest corner is twenty
feet (20 ' ) high .
(The Police Department has reviewed this request
and has no objection to the proposed sign height .
(A report from the Director of Engineering and
Community Development Department recommending approval
is attached. )
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BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE
a . Capital Projects
9 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a . Regulation of the Sale of Guns, Ammunition & Alcohol
b. Parental Responsibility Ordinance
10. PERSONNEL COMMITTEE
a . Americans with Disabilities Act Issues
11 . RECYCLING COMMITTEE
a . Industrial & Commercial Recycling
b. Refuse Disposal Issues
12 . PLAN COMMISSION
a . Spruce Meadow Subdivision
b. Beals Subdivision
13 . ZONING BOARD OF APPEALS
a . 1554 Patricia Court - Variation to locate a swimming
pool five. (5) feet from the side lot line
(P.H. 9-13-93) Docket 93-7
b. Sanfilippo & Son, Inc. - Variation to yard requirements
of multiple' lots for a construction addition to .
an existing building (P.H. 9-13-93) Docket 93-8
14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e . Illinois International Convention Center
f. NWMC Transportation Committee
15 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
16. UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Others
17. REPORT FROM VILLAGE MANAGER
18. NEW BUSINESS
19 . ADJOURNMENT
Agenda for VB Meeting 9-40-93 0
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In compliance with the Americans with Disabilities Act and
other applicable Federal and State laws, the meeting will be
accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,
preferably no later than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)
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