HomeMy WebLinkAboutAGENDA - 05/25/1993 - VILLAGE BOARD AGENDA Next ORD: 2301 (2303)
Next RES: 28-93 (32-93)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
May 25, 1993
Elk Grove Village
1 . Call to Order
2 . Invocation
3. Approval of Minutes of May 11, 1993
4 . President 's Report
5 . Accounts Payable Warrant (FY 1992; FY 1993)
6. CONSENT AGENDA
A) Consideration of a request (attached) from Eagle Food
Store to use their parking lot for special activities and
events to celebrate their 100th anniversary from Friday,
May 21 through May 23 .
(The celebration will include a number of activities
such as a petting zoo, children 's train, food stands, and
an inflated balloon among other attractions in the parking
lot of the Eagle Food Store.
(This item was discussed at the May 18, 1993
Committee of the Whole Meeting. )
B) Consideration to concur with the Assistant Village
Manager 's authorization to allow Firefighters John J. Kelly
and Carla A. Penn to attend the Firefighter II
Certification Class in Arlington Heights, Illinois, from
May 17 to June 25, 1993, at a cost not to exceed $1 ,255 per
person, for a total cost of $2,510.
(The firefighters were hired on May 10. The
first available Fire Academy class started May 17, before
the next scheduled village Board meeting.
(Sufficient funds are budgeted and available for,
this expenditure. )
C) Consideration of a request (attached) from the Greater
Agenda for VB Meeting 5-25-93 •
-2-
O 'Hare Association of Industry and Commerce for payment of
FY 1993-94 dues in the amount of $250.
(The dues amount- represents no increase from last
year.
(The Greater O 'Hare Association represents 900
companies in the northwest suburban area and works to
retain and attract new businesses into the Greater O'Hare
business community. )
D) Consideration to authorize Fred Engelbrecht, Police Chief,
to attend the International Association of Chiefs of Police
Annual Conference in St . Louis, Missouri from October 16,
1993 through October 21 , 1993, at a cost not to exceed
$1 ,028.
E) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a purchase contract to Metropolitan Pump
Company, Romeoville, IL, to furnish and deliver one
(1 ) submersible waste water pump in an amount not to
exceed $5,957.
(The pump will be utilized as a back-up for the Pratt
Avenue lift station . When an existing pump is removed
from service for scheduled maintenance and/or emergency
repairs, the back-up pump is placed in service and the pump
under repair becomes the back-up unit .
(on March 23, 1993, the Village Board awarded a
contract to Metropolitan for an identical pump for the
Route 83 lift station. At that time, Metropolitan 's low
bid price was 22% below other bidders. Metropolitan is
offering the Village the same pump at the same price
as awarded in March 1993 .
(Sufficient funds are budgeted and available for this
purchase. )
(Reports from the Purchasing Agent and Director of
Public Works are attached. )
F) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a purchase contract to Kustom Electronics,
Shorewood, Minnesota, to furnish five (5) Kustom HR-12
radar units in an amount not to exceed $9, 000,
including a trade-in value of $500.
(The Police Department currently utilizes Kustom
HR-12 radar units and is standardized on them., The Police
Department has tested several different Radar units over
the years and determined that the Kustom HR-12 model is
Agenda for VR Meeting 5-25-93 •
-3-
best suited to meet the needs of the department .
(Kustom Electronics, Shorewood Minnesota is the
manufacturer of these radar units. No other supplier of
this radar unit is known.
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Purchasing Agent and Police Chief
recommending approval are attached. ) .
G) Consideration to award a professional services contract to
RJN Environmental Associates, Inc. , Schaumburg, Illinois,
to provide construction support service on the the Ridge
Avenue Lift Station Improvements Project in an amount not
to exceed $20, 000.
(RJN Environmental Associates, Inc. , are the
consultants who prepared the specifications for the
project .
(Public Works staff will provide daily construction
inspection and contract administration for the project . in
addition, the Public Works Department is recommending
supplemental engineering support for services including
pre-construction meeting coordination, shop drawing review,
private consultation of contract documents, construction
orientation and on-site observation. RJN is familiar with
the project and can perform the required work.
(The contract will be invoiced as needed on a time
and material basis to control the usage of the consultant .
The Director of Public Works has reviewed the hourly rates
of the consulting project managers and finds them to be
fair and reasonable.
(A report from the Director of Public Works,
recommending approval , is attached. )
H) Consideration of the following:
-- To waive the formal bidding process; and
-- To award a purchase contract to Motorola, Inc. ,
Schaumburg, IL as a sole source supplier, to furnish
two (2) mobile communications radios and one (1 )
portable radio at a total cost not to exceed $8,270.
(The Fire Department has standardized on Motorola
equipment . In addition, Motorola is the sole supplier of
radio equipment for use in conjunction with the joint
Computer-Aided Dispatch System at Northwest Central
Dispatch .
(Reports from the Purchasing Agent and Fire Chief
recommending approval , are attached.
(Sufficient funds are budgeted and available for this
purchase. )
I) Consideration of the following:
Agenda for VB Mee•g 5-25-93 •
-4-
-- To waive the formal bidding process; and
-- To award a blanket purchase contract to Kale
Uniforms, Inc. , Chicago, Illinois for Police
Department uniforms for the period June 1 , 1993
through April 30, 1994, in an amount not to exceed
$19,500.
(Kale Uniforms has provided quality uniforms in the
past and is the only known source available at this time
for Police and Fire Department uniforms. Past attempts to
locate additional sources for these uniforms have proven
ineffective.
(The contract includes the purchase and/or
replacement of police officer uniforms and accessories on
an as needed basis.
(Reports from the Purchasing Agent and Police Chief
recommending approval are attached. )
J) Consideration to award a maintenance contract to the lowest
responsive and responsible bidder, Falat Mechanical Inc. ,
Schaumburg, IL for the maintenance of heating, ventilation,
and air conditions at all Village facilities for the period
from June 1 , 1993 through April 30, 1994 in an amount not
to exceed $15,500.
(The apparent low bidder, Ener-Trot , Inc. , did not
meet the bid specifications. Their proposal included one
preventative maintenance per year while the specifications
required four per year. The contract is, therefore,
recommended to be awarded to the next low bidder, Falat
Mechanical , who provided the lowest responsive and
responsible bid.
(The list of village facilities covered under the
contract include the Municipal Complex, both Public Works
Garages, Fire Administration building, and the four fire
stations.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval , are attached.
(Sufficient funds are budgeted and available for this
expenditure.
K) Consideration of a request (attached) from the Elk Grove
Park District to waive license and permit fees as follows :
Leisure Fitness Center:
Restaurant $ 200
Liquor Class A 2, 500
Snack Bar 100
Vending Machines (3) 75
$2, 875
Disney Park:
Snack Bar-Portable 100
Agenda for VB Meeting 5-25-93 S
-5-
Vending Machine (1 ) 25
125
Al Hattendorf Center:
General Retail 100
Restaurant 200
Vending Machines (2) 50
350
Fox Run Golf Links:
Cigarette Vending (1 ) 100
Vending Machines (2) 50
Liquor Class A 2,500
Golf Course 100
General Retail 100
Snack Bar 100
2, 950
Pirates ' Cove
Snack Bar 100
100
Farmhouse Museum:
General Retail 100
100
Park District :
Scavengers (flat fee) 1 ,500
Scavengers
, (per vehicle (2) 200
Fuel Dispensers (3) 75
Vending Machines (1) 25 1 , 800
Rainbow Falls:
Miniature Golf 100
Snack Bar 100
200
$8,500
(It has been the past practice of the Village Board to
waive business license fees for other governmental
agencies.
(A report from the Assistant Director of Finance is
attached. )
L) Consideration of a request (attached) from the Evangelical
Lutheran Church to waive the $100 business license fee for
their Holy Spirit Pre-School .
(It has been the past practice of the village Board
to waive the business license fees for other not-for profit
agencies.
(A report from the Assistant Director of Finance is
Agenda for VB Mee•g 5-25-93 •
-6-
attached. )
M) Consideration to authorize the payment of $56, 436 to
the Greater Woodfield Convention and Visitors ' Bureau
(GWCVB) for FY 1993-94 dues .
(The GWCVB serves as representatives in local ,
metropolitan, and statewide public hospitality and tourism
industry agencies in the northwest suburban area, including
Elk Grove. The Bureau is active in promoting Greater
Woodfield through advertising, networking, and
participation in national and local tradeshows) .
(A report was previously distributed on this
item. Sufficient funds are budgeted and available for
this purpose. )
N) Consideration to adopt RESOLUTION NO. 28-93 (attached)
accepting an Irrevocable Letter of Credit No. 00318466 from
the First National Bank of Chicago, expiring June 17, 1994 ,
in the amount of $400,000, to guarantee construction of
public improvements at Super Kmart Shopping Center
(Biesterfield/Meacham) .
(The Letter of Credit guarantees the construction of
public improvements such as roads, sanitary sewer, storm
sewer, water main, and traffic signals at the shopping
center location.
(The Letter of Credit is in a format previously found
acceptable by the Village Attorney.
(A report from the Department of Engineering &
Community Development, recommending approval, is attached. )
O) Consideration to adopt RESOLUTION No. 29-93 (attached)
determining the appropriateness for Class 6B Status
pursuant to the Cook County real property classification
ordinance as amended January 1 , 1990 for certain real
estate owned by Circuit Systems, 2201 Landmeier Road, Elk
Grove Village, IL.
(Circuit Systems plans to construct a 55, 000 square
foot addition to their existing building at 2201 Landmeier
Road. Circuit Systems is a manufacturer of circuit boards.
(The tax incentive allows a property tax assessed
valuation reduction from 36% to 160 of fair market value
for an eight-year period. The class 6 (B) status applies
to the building addition and renovations.
(Circuit Systems plans to hire an additional 20
people as a result of the addition . The value of the
addition will add $2 million to the property tax base.
(Attached is a report from the Economic Development
Assistant and a letter from Circuit Systems requesting the
Class 6 (B) status. )
Agenda for VB Meeting 5-25-93 •
-7-
P) Consideration to adopt -RESOLUTION No. 30-93, rescinding
Resolution 97-70 and adopting an amended Automatic Aid
Agreement between the Village of Elk Grove Village and
Village of Schaumburg.
(This action will amend the current automatic aid
agreement between Elk Grove and Schaumburg to require
Schaumburg to provide a fire engine to service the boundary
limits of the Meacham fire station during a working fire.
The Schaumburg response will allow Elk Grove fire engines
to remain at their stations to respond to any other
alarms. )
(This item was discussed at the 5-18-93 Committee of
the Whole Meeting. )
(The Resolution will be distributed on Friday, May
21 . )
Q) Consideration to adopt RESOLUTION No. 31-93 (attached)
supporting the issuance of Industrial Revenue Bonds by the
Illinois Development Finance Authority.
(The Illinois Development Finance Authority approved
an application to issue tax-exempt Industrial Revenue Bonds
on behalf of Grecian Delight Foods, Inc. The Authority has
notified the Village seeking our support of the bond
issue . The bond issue is let by the State of Illinois.
The Village obligates no funds when supporting the bond
issuance. The municipality has 45 days from the receipt
of the notification to send a resolution approving
or disapproving the project .
(The bond issue will be used to purchase and renovate
an existing vacant manufacturing facility at 1201 Tonne
Road (formerly Re MI Foods) . In addition, there are -plans
to construct an addition to the facility. The amount of
the bond issue is $8, 900,000.
(Grecian Delight Foods is currently applying for 6B
status from Cook County. An estimated 150 jobs will be
created as a result of this project .
(A report from the Economic Development Assistant
recommending approval is attached. )
R) Consideration to adopt ORDINANCE NO. 2301 (attached)
amending Title 3, Chapter 3, Section 3-3-7, Number of
Licenses of the village Code of the Village of Elk Grove
Village by decreasing the number of Class "D" liquor
licenses by one from 8 to 7, and increasing the number of
Class "A" liquor licenses by one, from 29 to 30 -- Comfort
Inn (Webb Hotel) .
(Comfort Inn is requesting to change their
liquor license from Class "D", beer and wine only to a
Class "A" license which allows full liquor service
on premise.
(Comfort Inn decided to wait for the new
Agenda for VB Meeting 5-25-93 •
-8-
license year before requesting to make the change in order
to avoid having to pay for a new license so close to
the end of the licensing year.
(A report from the Village Clerk is attached. )
S) Consideration to adopt ORDINANCE NO. 2302
(attached) amending Title 6, Chapter 4, Section
. 6-4-5-4 : (Fire lanes) of the Municipal Code of the
Village of Elk Grove Village by adding designated
fire lanes for the Elk Grove Village VFW Post 9284
- (400 E. Devon Avenue) .
(The Elk Grove Veterans Club Post 9284 is requesting
to designate fire lanes on the north, west and east side of
their building.
(The VFW is aware that they are responsible to
install and maintain signs identifying the fire lanes
subject to the approval of the Fire Chief.
(A report from the Fire Chief, recommending approval,
is attached. )
Agenda for VB Nee Ing 5-25-93
-9-
BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
8 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a . Regulation of the Sale of Guns, Ammunition & Alcohol
b. Ordinance Regulating Message Boards
9 . PERSONNEL COMMITTEE
a . Americans with Disabilities Act Issues
10 . PLAN COMMISSION
a . Organization of Zoning Ordinance
b. Checkers Restaurant - Special Use Permit (P. H. 5-19-93)
C. Spruce Meadow Subdivision
11 . ZONING BOARD OF APPEALS
a . 1849 Main Drive - Variation to encroach six feet into a
20-foot rear yard setback (P.H. 4-28-93) Docket 93-3
b. Mallard Crossing - Variation to retrofit parking area (P.H.
5-24-93) Docket 93-6
C. 646 Schooner Lane - variation to infringe one foot, eight
inches, 'into an eight-foot side yard area (P. H. 5-26-93)
Docket 93-4)
d. 1300 Carlisle Avenue - variation to encroach 3 feet into
a ten-foot setback (P.H. 5-26-93) Docket 93-5 .
12 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. . O 'Hare Advisory Committee
c. Community Service Board
d. Suburban O 'Hare Commission
e . Illinois International Convention Center
f. NWMC Transportation Committee
13 . ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
14 . UNFINISHED BUSINESS
A. Pendinq Action by Village Board:
B. Pending Action by Village Attorney:
C. Pending Action by Others :
15 . REPORT FROM VILLAGE MANAGER
16. NEW BUSINESS
17. ADJOURNMENT
Agenda for VB Me Ating 5-25-93 0
-10-
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible to
individuals with disabilities. Persons requiring auxiliary aids
andlor Services should contact the village Clerk, preferably no later
than five days before the meeting.
c: Gallitano (2) , Chernick, Czarnik, Johnson, Petri, Rettberg
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel , Farrell , Smith (2)
lk
ADDENDUM
to
Regular Village Board Agenda
May 25 , 1993
6 . CONSENT AGENDA (continued)
T) Consideration of the following:
-- To approve the FY 1993-94 Insurance Premiums for
the FY 93-94 Fiscal Year, submitted by Arthur J .
Gallagher & Co . , at a premium level of $438 , 872 for
the following coverage:
FY 1994
1 . Workers ' Compensation $ 64 , 590
2 . General/Auto Liability 203 , 175
( Includes Bldg . &
Contents )
3 . EMT & Paramedic Liability 3 , 812
4 . Boiler & Machinery 9 , 569
5 . Public Officials ' Liability 18 , 571
6 . Police Professional Liability 50 , 233
7 . Federal Flood Coverage 3, 848
8 . Excess Liability (H. E .L.P . ) 74 , 352
9 . Community Nurse/Clinics 6 , 339
10 . Fiduciary Liability-Pension
Funds 3 , 559
11 . Public Official Bond 824
$438 , 872
-- To contract with Gallagher Bassett Services , at a
cost of $42 , 164 to supervise and administer the
self-insurance plan for the Village for Workman ' s
Compensation and Liability Package.
(The insurance package represents an increase
of 3 . 7% from last year. The cost for Gallagher Bassett
Services increased 9 . 4% from last year. That fee,
however, has not increased in two years .
(A report from the Director of Finance
recommending approval is attached. )
U) Consideration to adopt ORDINANCE No . 2303 amending
Section 2-10-1 of the Village Code, increasing
membership on the Community Service Board from eleven
( 11 ) to thirteen ( 13 ) .
(This ordinance was previously distributed on
5-21-93 . )
V) Consideration to adopt RESOLUTION No . 32-93 appointing
Dennis J. Gallitano as Director and Charles J. Zettekf
- Jr. ,' as Alternate Director of the Suburban O' Hare
Commission.
(This item was discussed at the 5-18-93 Committee
of the Whole.
(The resolution will be distributed prior to the
5-25-93 Village Board meeting. )
c : Gallitano ( 2 ) , Chernick, Czarnik, Johnson, Petri, Rettberg,
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel , Farrell, Smith ( 2 )