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HomeMy WebLinkAboutAGENDA - 04/27/1993 - VILLAGE BOARD AGENDA Next ORD: 2298 (2299) Next RES: 25-93 (27-93) Recess: 9 P.M. AGENDA Regular Village Board Meeting April 27, 1993 Elk Grove Village 1 . Call to Order 2 . Invocation 3 . Approval of Minutes of April 13, 1993 4 . President 's Report 5. Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration of a request (attached) from Edital Corporation, 500 Bradford Circle, for a variation from Section 8-8A-3 :A4 of the Municipal Code to permit a thirty (30) foot wide driveway. (The maximum_ driveway width permitted in residential sections is twenty (20) feet . (The petitioner is requesting to replace the existing circular driveway with a non-circular driveway that has a width of thirty (30) feet . The driveway will service a three-car garage that is approximately 34 feet wide. (The existing circular driveway is 2,940 square feet . The proposed driveway will be 1 ,560 square feet, a reduction of 1 ,380 square feet . (A report from the Director of Engineering and Community Development, recommending approval , is attached. ) B) Consideration of a request (attached) from High School District 214 to waive the 1993 vehicle License fee for five vehicles. (It has been the past practice of the Village to waive license fees for other governmental agencies. The total amount to be waived is $100) . (A report from the Director of Finance, is attached. ) Agenda for VS M•ing 4-27-93 • -2- C) Consideration to award a maintenance contract to the lowest responsive and responsible bidder, Aldridge Electric, to provide maintenance of Village-owned traffic signals and overhead street lights in the amount of $6, 454 . 80 (The contract covers the maintenance of Village owned traffic signals at six intersections. In addition, the contract includes the maintenance of twenty-seven overhead street lights on Touhy and Elmhurst Roads. ) (Sufficient funds are included in the 1993-94 Fiscal Year Budget for this expenditure. ) (A report from the Purchasing Agent and Director of Public Works recommending approval is attached. ) D) Consideration of a request (attached) from the First Colonial Bank of Elk Grove to erect a temporary tent at 1100 West Devon Avenue for the purpose of holding a special event introducing a new banking service on May 8, from 10 a .m. until 12 p.m. (Since the event is scheduled for a Saturday morning, it is anticipated that ample parking space will be available. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) E) Consideration to award a professional service contract to Stephen A. Laser and Associates to conduct an assessment center for the position of Police Commander for a total cost not to exceed $750 per candidate. (The assessment center will develop a list of eligible candidates to fill the position of Commander in the Police Department . All Sergeants will have the opportunity to participate in the assessment center. The total cost for the assessment center is expected to be $9, 750. (A report from the Police Chief was distributed previously. ) F) Consideration to increase the Village Manager 's salary 50, effective April 26, 1993 . (With the increase, the Village Manager 's salary will be $76, 125 . ) G) Consideration to extend a maintenance contract with "The Plant People", Inc. for a one-year period for the maintenance of the tropical plantings in the atrium at a cost of $9,360. . Agenda for VB Meeting 4-27-93 -3- (The one-year contract awarded to "The Plant People" last year included two (2) one-year options to extend the contract . Based 'upon the excellent service provided by the company, it is recommended that the first one-year option be accepted by the Village. The cost for the option represents a 2 . 6% increase over last year. (Sufficient funds are budgeted and available in the FY 1993-94 Budget for this purpose. ) (A report from the Purchasing Agent and Director of Public Works recommending approval is attached. ) H) Consideration of a request (attached) from DTK Computer Inc. for a temporary retail business license for a warehouse sale on Saturday, May 22 and Sunday, May 23 at 2375 Estes Avenue. (Since the sale is to be held on a Saturday and Sunday, sufficient parking is anticipated to be available . (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) I) Consideration to award purchase contracts to the lowest responsive and responsible bidders to provide stone material as follows: -- To Berkeley Trucking, Elmhurst, IL to provide 2, 600 tons of CA-6 Grade 9 gravel at a unit cost not to exceed $8 . 95 per ton and at a total cost not to exceed $23,270; and -- To PIF Materials, Elk Grove Village, IL to provide 900 tons of CA-6 Grade 8 limestone aggregate at a unit cost not- to exceed $8 . 25 per ton and at a total cost not to exceed $7, 425 . 00. (The Grade 9 gravel is used to backfill excavations for water and sewer repairs. The Grade 8 limestone is used to backfill storm sewers excavation in streets and for roadway base repairs prior to repatching or resurfacing. (A report from the Purchasing Agent and Director of Public Works recommending approval is attached. ) J) Consideration to authorize the Village President to execute a Letter Center Agreement (attached) with United Parcel Service (UPS) for the placement of eleven (11 ) letter centers on Village rights-of-way for the period from April 27, 1993 to December 5, 1994 . Agenda for VB Meeting 4-27-93 -4- (The agreement will allow 11 new letter centers to be placed in the industrial park for a 1-year, 7-month period. The expiration will coincide with an existing agreement between the Village and UPS, allowing 3 letter centers, which is due to expire in December 1994 . UPS will have a total of 14 letter centers. Federal Express has ten letter centers in the industrial park. When both UPS agreements expire on December 5, 1994 a _single agreement will be considered for all UPS letter centers in the Village. (Under this agreement, UPS will pay the Village $3, 483. 33. This fee is similar to that paid by DHL and Federal Express for letter centers. (A report from the Administrative Assistant is attached. ) K) Consideration to authorize the expenditure of $9, 884 . 72 to the Cook County Department of Highways for shared traffic Signal maintenance under the 1993 maintenance contract . (The annual bidding of this contract is performed by the Cook County Highway Department . The 1993 contract is 19 . 10 lower than the 1992 contract . (The contract covers the shared maintenance responsibility of 10 intersections between the Village and the County. Sufficient funds are budgeted and available in the FY 1993-94 budget for this purpose. (Reports from the Director of Public Works and Purchasing Agent , recommending approval , are attached. ) L) Consideration to authorize the expenditure of $10, 942 .28 to the Illinois Department of Transportation for shared traffic signal maintenance under the 1993 maintenance contract . (The annual bidding of this contract is performed by the Illinois Department of Transportation . The 1993 contract is 5. 6 % lower than the 1992 contract . (The contract covers maintenance responsibility at 8 intersections shared between the village and the State of Illinois. Sufficient funds are budgeted in the FY 1993-94 Budget for this purpose. (Reports from the Director of Public Works and Purchasing Agent , recommending approval , are attached. ) M) Consideration to adopt RESOLUTION NO. 25-93 (attached) authorizing the village President to execute a license agreement between the Village of Elk Grove Village and E1 Bethel Christian Center. (The license agreement is necessary to allow village personnel to have full access to the property 's domestic water service, which will be located on private property. This access is required to initiate and terminate water service without impacting the fire suppression system. Agenda for VB Meting 4-27-93 • -5- (Similar agreements were executed with Sheraton Suites Hotel, Mallard Crossing, and the Super Kmart Center. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) N) Consideration to award a maintenance contract to the lowest responsive and responsible bidder, Decision Data, Itasca, Illinois, to provide maintenance of the IBM AS1400 system and related computer hardware for the 1993194 fiscal year at a total cost not to exceed $8,394 . 32. (The bid price represents a cost savings of 31 . 5% over the previous year 's contract with Bell Atlantic. (The Village has the option to annually extend the contract for an additional two years. The total contract cannot exceed 3 years . (A report from the Purchasing Agent, ' recommending approval, is attached. ) O) Consideration to increase the Fiscal Year 1993194 Public Works budget by $25,000 to complete the replacement of defective sanitary sewer pipe adjacent to the Elk Grove Boulevard ditch during the 1993-94 fiscal year. (The Village Board awarded the contract for this project at the March 9, 1993 Village Board meeting to Lo Verde Construction. At that time, it was expected that the sanitary sewer repairs would be completed by April 30. (Due to the inclement weather, Lo Verde will be unable to complete the project during the FY 1992-93 fiscal year. Public Works is requesting that the full contract amount ($25,000) be placed in the FY 1993-94 budget to complete the project . (A report from the Director of Public Works, recommending approval , is attached. ) P) Consideration to adopt RESOLUTION NO. 26-93 amending the Personnel Rules and Regulations of the Village of Elk Grove Village to include non-compensable creditable service days for IMRF employees. (The Personnel Rules & Regulations are being amended to include non-compensable creditable service days for IMRF employees . The policy would only apply to those employees who have accumulated the maximum of 120 unused sick days. The policy would allow the accumulation of a maximum of 120 creditable service days equaling six (6) months additional credit towards retirement for IMRF employees. (A report on this item was previously discussed at the 4113193 Committee of the Whole meeting. (The resolution will be distributed prior to the 4127193 Village Board meeting. ) • Agenda for VB Meeting 4-27-93 -6- Q) Consideration to adopt ORDINANCE NO. 2298 (attached) amending Title 7-4 :M7-4-1 of the Municipal Code pertaining to wastewater pretreatment for customers in DuPage County. (The ordinance clarifies the Municipal Code with respect to the date of the sanitary sewer agreement amendment between Elk Grove and the Village of Bensenville. The date of the amendment is December 1 , 1992 . ) (Under the agreement, Bensenville will be increasing their sewer rates for 266 DuPage County customers located in Elk Grove by 62 . 6 cents per 1 , 000 gallons from $1 . 09/1 , 000 to $1 . 716/1 , 000. This represents a 35% increase over their current cost . It is expected this rate change by Bensenville will cost the average user $6. 26 per month . (In addition, Bensenville will begin charging a $6 per month pre-treatment fee for those customers. Elk Grove also charges $ . 35/1 , 000 sewer rate and $ . 35/1 , 000 for capital replacement . (The Bensenville fees will begin June 1 . They are allowed to be increased by Bensenville with no action needed on the part of the Village of Elk Grove. This is allowed because Bensenville met the conditions of our contract which required an audit and formula calculations justifying the need to increase the rate. The Elk Grove customers will be paying the same sanitary sewer charges as all of Bensenville 's sanitary sewer customers . (A report from the Director of Finance recommending approval is attached. ) REGULAR AGENDA 7. Consideration of a request from Kmart Corporation to install a temporary freestanding sign for the Super Kmart Center, Northwest Corner of Siesterfield Road and Meacham Road, as follows: ITEM PROPOSED PEldHITTED BY ORDINANCE VARIATION REQUESTED Temporary freestanding sign 1 One sign permitted subject - advertising construction and restrictions imposed by the opening of a shopping center Board of Trustees Sign Area 72 Sq. Ft. - - Sign Height 10 Feet - - Agenda for VB Meeting 4-27-93 -7- (The petitioner is requesting to erect a temporary non-illuminated freestanding sign advertising construction and opening of the center. The sign will be located directly at the northwest corner facing other commercially zoned properties. (A similar sign was approved for the opening of the Mallard Crossing Shopping Center. (The Director of Engineering and Community Development recommends approving the request subject to the condition that the sign be removed either ten (10) days after the Kmart opening or upon completion of any permanent freestanding signs. (A report from the Director of Engineering and Community Development, recommending approval is attached. ) 8. Consideration to grant a request (attached) from Kmart Corporation for a sign variation for the Super Kmart Center, northwest corner of Biesterfield and Meacham Roads, as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REODESTED Sire, Arca 112 Sq.FC. per Face 45 Sq.Ft. Per Face 67 Sq.Ft, per Face 224 Sq.Ft. 'total 90 Sq.Ft_ Total 134 Sq.FG. Total 149`= Increase Sign Height 1B Ft. 18 Ft, none I SignZlluni na[i on 2d /lours /.'o ilZmnina ei on Letveen i:OD A. 1, to 7:00 A.11J (bo uh Fn'es[an ding s 1:911) 1:00 1.11. and 7:00 A.A. adjacenC to residential (Kmart is requesting to install two (2) , illuminated double-faced freestanding signs for the Super Kmart Center. (One of the signs will be placed along Biesterfield Road across from the West Garage. The other sign will be placed along Meacham Road across from Texas Street . (Comparable signs are located in Village Shopping Centers such as Shawnway Plaza (80 sq. ft . per face) , Mallard Crossing (84 sq. ft . per. face) , Elk Crossing (96 sq. ft . per face) , Grove Mall (140 sq. ft . per face) , and Strawberry Hill (144 sq. ft . per face) . (The Director of Engineering & Community Development recommends that the variation to the sign area be permitted subject to the elimination of the "Future Tenant " panel . This will reduce the sign area to 96 sq. ft . per face and 182 sq. ft . total . The proposed signs will then be more comparable in sign area with other shopping center signage. Agenda for VB Meeting 4-27-93 • -8- . (The Director recommends approval. of the 24-hour illumination. Businesses in the village that operate on a 24-hour basis such as Mallard Crossing, Elk Crossing, Shawnway Plaza, Mobil oil and others, keep their signs illuminated during the night . The proposed illuminated signage will not cast illumination onto private properties located adjacent to the proposed signage. (The Police Department has reviewed the sign illumination request and has no objection to the request . (A report from the Director of Engineering and Community Development recommending approval is attached. ) Agenda for VB Meeting 4-27-93 -9- BOARDS AND COMMISSIONS 9 . CAPITAL IMPROVEMENTS COMMITTEE 10. JUDICIARY, PLANNING AND ZONING COMMITTEE a . Regulation of the Sale of Guns, Ammunition & Alcohol b. Ordinance Regulating Message Boards C. Zoning Variation - 649 E. Elk Grove Blvd. 11 . PERSONNEL COMMITTEE a . Americans with Disabilities Act Issues 12 . PLAN COMMISSION a . Organization of Zoning Ordinance 13 . ZONING BOARD OF APPEALS a . 1849 Main Drive - Variation to encroach six feet into a 20-foot rear yard setback (P. H. 4-28-93) Docket 93-3 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee b. O 'Hare Advisory Committee C. Community Service Board d. Suburban O 'Hare Commission e. Illinois International Convention Center I. NWMC Transportation Committee 15 . ORDINANCES RESOLUTIONS AND COMMUNICATIONS 16. UNFINISHED BUSINESS A7 Pending Action by Village Board: B. Pending Action by Village Attorney: C. Pending Action by Others: 17. REPORT FROM VILLAGE MANAGER 18 . NEW BUSINESS 19 . ADJOURNMENT Agenda for VB Meeting 4-27-93 -10- In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities . Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell, Smith (2) lk