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HomeMy WebLinkAboutAGENDA - 04/13/1993 - VILLAGE BOARD AGENDA Next ORD: 2291 (2297) Next RES: 22-93 (24-93) Recess: 9 P.M. AGENDA Regular Village Board Meeting April 13, 1993 Elk Grove Village 1 . Call to Order 2 . Invocation 3 . Approval of Minutes of March 23, 1993 4 . President 's Report 5 . Accounts Payable Warrant 6. CONSENT AGENDA A) Consideration of a request from the Indian Heritage Research Foundation to erect a temporary tent at 2201 Landmeier Road for the purpose of holding a special religious event on June 19 from 11 a .m. until 4 p.m. (A report on this item was distributed to the Village Board on 3/29/93 . ) B) Consideration to award a professional service contract to Mathewson and Mathewson to provide land acquisition negotiation services for Phase 2 of the Biesterfield Road FAUS Project at a rate of $900 per parcel for a total cost not to exceed $4,500. (The negotiation services are necessary to acquire adequate right-of-way from five (5) parcels of land to build the proposed Phase II Biesterfield roadway improvements. (A contract for appraisal and review appraisal services for this project was approved by the Village Board on June 23, 1992 with the understanding that negotiation services would be contracted at a later date. (The Department of Engineering & Community Development solicited proposals in accordance with Federal Highway Administration guidelines and procedures. The Illinois Department of Transportation has approved the firm Agenda for VB MAing 4-13-93 • to perform the professional service. (A report from the Director of Engineering & Community Development recommending approval , is attached. ) C) Consideration to extend a professional service contract previously awarded by the Village Board on February 9, 1993 to Integrated Technology Group (ITG) for data processing operations for the period May 1 , 1993 through April 30, 1994 at a cost not to exceed $212,500. (The contract extension represents no increase over the current charges for service. (Sufficient funds are included in the FY 1993-94 budget for this purpose. (A report from the Director of Finance recommending approval is attached) . D) Consideration of the following: -- To reject all bids received for the renovation of the pump house #7, located at 992 West Glenn Trail Road; and -- To authorize rebidding on the renovation project . (Only one bid was received for the project . It was in the amount of $24 ,900. The amount budgeted for the project was $11 ,000: (Village Staff will revise the bid specifications and rebid the project . Funds in the amount of $24, 000 are included in the FY 1993-94 budget . (A report from the Assistant Director of Finance and . Director of Public Works, recommending approval, is attached. ) E) Consideration of the following: -- To rescind a professional service contract award to Marian Professional Construction on October 13, 1992 for roofing work on the Fire Administration building; and -- To reject all bids received for the project . (The low bidder, Marian Construction, made a request to withdraw their bid because the material they planned to use for construction would not provide the warranty required by the Village. (The Fire Department will include the work as part of the rehabilitation project at a later date. (A report was previously distributed on 3-30-93. ) Agenda for VB Meeting 4-13-93 • -3- F) Consideration to adopt the following Budgets for FY 1993-94 : General $20,358, 198 Civil Defense 34,580 Motor Fuel Tax 673, 458 Municipal Purpose 115,000 Asset Seizure 28, 668 Recycling 20, 130 Capital Projects 9,314, 650 Water a Sewer 9, 853,538 TOTAL $40,398,222 (These figures have been reviewed by the Committee of the Whole. (A report from the Director of Finance was previously distributed to the Village Board for use at the 7:45 p.m. public hearing scheduled for April 13 . ) G) Consideration to award a professional service contract to Dixon Engineering for inspection services associated with the cleaning, painting, and disposal of material for Reservoir # 6 in the amount not to exceed $21 ,985 . (The Village Board awarded a contract on March 23, to clean and paint the one-million gallon reservoir located on Greenleaf Avenue. Dixon Engineering provided consulting services to the Village on our last two reservoir painting projects. (Under this contract, Dixon will provide full-time inspectors to oversee the cleaning, painting, and disposal of material of the project . Dixon has performed to the satisfaction of the Village on its past work. (A report from the Assistant Director of Finance and the Public Works Director, recommending approval is attached. ) H) Consideration to increase a contract previously awarded to AZKO Salt for the purchase of 200 additional tons of rock salt at a cost of $4, 710 for a total contract amount of 4,240 tons of salt at a cost of $99, 852. (With the recent ice and snow events, the Public Works Director is seeking to purchase 200 additional tons of salt to ensure sufficient stock exists in the event of future freezing weather. Any remaining salt will be stored for use next winter. (Sufficient funds will be transferred within the current budget for this expenditure. The salt is being purchased at the same price per unit as all the other salt . ) Agenda for VB Melling 4-13-93 • -4- I) Consideration to renew a professional service contract with HTE, Inc. , Orlando, Florida for the maintenance„ support, and service of the payroll , utility billing, occupational licenses, and cash receipt software packages on the AS1400 as follows for a total cost not to exceed $7,200 for Fiscal Year 1993-94 : Payroll/Personnel $2, 400 Utility Billing 3, 450 Occupational Licenses 1 ,350 Cash Receipts n/c TOTAL $7,200 (The contract is the second year of a five-year contract awarded to HTE, Inc. in June 1991 . The Village retains the right to terminate the contract at the end of each fiscal year. The costs for this service is the same as last year. HTE is the software developer and vendor for these canned software packages. (The maintenance service includes upgrading each system and telephone support . HTE has provided on-site support for the Utility Billing system at no additional charge to the Village. (A report from the Finance Director, recommending approval , is attached. ) J) Consideration of the following: -- To adopt ORDINANCE NO. 2291 (attached) , amending the hourly rate for custodian personnel; -- To adopt ORDINANCE No. 2292 (attached) , amending the hourly rate for Summer employees; -- To adopt ORDINANCE NO. 2293 (attached) amending the salaries for School Crossing Guards; -- To adopt ORDINANCE NO. 2294 (attached) amending wages for water meter readers; -- To adopt ORDINANCE NO. 2295 (attached) amending classification and salary plans; the classification plan; and salary range for merit pay plan positions of the Municipal Code. K) Consideration of the following items with an effective date of April 26, 1993 : -- To concur with the following wage and salary guidelines: Agenda for VB Me ng 4-13-93 • -5- . General Water & Corporate Sewer Total All Merit $140, 676 $ 8, 185 $148, 861 Step-Pay Plan $107,093 $18,078 $125, 171 Specific-Rate Plan $ 8, 896 $ 378 $ 9,274 TOTAL $256, 665 $26, 641 $283,30 ` -- To authorize a 3 .5% value increase to non-union Step-Pay Plan positions; -- To authorize a 3 . 5% value increase to specific rate Pay-Plan positions; -- To authorize a 4 . 5% Merit pool for Merit Salary personnel with merit increases of 0%-5.5% for employees, based on individual performance; (Wage and salary adjustments noted above are included in the FY 1993-94 budget . ) L) Consideration of the following to be effective May 1 , 1993 through April 30, 1994 : a . To renew an agreement with Gallagher Bassett to administer the Village 's self-insured medical and dental programs at a cost of $19 . 00 per participant per month for medical claims and $6. 67 per participant for dental claims; b. To renew a contract with Lloyds of London to provide Specific Stop Loss Coverage at a cost of $340,306; C. To renew a contract with Lloyds of London to provide Aggregate Stop Loss Coverage at a cost of $30,959; d. To renew a contract with Arthur Gallagher and Co. for consulting services at a cost of $5, 000; e. To renew a contract for Cost Care Consultation Services through Gallagher Bassett at a cost of $5 . 00 per participant per month; f. To enter into a contract with the Affordable Medical Networks Hospital Preferred Provided organization through Gallagher Bassett . g. To establish premium rates equal to 85% for the Village and 15% of the total premium for an individual employee; an employee plus one (1 ) Agenda for VB Me•ng 4-13-93 • -6- dependent; and an employee plus two (2) or more dependents participating in the Village Self-Insured Health Care Plans as follows : CONTRIBUTIONS Village Employee Bi-Weekly Monthly Monthly Employee Contrib. Contrib. Contrib. MEDICAL Employee only $172 . 33 $30. 41 $14 . 04 Emp. +1 Dep. $361 . 90 $63 . 86 $29 . 47 Emp. +2 Dep. $393 . 75 $69 . 48 $32. 07 DENTAL Employee only $25 . 47 $ 4 . 49 $ 2 . 07 Emp. +1 Dep. $53 . 47 $ 9 . 44 $ 4 . 36 Emp. 2+ Dep. $67. 04 $11 . 83 $ 5 . 46 g. To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of $5 . 45 per participant per month. h. To establish premium rates equal to 85% for the Village and 150 of the total premium for an individual employee; an employee plus one (1 ) dependent; and an employee plus two (2) or more dependents participating in the HMO Illinois Health Maintenance Organization Plans as follows: CONTRIBUTIONS village Employee Bi-Weekly Monthly Monthly Employee Contrib. Contrib. Contrib. Employee only $132 . 90 $23 . 45 $10. 82 Emp. +1 Dep. $256.21 $45. 21 $20. 87 Emp. +2 Dep. $394 . 62 $69 . 64 $32 . 14 i . To discontinue Village participation in the Humana Health Chicago Health Maintenance Organization Plans . Agenda for VB Me•ng 4-13-93 • -7- M) Consideration to adopt RESOLUTION NO. 22-93 (attached) the Village of Elk Grove Village Meeting Rooms Policy and rescinding Resolution No. 13-88-. (The meeting room policy has been amended to include provisions that arrange for handicapped accessible meeting room space that comply with the Americans With Disabilities Act . Those provisions were discussed at the 2/9193 Committee of the Whole meeting. (A copy of the meeting room policy is attached. ) N) Consideration to adopt RESOLUTION No. 23-93 (attached) , authorizing the Village President to execute an addendum agreement between the Village of Elk Grove Village and Triton Consulting Engineers, Ltd. (Biesterfield Road Improvements) . (Due to the decision to bury the overhead lines, the anticipated project completion date was extended past the November 30, 1992 contract with Triton. The amendment to Triton 's contract, which is covered 60% by the Federally funded ISTEA (formerly FAUS) program and 40% by the Village, will account for the additional construction inspection time necessary to finish the project . (A report from the Director of Engineering & Community Development, recommending approval, is attached. O) Consideration to adopt ORDINANCE NO. 2296 establishing a recapture on the cost of construction of a sanitary sewer system for properties located in the area bounded by Biesterfield Road on the north, Nerge Road on the south, Meacham Road on the west, and Home Avenue (extended) on the east . (The ordinance assigns the proportionate share of the costs for the sanitary sewer system constructed by Hamilton Partners in the area described above. The total cost of the system is $420,573. (The ordinance identifies those parcels that benefit from the system. Those benefiting parcels, excluding Hamilton Partners, Wal-Mart and Schreiner, are to reimburse the Village $155,505 (plus interest equal to 2% over prime rate) , which the Village reimbursed to Hamilton Partners through sales taxes generated by the shopping center. Schreiner paid his portion of the improvements directly to Hamilton Partners. Reimbursement is expected when the property owner applies for a construction permit from the Village. (The ordinance will be distributed on Friday, April 9, 1993. ) Agenda for VB Meting 4-13-93 • -8- BOARDS AND COMMISSIONS 7. CAPITAL IMPROVEMENTS COMMITTEE B . JUDICIARY, PLANNING AND ZONING COMMITTEE a . Regulation of the Sale of Guns, Ammunition & Alcohol b. Ordinance Regulating Message Boards 9 . PERSONNEL COMMITTEE a . Americans with Disabilities Act Issues b. Self-Insurance Health Care 'Plan Renewals 10.PLAN COMMISSION a . Organization of Zoning Ordinance 11 . ZONING BOARD OF APPEALS a . 649 E. Elk Grove Blvd. - Variation to encroach seven feet into a 10-foot setback to construct a fence in a side yard. 12 .REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a . Cable Television Committee b. O 'Hare Advisory Committee C. Community Service Board d. Suburban O 'Hare Commission e. Illinois International Convention Center f. NWMC Transportation Committee 13 .0RDINANCES, RESOLUTIONS AND COMMUNICATIONS 14 . UNFINISHED BUSINESS A. Pendinq Action by Village Board: B. Pendinq Action by Village Attorney: C. Pending Action by Others. 15 .REPORT FROM VILLAGE MANAGER 16.NEW BUSINESS 17.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri, Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel, Farrell , Smith (2) ADDENDUM to Regular Village Board Agenda April 13, 1993 6 . CONSENT AGENDA (continued) P) Consideration to adopt RESOLUTION NO. 24-93 (attached) authorizing the Village President to execute an agreement between the Village of Elk Grove Village and Kmart Corporation (Super Kmart) . (The license agreement is necessary to allow Village personnel to have full access to the Shopping Center' s domestic water service, which will be located on private property. This access is required to initiate and terminate water service without impacting the fire suppression system. (Similar agreements were executed with Sheraton Suites Hotel and Mallard Crossing. (A report from the Director of Engineering and Community Development, recommending approval , is attached. ) Q) Consideration to award a professional service contract to Rust Environmental and Infrastructure, Schaumburg, Illinois to develop an implementation plan and technical specifications for the purchase of computer equipment and software associated with the digitized base map system at a cost not to exceed $2 , 500 . (Public Works is requesting to retain professional services to develop a plan and specifications to ensure that computer equipment and software will be compatible with existing computer equipment used on a wide area network. In the future, Police, Fire, and Engineering & Community Development will have use for the information on the base map system. (Rust Environmental and Infrastructure ( formerly SEC Donohue) digitized the base map and several of the utility atlases over the past two ( 2 ) years for the Public Works Department. (Sufficient funds are available in this year ' s budget for this purpose. (A report from the Director of Public Works , recommending approval , is attached. ) C : Zettek ( 2 ) , Bosslet, Chernick, Czarnik, Gallitano, Petri Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Rummel , Farrell, Smith ( 2 ) '