HomeMy WebLinkAboutAGENDA - 07/13/1993 - VILLAGE BOARD AGENDA Next ORD: 2310 (2313)
Next RES: 38-93 (38-93)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
July 13, 1993
Elk Grove Village
1 . Call to Order
2. Invocation (Rev. Ronald Folger, Assoc. Pastor, Queen of the
Rosary)
3 . Approval of Minutes of June 22, 1993
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration of the following:
-- to waive the formal bidding process; and,
-- To renew a service contract with Chicago
Communications Service, Inc. , to maintain Motorola
radio equipment for the Police, Fire and Public Works
Departments in the amount of $21 ,996.36.
(Chicago Communications has maintained the Village 's
radio contract since 1984 . Chicago Communications
maintains the equipment at 75% of Motorola 's pricing while
offering the same contract terms and conditions.
(The contact price is the same as last year 's
contract .
(Sufficient funds are budgeted and available for this
contract .
(Reports from the Purchasing Agent, Fire Chief,
Police Chief and Director of Public Works, recommending
approval are attached. )
Agenda for VB Meoing 6-22-93 •
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B) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a professional service contract to Northwest
Community Hospital, Arlington Heights, IL, in an
amount not to exceed $9, 044 . 35 for an "in-station"
required paramedic training program.
(The training includes medical instructors coming to
Village fire stations on a monthly basis to provide
state-required training. The program is only offered
through the Northwest Community Hospital EMS System, of
which the Village is a part .
(Funds were included in the FY 1993-94 Budget for
this purpose.
(Reports from the Fire Chief and Purchasing Agent,
recommending approval, are attached. )
C) Consideration to award a purchase contract through the
Northwest Municipal Conference Joint Purchase Contract to
Kraft Paper Sales Company, Skokie, IL, for janitorial paper
products and cleaning supplies in an amount not to exceed
$6,359 . 69 .
(The Northwest Municipal Conference opened bids for
the joint purchase of Janitorial Supplies by member
municipalities. Kraft Paper Sales was the lowest
responsive and responsible bidder.
(Funds are budgeted and available for this
expenditure.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
D) Consideration to authorize the Director of Public Works to
attend the 1993 International Public Works Congress and
Exposition, to be held in Phoenix, Arizona, from September
17 to September 23, 1993, at a cost not to exceed
$1 , 600. 00.
(Sufficient funds are budgeted and available for this
expenditure. )
E) Consideration to authorize the Fire Chief to attend the
International Association of Fire Chiefs 1993 Annual
Conference, to be held in Dallas, Texas, from August 27 to
September 1 , 1993, at a cost not to exceed $1 ,029.
(Sufficient funds are budgeted and available for this
expenditure. )
F) Consideration of the following:
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-- To approve the final pay estimate to Haralambis
Industrial Painting for the cleaning and painting of
well site #6 in the amount of $130, 125; and
-- To approve the Balance Change Order for the project
for a net decrease of $13,200, from the contract
price.
(Haralambis Industrial Painting completed the project
at a cost of $130, 125, which is $13,200 below the contract
price. This reduction in price is attributed to a low
level of lead content in the old paint and the ability to
dispose of it as a non-hazardous material .
(A report from the. Director of Public Works,
recommending approval, is attached. )
G) Consideration of a request (attached) from the Northwest
Municipal Conference Transportation Unit (NWMC) for payment
of 1993-94 dues in the amount of $3, 176.
(The Conference Transportation Unit was formed in
1991 to pool the resources of member communities to jointly
plan transportation improvements.
(The dues amount reflects no increase from last
year 's dues.
(Sufficient funds are budgeted and available for this
year 's dues. )
H) Consideration of the following:
-- To approve the final pay estimate to Martam
Construction for the Library Flood Proofing Project in
the amount of $10, 108. 03 .
-- To approve the Balance Change Order for the Library
Floodproofing Project for a net decrease of $217. 36,
from the contract price.
(Martam Construction completed the project at a total
of $214, 782. 64 , which is $217. 36 below the contract price.
(A report from the Director of Engineering &
Community Development recommending approval is attached. )
I) Consideration to award a professional service contract to
Rust Environment and Infrastructure, Inc. to perform a site
investigation study for an elevated water tower storage
tank at a cost not to exceed $10, 837.
(Public Works is requesting to retain professional
engineering services to determine the best possible design
and location for an elevated water storage tank. )
(Rust Environment and Infrastucture, Inc. has
performed to satisfaction several projects for the Village
in the past, including the water capacity study.
Agenda for VB Meting 6-22-93 •
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(Public Works has reviewed the contract price and
finds it fair and reasonable.
(Sufficient funds are budgeted and available for this
expenditure.
(A report from the Director of Public Works,
recommending approval , was previously distributed. )
J) Consideration of a request (attached) from the Elk Grove
Public Library to waive the 1993-94 license fees for the
Library's vending machine and burglar alarm system in the
total amount of $50.
(It has been past practice of the Village to waive
the fees for other governmental agencies. )
K) Consideration of the following:
-- To award a professional service contract to
Environmental Science and Engineering, Inc. , Chicago,
IL at a cost not to exceed $16,900 to provide
engineering services for upgrading Village underground
storage tanks; and,
-- To concur with the sharing of costs with other users
of Village gasoline to improve the underground tanks
on a proportionate basis according to gasoline usage.
(Environmental Science and Engineering, Inc. will be
providing services to develop a plan and specifications for
bidding, construction oversight, soil sampling and
analysis, and cavity closure report for work on the
upgrading of the storage tanks
(The Elk Grove Park District; Elk Grove High School;
Joint Action Water Agency; and Kenneth Young Center utilize
Village gasoline pumps, reimbursing the Village for the
cost of the amount of gasoline they use. The Director of
Public Works recommends sharing the cost to upgrade the
tanks with these users, based upon the percentage of fuel
each uses. In addition, the Elk Grove Park District owns
16. 70 of the Biesterfield Public Works Garage and will be
responsible for 16. 70 of the improvements on the storage
tanks at that location.
(A report from the Director of Public Works
recommending approval to retain the Consultant is
attached. A report detailing the percentage of improvement
costs to be shared by the other entities, will be
distributed prior to the Village Board meeting.
L) Consideration to adopt ORDINANCE NO. 2310 (attached)
amending Title 3, Chapter 3, Section 3-3-6:
Classification of liquor licenses of the Village Code of
the Village of Elk Grove Village.
(The ordinance amends the Liquor Control Section of
Agenda for VB Me ng 6-22-93 •
the Municipal Code to include current Village practices
for processing requests for liquor licenses .
(Specifically, the ordinance amends Class A
(restaurant) licenses to require the sale of food
as the primary business of class A liquor license
holder. Alcohol service is complimentary to the
primary service. Provisions for a Class B license are
amended to require retail food stores to have a
minimum of 20, 000 square feet of retail area from which
alcohol will be a part to sell package liquor for
consumption off-site. This action precludes convenient
stores from acquiring Class B liquor licenses.
(A memo on this item was previously distributed. on
June 4, 1993 . )
M) Consideration to adopt ORDINANCE NO. 2311 (attached)
amending Title 6, Chapter 4, Section 6-4-5-4 : (Fire lanes)
of the Municipal Code of the Village of Elk Grove Village
by adding designated fire lanes for Mallard Crossing
Shopping Center (Meacham and Nerge Roads) .
(Hamilton Partners is requesting (attached) to
designate fire lanes for the entire perimeter of the
shopping center.
(A report from the Fire Chief, recommending approval,
is attached. )
N) Consideration to adopt ORDINANCE No. 2312 (attached)
amending Title 6, Chapter 4, Section 6-4-5-4 : (Fire lanes)
of the Municipal Code of the Village of Elk Grove Village
by adding designated fire lanes for the Elk Grove Village
Devon Market (Devon Avenue and Tonne Road) .
(Terry Bolger, the owner of the Devon Market, is
requesting to designate fire lanes on the south driveway on
both sides from Tonne Road in a westerly direction not to
exceed 250 feet .
(A report from the Fire Chief, recommending approval
is attached. )
O) Consideration to increase a contract with Mankoff
Construction by $12,200 to remediate and dispose of
contaminated soil at Well Site #1 .
(In the 1950s, an underground storage tank was
installed at Well Site #1 . Before the heating oil tank was
abandoned and sealed in the 1970s, it apparently developed
a leak contaminating nearby soils. )
(In May, the Village retained Mankoff Construction to
remove the tank. Upon removing the tank on July 6, the
leak and soil contamination was found. As required by
law, the soil must be excavated, loaded, hauled, and
disposed of properly. Mankoff will also perform soil
samples and complete a closure report as required by the
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TEPA. )
(Sufficient funds are budgeted and available for this
purpose. A report from the Director of Public Works
recommending approval , is attached.
BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
a . Capital Projects
8. JUDICIARY, PLANNING AND ZONING COMMITTEE
a . Regulation of the Sale of Guns, Ammunition & Alcohol
b. Wal-Mart Tent Sale
9 . PERSONNEL COMMITTEE
a . Americans with Disabilities Act Issues
10. RECYCLING COMMITTEE
a . Industrial & Commercial Recycling
b. Refuse Disposal Issues
11 . PLAN COMMISSION
a . Spruce Meadow Subdivision
12 . ZONING BOARD OF APPEALS
13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. Illinois International Convention Center
f. NWMC Transportation Committee
14 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
15. UNFINISHED BUSINESS
A. Pending Action by Village Board:
1 . At the 6-22-93 Village Board meeting, action
was deferred on a request from Hamilton Court
Apartments for a sign variation to display six
temporary banners on an indefinite basis.
B. Pending Action by others:
1 . At the 6-22-93 Village Board Meeting the Village
Attorney was directed to prepare an ordinance granting
a zoning variation for a fence at 1300 Carlisle
Avenue .
2 . At the 6-22-93 Village Board Meeting the Village
Attorney was directed to prepare an ordinance granting
a Special Use Permit to Hardee 's Restaurant .
Agenda for VB Meting 6-22-93
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16. REPORT FROM VILLAGE MANAGER
17. NEW BUSINESS
18 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible to
individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later
than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)
lk
ADDENDUM
to
Regular Village Board Agenda
July 13, 1993
6. CONSENT AGENDA (continued)
P) Consideration of the following:
-- To approve the final pay estimate to Illinois
Concrete for work performed under the Village 's
Concrete Curb and sidewalk replacement contract in
the amount of $19, 174 . 48; and
--
To- approve the Balance Change Order for the
concrete replacement work for a net decrease of
$23, 076 . 94 , from the contract price.
(Illinois Concrete completed the project at
$170, 174 . 06, which is $23, 076. 94 below the contract
price. The reduced amount was possible because less
8-inch concrete was used than originally anticipated.
(A report from the Director of Public Works
recommending approval , is attached. )
Q) Consideration of the following request (attached) from
the Elk Grove Park District .
-- To grant a one-day liquor license for the sale of
beer, wine and mixed drinks for the Settler 's
dinner to be held at 399 Biesterfield Road on July
16, 1993; and
-- To waive the fee for the one day liquor license.
(The Park District is requesting their liquor
license for a cash bar in conjunction with a
dinner-playhouse event planned for July 16, 1993 . The
fee for the one-day license is less than $10 . )
(It has been the past practice of the Village to
waive the license fees for other governmental
agencies. )