HomeMy WebLinkAboutAGENDA - 07/27/1993 - VILLAGE BOARD AGENDA i 1 •
Next ORD: 2316 (23 17)
Next RES: 38-93 (40-93)
Recess : 9 P.M.
AGENDA
Regular Village Board Meeting
July 27, 1993
Elk Grove Village
1 . Call to Order
2 . Invocation (Rev. Thomas G. Smith, St . Nicholas Episcopal Church)
3 . Approval of Minutes of July 13, 1993
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove
Village Lioness Club to use the parking lot at Eagle
Country Warehouse for an Arts & Crafts exhibit on Saturday,
August 28 from 10 a .m. to 5 p.m.
(Eagle and Hamilton Partners have given their consent
for the temporary use of the parking lot . A maximum total
of 200 parking stalls from a total of 773 will be used for
this event . Eagle Food Store has agreed to allow their
spaces to be used for this event .
(A report from the Director of Engineering and
Community Development recommending approval is attached. )
B) Consideration to authorize payment of Suburban O 'Hare
Commission dues for fiscal year 1994 at a cost of $1 . 00 per
capita, totaling $33,429 .
(The Suburban O 'Hare Commission represents a total of
13 municipalities on issues of O 'Hare Airport noise and air
pollution. SOC is active in opposing further expansion of
O 'Hare Airport as well as efforts to locate a third airport
in the region.
(The amount of the dues reflects no increase from
last year 's dues. )
C) Consideration of a request (attached) from Elk Grove Youth
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Football, Inc. , to waive the $50. 00 permit fee for their
annual Homecoming Day Parade to be held on September 25,
1993 .
(It has been the practice of the Village Board to
waive this fee for not-for-profit agencies. )
D) Consideration to authorize the Health Coordinator to
attend the American Public Health Association Conference,
to be held in San Francisco, California, October 23-28,
1993, at a cost not to exceed $1 ,540.
(Sufficient funds are budgeted and available for this
expenditure. )
E) Consideration of the following:
-- to waive the formal bidding process; and
-- to extend the current uniform contract with Cintas
Corporation to supply Public Works uniforms and
accessories for a three-year period at an annual cost
not to exceed $42,000 for a total cost of $126, 000.
(Cintas Corporation has supplied the Village with
Public Works uniforms and accessories such as towels, mats,
mops, and fender covers since 1981 .
(To contract with a different uniform vendor the
Village would have to incur the cost to purchase brand new
uniforms as required by the vendor. By extending the
contract with Cintas our current uniforms will be kept in
place.
(The contact is based on a weekly rate of $9 per
Public Works employee. This rate has not changed from the
previous contract year.
(A report from the Purchasing Agent, recommending
approval , is attached. )
F) Consideration to approve payment of $6,250 to the
Commission on Accreditation for Law Enforcement Agencies to
conduct an on-site assessment of the Police Department in
September 1993 .
(The on-site assessment is one of the final steps for
Police Department accreditation by the Commission on
Accreditation for Law Enforcement Agencies (CALEA) . The
on-site assessment will consist of representatives from
CALEA visiting the Police Department to conduct interviews
with police personnel and examine the Department 's policies
and procedures. In order to become accredited, Elk Grove
must meet a number of criteria to the satisfaction of the
on-site CALEA team.
(A report from the Chief of Police, recommending
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approval , is attached. )
G) Consideration to increase a contract with Mankoff
Construction for the removal and restoration of an
underground storage tank at well Site 41 .
(A report on this item was distributed 7-20-93 . )
H) Consideration to award a contract to the lowest responsive
and responsible bidder, Chicago Communications, Chicago,
IL, to remove, furnish and install lightning protection
antennas at Fire Station #7, 101 Biesterfield Road
in an amount not to exceed $5, 182 . 45 .
(The new lightning protection antennas will replace
the twenty year old current antennas which protect
communication equipment from .costly damage caused by
a lightening strike.
(Sufficient funds are budgeted and available for this
expenditure.
(Reports from the Purchasing Agent and Fire Chief,
recommending approval, are attached.
I) Consideration to authorize Police Sergeant, Michael
Lebert, to attend the School of Police Staff and Command to
be held in Evanston, Illinois, from September 27 to
December 3, 1993, at a cost not to exceed $2, 700.
(Sufficient funds are budgeted and available for this
expenditure. )
J) Consideration to award a contract to the lowest responsive
and responsible bidder, Gem Construction, wood Dale, IL for
the removal and replacement of sidewalk, drive aprons, and
curb under the Village 's private participation concrete
replacement program, on a per unit cost basis as. follows :
~`'DESCRIPTION UNIT PRICING.
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5"PCC Sidewalk - 2.00 sq. R
8"PCC Sidewalk 2.28 sq. R
5"PCC Driveway Pavement 15.50 sq.yd
8"PCC Driveway Pavement 17.00 sq. yd
Combination Concrete Curb&Gutter(M) 7.00 lin. ft.
Sidewalk Removal .38 sq. fL
Driveway Pavement Removal 280 sq. yd.
Combination Curb&Gutter Removal 2.00 lin. R
(Under these low bid prices, it will cost residents
under $50, for a new sidewalk square; about $700 for a new,
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standard size, double-wide driveway apron, and, about ' $200
for a new, double-wide curb. )
(The 5-inch concrete is standard for residential
areas. The 8-inch concrete is standard for the industrial
park. )
(Over 450 participants have registered for the
program. At this level, it is expected that the contract
will amount to $106,910. The enrollment for the program
closes on August 5 . )
(A report from the Director of Public Works and
Purchasing Agent, recommending approval, are attached. )
K) Consideration to adopt RESOLUTION NO. 38-93 (attached)
authorizing the Village President to execute an agreement
between the Village of, Elk Grove Village and the Suburban
Bus Division (PACE) of the Regional Transportation
Authority (Dial-A-Ride) .
(The proposed agreement will provide Dial-A-Ride
service from August 15, 1993 through August 14, 1994 . The
agreement contains the same terms and conditions as our
current agreement; however, the hourly bus operating rate
is increasing 3 . 90 over last year. _
(This increase could result in the maximum expenditure
of $7,800 more for the service over last year,
depending upon ridership. Based upon current
ridership figures, the cost for the service
will be $64,000. Sufficient funds are budgeted and
available for this expenditure.
(A report from the Administrative Assistant is
attached. )
L) Consideration to adopt RESOLUTION No. 39-93 (attached)
authorizing the Village President to execute a Memorandum
of Understanding between the village of Elk Grove Village
and the Cook County Department of Public Health .
(The memorandum is endorsed by the Northwest Municipal
Conference as a method to improve communications between
the Cook County Health Department and municipalities during
investigations of food borne illness.
(The Health Coordinator and Village Attorney have
reviewed the agreement and find it acceptable. )
M) Consideration to adopt RESOLUTION No. 40-93 (attached)
adopting an affirmative action plan for the village of Elk
Grove Village.
(The resolution brings our Affirmative Action Plan up
to date to meet national standards for non-discrimination
with respect to Police Personnel . This action is necessary
for Police Department accreditation by CALEA.
N) Consideration to adopt ORDINANCE NO. 2316 (attached)
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amending the village Code of the village of Elk Grove
Village, Section 6-4-5-3A, no parking streets and areas
(Gibson Drive) .
(The ordinance corrects a typographical error. in a
previous ordinance establishing no parking in this area .
(A report from the Police Chief is attached) .
7. REGULAR AGENDA
A) Consideration to grant a request (attached) from Hamilton
Court Apartments for a sign variation to post two permanent
signs, as follows:
RE: REQUEST FOR SIGN VARIATION - HAMILTON COURT APARTMENTS
ITEM AREA PROPOSED AREA PERMITTED BY ORDINANCE VARIANCE RA7UESTID
one Freestanding Sign 90 sq.Ft. 2 Sq.Ft. 88 Sq.Ft.
4400% Inc.
one Monument Sign 39 Sq.Ft. 2 Sq.Ft. 37 Sq.Ft.
1850% Inc.
(At the 6/22/93 Village Board meeting the Village
Board directed staff to work with the petitioner to provide
for permanent signage to replace the existing temporary
banners.
(The Director of Engineering and Community
Development recommends the approval of the variation to
allow 2 permanent signs in place of 7 temporary banners.
The free standing sign will be placed along I-290 and the
monument sign along Rohlwing Road. The variation in
signage is appropriate and necessary due to the unique
location of the complex.
(A report from the Director of Engineering and
Community Development recommending approval is attached.
(This item is noted under the unfinished business
section of the Agenda . )
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BOARDS AND COMMISSIONS
8 . CAPITAL IMPROVEMENTS COMMITTEE
a . Capital Projects
9 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a . Regulation of the Sale of Guns, Ammunition & Alcohol
10. PERSONNEL COMMITTEE
a . Americans with Disabilities Act Issues
11 . RECYCLING COMMITTEE
a . Industrial & Commercial Recycling
b. Refuse Disposal Issues
12 . PLAN COMMISSION
a . Spruce Meadow Subdivision
13 . ZONING BOARD OF APPEALS
14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e . Illinois International Convention Center
f. NWMC Transportation Committee
15 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
16. UNFINISHED BUSINESS
A. Pending Action by Village Board:
1 . At the 6-22-93 Village Board meeting, action was
deferred on a request from Hamilton Court Apartments
for a sign variation to display six temporary banners
on an indefinite basis.
B. Pending Action by Others:
17. REPORT FROM VILLAGE MANAGER
18. NEW BUSINESS
19 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible to
individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later
than five days before the meeting.
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c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell , Smith (2)
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