HomeMy WebLinkAboutAGENDA - 03/23/1993 - VILLAGE BOARD AGENDA Next ORD: 2289 (2291 )
Next RES: 20-93 (22-93)
Recess: 9 P.M.
AGENDA
Regular Village Board Meeting
March 23, 1993
Elk Grove Village
1 . Call to Order
2. Invocation
3. Approval of Minutes of March 9, 1993
4 . President 's Report
5 . Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration of the following:
__ -- To award a contract to the lowest responsive and
responsible bidder, Allied Asphalt Paving, Des
Plaines, Illinois, to furnish bituminous paving
materials on a not-to-exceed unit cost basis as
follows:
Unit'.
Qty - Unit Description Pricing
FY 93/94 .]
3,700 Tons Bituminous Concrete Course 16.33/1'on
1,000 Tons Bituminous Surface Course 18.83/fon
500 Gals Emulsified Asphalt SS-1 2.25/Gal
and at a cost not-to-exceed $60,376 from MFT Funds
and $20,000 from the General Fund for a total cost of
$80,376.
Agenda for VB Ming 3-23-93 •
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(Allied Asphalt was determined as the lowest
bidder after the hauling charge was calculated into
the bid prices. The hauling charge is the cost
incurred by the Village to pick up the materials at
the vendor 's location. The hauling charge is based on
the mileage for that trip.
(Sufficient funds are budgeted and available for
this purpose. Allied Asphalt has supplied these
materials in the past to the satisfaction of the
Village.
(A report from the Purchasing Agent and Director
of Public Works recommending approval is attached. )
B) Consideration to award a contract to the lowest responsive
and responsible bidder, Palumbo Brothers, Hillside,
Illinois for street milling and resurfacing on a not-to-
exceed per unit cost basis as follows:
Unit Friciug
QTY UNIT DESCRIPTION FY 93!93
78,226 Sq. Yd. Bituminous Concrete Surface Removal (Partial .30
Width 1 1/2"
12,650 Sq. Yd. Bituminous Concrete Surface Removal (Partial .85
Width 3"
703 Sq. Yd. Bituminous Concrete Surface Removal (Full .85
Width 1 1/2")
49,834 Sq. Yd. Reflective Crack Control Treatment .55
17,000 Ton Bituminous Concrete Surface Course 23.50
2,300 Ton Leveling Binder 23.50
8,500 Gal. Bituminous Prime Coat Material .60
100 Ton Prime Coat Aggregate 20.00
1,500 Ln. Ft. Combination Curb & Gutter 12.00
and at a cost not to exceed $540, 876.55 from MFT Funds.
(The contract is $65,000 below original budget
estimates. Palumbo Brothers performed this work in 1990 to
the satisfaction of the village.
(A report from the Purchasing Agent and Director of
Public Works recommending approval is attached. )
Agenda for VB *ting 3-23-93 •
C) Consideration to award a contract to the lowest responsive
and responsible bidder, Illinois Concrete, Villa Park,
Illinois, for sidewalk, curb, gutter and driveway removal
and replacement on a not-to-exceed unit cost basis as
follows:
Unit Pricing
QTY UNIT DESCRIPTION FY
15,000 Sq. Ft. 5" PCC Sidewalk 1.50
10,000 Sq. Ft. 8" PCC Sidewalk 2.00
200 Sq. Yd- 5" PCC Driveway Pavement 13.50
100 Sq. Yd. 8" PCC Driveway Pavement 18.00
3,000 Ln. Ft. Combination Concrete Curb & Gutter (B) 7.20
11,000 Ln. Ft. Combination Concrete Curb & Gutter M 7.20
25,000 Sq. Ft. Sidewalk Removal .63
300 Sq. Yd. Driveway Pavement Removal 5.67
14,000 Ln. Ft. Combination Curb & Guitar Removal 2.00
and at a cost not to exceed $188, 751 from the General Fund
and $4,500 from the Water and Sewer Fund for a total cost
of $193,251 .
(Sufficient funds are budgeted and available for this
expenditure. The contract is $61 ,249 below original budget
estimates.
(A report from the Purchasing Agent and Director of
Public works recommending approval is attached. )
D) Consideration to award a professional service contract to
Rust Environment and infrastructure, Schaumburg, IL, in an
amount not to exceed $14, 000 to add 50% of the total water
system data to the digitized Village base map.
Agenda for VB M•ting 3-23-93 •
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(Rust Environment and Infrastructure (formerly SEC
Donohue) was selected as the lowest bidder in May 1991 to
develop the base map and storm sewer map system at a cost
of $32,500. Subsequently, this firm was selected to update
the map and add the sanitary sewer system in October 1992
at a cost of $25,500. The firm performed satisfactorily on
these projects.
(Rust Environment and Infrastructure is familiar and
knowledgeable of the existing system and has negotiated a
price of $14,000 based upon a pilot project and past
contract prices for similar work. The pilot project was
performed on a section of the village to obtain more
accurate estimates on the costs involved with the work.
(No other vendors were solicited for quotes due to
this firm 's experience with the project and their
competitive pricing for past work.
(Approximately 500 of the water system data is ready
for entry now. The remaining 50% is expected to be ready
for entry this Fall 1993 .
(A report from the Director of Public Works,
recommending approval , is attached. )
E) Consideration to concur with the previous authorization
granting HBS Systems a temporary accessory retail business
license to auction a variety of equipment at 1025 Pauly
Drive on March 23, 1993 .
(HBS Systems is going out of business and sought
permission to hold a one-day auction to sell-off their
remaining equipment and inventory. The consensus of the
Committee-of-the-Whole on 3-16-93 was to permit the auction
sale. This item confirms that direction. )
F) Consideration of a request (attached) from PRP Wine
International, Inc. for a temporary retail business license
for a warehouse sale on Saturday, March 27, 1993, at 1701
Howard Street .
(Since the sale is to be held on a Saturday,
sufficient parking will exist on the site.
(A report from the Director of Engineering and
Community Development recommending approval is attached. )
G) Consideration to award a contract to the lowest responsive
and responsible bidder, Haralambis Industrial Painting,
Woodhaven, MI, to repaint the water reservoir and replace
the cathodic protection system at pump house #6, located on
Greenleaf Avenue, in an amount not to exceed $143,325 .
Agenda for VB M•ting 3-23-93 •
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(The repainting and replacement of the cathodic
protection system is budgeted for in the 1992-93 budget .
(The cathodic (corrosion) protection system at this
facility is 23 years old and is in need of replacement .
(Reports from the Purchasing AgentandDirector of
Public' Works recommending approval are attached. )
H) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Metropolitan Pump
Company, Romeoville, IL, to furnish and deliver one (I)
submersible sewage pump in an amount not to exceed $5,957.
(The pump will be utilized as a back-up for the two
existing pumps at the Route 83 Lift Station. When pumps
are removed from service for scheduled maintenance
and/or emergency repairs, the back-up pump is placed in
service and the pump under repair becomes the back-up unit .
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
I) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Hobart North Welding
Supply Company, Chicago, It, to furnish and deliver one (1 )
trailer-mounted welder at a cost not to exceed $8, 844 .
(The existing welder/generator is 21 years old and
parts for its repair are difficult to obtain.
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Purchasing Agent and Director of
Public Works recommending approval are attached. )
J) Consideration to award a contract to the lowest responsive
and responsible bidder, Mid-City Mechanical , Bartlett, IL,
to remove and install a heating system at the Greenleaf
Fire Station at a cost not to exceed $6,300.
(Mid-City Mechanical is the same vendor who recently
installed the HVAC system at the Landmeier Fire Station.
Mid-City Mechanical performed this work in a satisfactory
manner.
(Sufficient funds are budgeted and available for this
expenditure.
(Reports from the Purchasing Agent and Fire Chief,
recommending approval, are attached. )
Agenda for VB M•ting 3-23-93 •
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K) Consideration of the following request from the Lions Club
of Elk Grove Village:
-- To donate $5,000 from the FY 1993-94 Budget to the
Lions Club for the annual July 4 fireworks display,
and,
-- To waive the permit and license fees associated with
the July 4th event at Lions Park.
(The request for the donation and waiver of fees
was discussed at the 3-9-93 Committee of the Whole
Meeting. )
L) Consideration to authorize Patricia S. Smith, Village
Clerk, to attend the 47th Annual Conference of the
International Institute of Municipal Clerks in Orlando,
Florida from May 22, 1993 through May 28, 1993, at a cost
not to exceed $1 , 467, subject to funds being approved in
the FY 1993-94 Budget .
(This expenditure will come from the FY 1993-94
budget . Sufficient funds are included in the proposed
budget . )
M) Consideration to authorize Nancy Carlson, Economic
Development Assistant, to attend the Annual Conference of
the National Council for Urban Economic Development in
Washington, D. C. from April 18, 1993 through April 21 ,
1993, at a cost not to exceed $1 , 400.
(To receive a $60 registration discount, approval was
granted subject to the Village Board approval on March 23,
1993 . This motion will confirm that approval .
(Sufficient funds are available in the budget for this
expenditure) .
N) Consideration to authorize Police Sergeant Dion J. Zinnel
to attend the School of Police Staff and Command at
Northwestern University, Evanston, IL, from March 29, 1993
until June 4, 1993, at a cost not to exceed $2,500.
(Sufficient funds are budgeted and available for this
purpose. )
Agenda for VB Meeting 3-23-93 •
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O) Consideration to authorize the payment of $10,235 . 84 to
O. C. Tanner Sales Company, Salt Lake City, Utah for
supplying service awards to be presented at the 1993 Annual
Awards Banquet in April , 1993 .
(Because the total cost of the items purchased
exceeded $5,000 Village Board approval is required.
(Sufficient funds are budgeted and available for this
expenditure. )
P) Consideration of the following:
-- To award a professional service contract to HTE,
Orlando, Florida for Phase One of the Utility Billing
System modification Project in an amount not to exceed
$15,360; and
-- To increase the FY 1992-93 Finance Department budget
by $15,360 to cover the costs for the contract work.
(The professional service contract covers
modification to the Village 's Water Billing System
Software. HTE is the vendor that designed the software
package. The full scope of the work is detailed in an
attached document from HTE) .
(The phase one work will be completed by the end
of this fiscal year) .
(A report from the Finance Director recommending
approval is attached. )
Q) Consideration to adopt ORDINANCE NO. 2289 (attached) ,
establishing May 11 , 1993 as the date for the inauguration
and commencement of terms for Elk Grove Village Municipal
officers to be elected at the April 20, 1993 municipal
election.
(Since the Municipal Election falls on April 20, the
last regularly scheduled Village Board meeting in April
(April 27) will be utilized to proclaim the results of
the election. The next regularly scheduled Village
Board Meeting (May 11 ) will, therefore, be established as
the date of inauguration and commencement of terms for the
newly elected officials. )
Agenda for VB Meting 3-23-93 •
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R) Consideration to adopt ORDINANCE NO. 2290 (attached)
granting a variation of Section 5 . 1 of the zoning Ordinance
as it pertains to minimum lot sizes in the I-2 zoned
district to permit the development of a 16, 000 square-foot
lot located at 2471 Brickvale Drive, Elk Grove Village.
(At the 319193 Village Board Meeting authorization
was given to the Village Attorney to prepare an ordinance
granting the zoning variation .
(This item is on the Unfinished Business (Village
Attorney) portion of the Agenda . No further action is
required on this item. )
S) Consideration to adopt RESOLUTION NO. 20-93 (attached)
determining the appropriateness for Class 6B status
pursuant to the Cook County real property classification
ordinance as amended January 1 , 1990 for certain real
estate owned by Grecian Delight Foods, Inc. , 1201 Tonne
Road, Elk Grove Village.
(Grecian Delight Foods, Inc. recently purchased an
industrial building at 1201 Tonne Road, which has been
vacant since March 1991 . Grecian Delight Foods plans to
renovate the 135,000 square-foot building and construct a
24,000 square-foot addition to the building.
(The property tax incentive allows a reduction from
36% of fair market value to 16% for an eight (8) year
period. The class 6 (B) status applies to the entire
building, including the renovations and addition.
(The new business will employ 150 people and add over
$2 million to the Village 's property tax base.
(A report from the Economic Development Assistant
recommending approval and a letter from Grecian Delight
Foods, Inc. , requesting the class 6B status are attached. )
T) Consideration to adopt RESOLUTION NO. 21-93 (attached)
authorizing the execution of Northern Illinois Police Alarm
System Agreement (NIPAS) and to rescind Resolution No.
54-83 Mutual Police Department Aid (Northwest Municipal
Conference) .
(The Village became a participant in the Northwest
Municipal Conference (NWMC) Police Mutual Aid Agreement in
1983 . The Northwest Municipal Conference is now
encouraging member municipalities to become members of the
Northern Illinois Police Alarm System (NIPAS) and to
rescind their agreement with the NWMC Mutual Police
Department Aid. The contents of the NIPAS agreement
contains similar provisions as the NWMC agreement but has
more communities involved in the program.
Agenda for VB Meting 3-23-93
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(The NIPAS Mutual Aid Agreement is a commitment by
many communities to provide police manpower and equipment
resources to neighboring communities in need during an
emergency situation . The agreement establishes a formal
mutual aid network and addresses the legal implications of
cross-community assistance as well .
(Approximately forty-four (44) municipalities were
members of NIPAS in early February. Several other NWMC
communities are currently in the process of joining NIPAS) .
Agenda for VB Muting 3-23-93
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
8 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a. Regulation of the Sale of Guns, Ammunition & Alcohol
b. Ordinance Regulating Flashing Signs
9 . PERSONNEL COMMITTEE
a . Americans with Disabilities Act Issues
b. Self-Insurance Health Care Plan Renewals
10.PLAN COMMISSION
a . Organization of Zoning Ordinance
11 . ZONING BOARD OF APPEALS
a . 2471 Brickvale Drive - variation to construct industrial
building on an undersized lot (P.H. 3-3-93) Docket 93-1
12 .REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a . Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. Illinois International Convention Center
f. NWMC Transportation Committee
13 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
14 . UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Village Attorney:
1 . At the 3-9-93 Village Board Meeting, the Village
Attorney was directed to prepare an ordinance
granting a zoning variation to allow the construction
of an industrial building on a 16,000 square-foot lot
at 2471 Brickvale.
C. Pending Action by Others:
15 .REPORT FROM VILLAGE MANAGER
16.NEW BUSINESS
17. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible to
individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later
than five days before the meeting.
Agenda for VB Meting 3-23-93 0
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c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri ,
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)
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