HomeMy WebLinkAboutAGENDA - 02/09/1993 - VILLAGE BOARD AGENDA Next ORD: 2287 (2288)
Next RES: 6-93 (10-93)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
February 9, 1993
Elk Grove Village
1 . Call to Order
2 . Invocation
3 . Approval of Minutes of January 26, 1993
4. President 's Report
5. Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Case Power Equipment,
Wheeling, Illinois to furnish one 1993 Case 590 Turbo
Loader/Backhoe in an amount not to exceed $41,914 .08,
including $4,500 discount applied on the trade-in of a 1970
case backhoe.
(The apparent low bidder, Lewis Equipment Company,
did not meet all the bid specifications. The bid motor is
12% under power from Village specifications so the unit
does not meet our required lift capacity. The second low
bidder, Power Equipment, bid proposal meets all bid
specifications.
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
B) Consideration to increase the purchase contract to award to
PIP Materials, Inc. Elk Grove, IL, by the Village Board on
April 28, 1992, to furnish gravel in an amount not to
exceed $2,970.
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(The contract was awarded on a low-bid "as needed"
basis for the gravel based on a unit price of $9.00 per
ton. The total amount of the contract was set at $20,250.
(More gravel is needed than originally estimated for
water and sewer maintenance and repair operations. Public
Works requests an increase in the contract to account for
the estimated amount of gravel needed through the end of
the Fiscal year.
(Sufficient funds are available for this increase.
(Reports from the Purchasing Agent and Director of
Public Works are attached) .
C) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Monroe Truck Equipment,
Monroe, WI, to remove an existing utility truck body and
fabricate and install an enclosed truck body in an amount
not to exceed $9,911 .
(The enclosed truck body will function as a
mobile workshop that will enable Public Works personnel to
perform on-site repairs. The workshop will contain
essential tools and materials for the necessary
repairs.
(The total cost ($9,911) includes the $500 discount
for the trade-in value of the existing utility truck body.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval are attached. )
D) Consideration to increase a professional services contract
awarded to Robert J. Leitner and Associates, Inc. by the
Village Board on June 23, 1992 in an amount not to exceed
$300 for land appraisal services in conjunction with Phase
II Biesterfield Road FAUS.
(The increase is needed to cover the cost of
providing an appraisal for an additional parcel of land for
which a temporary easement will be required.
(A report from the Director of Engineering and
Community Development, recommending approval, is attached. )
E) Consideration to concur with the signing of an application
by the Director of Public Works for a $40,000 grant to
plant additional parkway trees along the Biesterfield Road
corridor from Beisner Road to Arlington Heights Road.
(The grant application was filed with the Illinois
Department of Conservation for Small Business
Administration 's Natural Resource Development program. The
Grant is seeking $40,000 from the state to plant parkway
trees along the Biesterfield Road corridor. if the Grant
is received the Village will have to provide matching
funds.
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(A report from the Director of Public Works,
recommending approval, is attached. )
F) Consideration of a request (attached) from Alexian
Brothers Medical Center to waive the connection fee
associated with the connection of an 8-inch water line.
(The cost of the connection exceeds $25,000.
(it has been the past practice of the Village Board
to waive water connection fees for not-for-profit
organizations.
(A report from the Director of Engineering &
Community Development is attached. )
G) Consideration of the following:
-- to waive the formal bidding process; and
-- to award a purchase contract to Decision Data,
Itasca, IL, to purchase an eight (8) millimeter tape
drive in an amount not to exceed $7,050.
(The tape drive will be used to make back-up
files of our data processing files. Currently, the
computer operator performs this function during work
hours, requiring a minimum of one hour per day of
personnel time. The tape drive will perform this
function automatically during the night. The
automated system would save the Village the personnel
expense and decrease the amount of time spent by ITG
to monitor and correct problems that arise in our
current back up procedure.
(The automated tape system must be uniquely
designed to our current AS400 system. Finance,
therefore, requests to waive the formal bidding
process.
(The Finance Department solicited quotations and
reviewed the products of three vendors. It was
determined that Decision Data can best fit the
Village 's needs - at a reasonable price.
(Sufficient funds are available for this
purchase.
(Reports from the Director of Finance
recommending approval is attached. )
H) Consideration to concur with the Village Board's previous
authorization to grant variations to the Municipal Code on
the following for the grand opening of the Eagle Food
Store.
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-- Section 8-4-4B-1 to operate an illuminated rotating
beam sign on January 29, 30, and 31; and
-- Section 8-4-3-2 :I-2 for a special permit to allow a
temporary advertisement sign with the dimensions of 8
feet in length and 4 feet in height to announce the
Grand Opening of the Eagle Food Store from January 29
until March 1 .
(The temporary sign is currently being used to
advertise the Grand Opening of the Eagle Store in
Mallard Crossing Shopping Center until the
installation of the permanent pylon sign, which is
expected by March 1 . The rotating sign_was used in
conjunction with the temporary sign to advertise the
Grand Opening.
(Since permission for the sign variations was
needed prior to the Village Board Meeting, this will
confirm the granting of the variations. )
I) Consideration to enter into a professional service
contract to Integrated Technology Group (ITG) to supply
professional data processing services in an amount not to
exceed $144,000.
(At the 10/13192 Village Board Meeting the
Village Board increased the Finance Department 's Budget by
$144,000 for professional data processing services by ITG
through April 30, 1993. Since that time, Staff in
consultation with Trustee Gallitano, reviewed language of a
revised contract with ITG for performance measures and
warranty. After such review, the contract is now available
for Village Board action.
(The contract provides for data processing
services, including training of new staff, stabilizing
operations, and managing all data processing operations,
such as developing a data processing budget and performing
system maintenance.
(A total of $67,425 has been expended from the
contract for services from 10113192 to 1129193. The
remainder of the contract amount ($76,575) is available for
the months of March and April (end of Fiscal Year) .
(The contract will be distributed on Friday. )
J) Consideration to adopt RESOLUTION NO. 6-93 adopting the
Village of Elk Grove Village Smoking Policy.
(The Smoking Policy was amended to prohibit smoking
in the upper level of the Atrium.
(This item was discussed at the 1126/93 Committee of
the Whole Meeting. )
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K) Consideration to adopt RESOLUTION NO. 7-93 (attached) ,
adopting the official zoning map of the Village of Elk .
Grove Village as of 12-31-92 .
(The Village updates the zoning map annually,
reflecting the changes made during the previous calendar
year.
(A copy of the revised map is available in the Village
Clerk's office. )
L) Consideration to adopt RESOLUTION NO. 8-93 (attached)
rescinding RESOLUTION NO. 66-92 and authorizing the Village
President to execute an easement agreement with
Commonwealth Edison for right-of-way (north of Rockwood
Drive) .
(Resolution No 66-92 provided for the installation of
a 12" storm sewer across the Commonwealth Edison
Right-of-Way, north of Rockford Drive. The exact location
of the storm sewer in that agreement came into conflict
with a gas transmission main. The attached resolution
provides for an agreement to locate the storm sewer in the
same area without conflicting with other facilities.
(The sewer will serve as an outlet storm sewer from
the new detention basin the Village is constructing under
the Phase II Drainage Improvements Project behind Shadywood
Lane.
(A report from the Director of Engineering and
Community Development, recommending approval, is attached. )
M) Consideration to adopt ORDINANCE NO. 2287 (attached)
amending Title 8, Chapter 12, Section 8-12A-1E of the
Municipal Code of the Village of Elk Grove Village.
(The ordinance amends the new Municipal Code to
eliminate a conflict with respect to one lot subdivisions.
Under the former Municipal Code, one lot subdivisions were
exempt from review by the Plan Commission.
(This ordinance will amend the Municipal Code to
exempt one-lot subdivisions from Plan Commission review per
the past practice of the Village. In addition, JPZ
Committee review will be required for one lot subdivisions
as is our current practice. )
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REGULAR AGENDA
7. Consideration to adopt RESOLUTION No. 9-93 (attached) adopting
a Programs & Services Self Evaluation as required under the
Americans With Disabilities Act 1990.
(This item was reviewed by the Personnel Committee on
February 1 . A report on this topic was previously distributed.
(The public is to be allowed to comment upon the plan
prior to its adoption. )
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BOARDS AND COMMISSIONS
B . CAPITAL IMPROVEMENTS COMMITTEE
9 . JUDICIARY, PLANNING AND ZONING COMMITTEE
a. Regulation of the Sale of Guns, Ammunition & Alcohol
10. PERSONNEL COMMITTEE
a. Americans with Disabilities Act Issues
11 .PLAN COMMISSION
a . Organization of Zoning Ordinance _
12. ZONING BOARD OF APPEALS
a. 2471 Brickvale Drive - variation to construct industrial
building on an undersized lot (P.H. 2-3-93)
13.REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee
b. O'Hare Advisory Committee
C. Community Service Board
d. Suburban O 'Hare Commission
e. Illinois International Convention Center
f. NWMC Transportation Committee
14 .0RDINANCES, RESOLUTIONS AND COMMUNICATIONS
15.UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Village Attorney:
C. Pending Action by Others:
16.REPORT FROM VILLAGE MANAGER
17.NEW BUSINESS
18.ADJOURNMENT
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In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible to
individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later
than five days before the meeting.
c: Zettek (2) , Bosslet, Chernick, Czarnik, Gallitano, Petri,
Tosto, Parrin, Boffice, Cech, Ingebrigtsen, Engelbrecht,
MacArthur, Knickerbocker, Rummel, Farrell, Smith (2)
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