HomeMy WebLinkAboutAGENDA - 01/26/1993 - VILLAGE BOARD AGENDA Next ORD: 2285 (2287)
Next RES: 3-93 (6-93)
Recess: 9 p.m.
AGENDA
Regular Village Board Meeting
January 26, 1993
Elk Grove Village
1 . Call to Order
2 . Invocation
3. Approval of Minutes of January 12, 1993
4 . President 's Report
5. Accounts Payable Warrant
6. CONSENT AGENDA
A) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Turf Spray
Irrigation, Elk Grove, IL to furnish and to install an
extension to the existing sprinkler system at the Municipal
Complex in an amount not to exceed $8,000.
(The sprinkler system will be installed in the
parkways of the Municipal Complex. Turf Spray
Irrigation installed the existing sprinkler system at
the Municipal Complex.
(Sufficient funds are available for this
purchase.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
B) Consideration to extend the professional service contract
with Integrated Technology Group (ITG) to supply
professional data processing services for an
additional 30-day period at a cost not to exceed
$20,000.
(Reviews on the proposed language for a revised
contract with ITG are continuing. It is anticipated
that a final agreement can be brought before the
Village Board within the next 30 days.
Agenda for VB Mee'ping 1-26-93 •
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C) Consideration of the following:
-- To award a purchase contract to the lowest responsive
and responsible bidder for the purchase of a 1993 Ford
Taurus; in an amount not to exceed the bid price;
To decrease the Police Department 's budget and
increase the Village Manager's budget by the bid
amount.
(in lieu of purchasing the budgeted unmarked
squad car, the Village Manager's vehicle, which is a
full-sized Police packaged vehicle, will be
transferred to the Police Department. A down-sized
vehicle (without Police package equipment) .is being
purchased to replace the transferred vehicle. This
matter was previously discussed at the 11-24-92
Committee of the Whole Meeting.
(The bid opening is scheduled for Friday,
January 22 . That information will be distributed
to the Village Board on Friday. )
D) Consideration to award a professional services contract to
Midwest Wrecking Company, Chicago, Illinois, to demolish
and dispose of Pump House #1 and Reservoir #1 (Osborn Park)
in the amount not to exceed $10,900, and Pump House #5
(Walnut Lane) in an amount not to exceed $2,590 for a total
contract amount not to exceed $13,490.
(The demolition work for Osborn Park was
discussed at the August 18, 1992 Committee of the
Whole Meeting. This work is necessary to prepare the
site for transfer to the Park District .
(To take advantage of demolition cost
savings, the demolition of Pump House #5 was bid in
conjunction with the work at Osborn Park. Pump House
#5 was recently plugged and filled. The structure is
of no use to the Village and was scheduled for
demoliton in FY 93-94.
(Sufficient funds are available for this
expenditure.
(Reports from the Purchasing Agent and Director
of Public Works, recommending approval, are attached. )
E) Consideration to authorize the Director of Finance to
attend the 1993 GFOA Annual Conference to be held in
Vancouver, Canada, from May 1 , 1993 until May 5, 1993 in
the amount of $1 ,653, subject to funds being approved in
the FY 1993-94 budget.
Agenda for VB Meeting 1-26-93
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(A discount of $45 in registration fees can be
obtained if registration is made before January 29,
1993) .
F) Consideration to increase the debris hauling and disposal
contract awarded to PIF Materials, Elk Grove, IL by the
Village Board on April 28, 1992 in an amount not to
exceed $25,000.
(The contract was originally capped at $50,000.
It was awarded on a low-bid "as needed" basis for the
removal of debris on a unit price per cubic yard.
(More debris than usual has been removed due to
increased repairs to storm inlets, increased
replacement and excavation of water mains, and
more frequent street sweeping. Public Works
requests an increase in the contract to account for
the estimated amount of materials to be disposed of
through the end of the Fiscal Year.
(A report from the Director of Public Works,
recommending approval, is attached. )
G) Consideration of the following:
-- To increase the gasoline and diesel fuel contract
awarded to Bell Fuels, Inc. Palatine, IL by the
Village Board on September 8, 1992 in an amount not
11
to exceed $17;517. 48;
(The contract was first extended in August 1992
in the amount of $40,000 to allow the village time to
re-bid the contract. The amount needed for the
contract extension was underestimated in August and
the increase of $17,517. 48 will cover the final costs
under the contract. The Village awarded a new low bid
contract to Avalon Petroleum beginning December 1 ,
1992 .
H) Consideration to adopt RESOLUTION NO. 3-93
(attached)extending the agreement for funding
and development of the Illinois International
Convention Center to December 31 , 1994 .
(This item was discussed at the 1119193
Committee of the Whole Meeting. )
Agenda for VB Mee ing 1-26-93 •
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I) Consideration to adopt RESOLUTION No. 4-93 (attached)
authorizing the Village President to execute a first
amendment to an annexation agreement between the Village of
Elk Grove Village and Thomas R. Schreiner and the First
American Bank as Trustee under Trust Number 1-92-051 .
(The amendment relieves the property owner from
installing a sanitary sewer lift station and force
main to service his property and adjacent properties.
These improvements were installed by Hamilton Partners
under their annexation agreement. The amendment
reflects this change as well as provides for
reimbursement from the owner for the installation of
these improvements which benefit his property.
(This item is under the Unfinished Business
(Village Attorney) section of the agenda. No further
action -is necessary) .
J) Consideration of the following:
-- To adopt RESOLUTION NO. 5-93 (attached)
appropriating $673,458 from the FY 93-94 Motor Fuel
Tax Fund for the 1993 Street Maintenance Program;
-- To authorize the expenditure of $271 ,400 from the FY
93-94 General Corporate Fund for the program; and,
-- To Authorize staff to advertise for bids for work
included in the program.
(The Capital Improvements Committee reviewed the
1993 Street Maintenance Program on Monday, January 18,
1993 and recommends approval .
(A report from the Director of Public Works is
attached) .
K) Consideration to adopt ORDINANCE NO. 2285
(attached) amending the Municipal Code of the Village
of Elk Grove Village adopted May 12, 1992.
(The Municipal Code amendments reconcile certain
changes made between the new code adopted May 12, 1992
and the former code.
(This item was discussed at the 1-19-93 COW
Meeting) .
Agenda for VB Me•ng 1-26-93 •
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L) Consideration to adopt ORDINANCE NO. 2286
(attached) amending Title 2, Chapter 10, Section 2
Community Service Board of the Municipal Code.
(The Municipal Code is being amended to require
members of the Community Service Board to reside in
the Village. In addition, the amendment creates
the position of vice-chairperson and changes
the annual appointment of offices from March
to April of each year.
(These changes were requested by the Community
Service Board and were discussed at the 1-19-93 COW
Meeting. )
Agenda for VB Me ng 1-26-93
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE
8. _JUDICIARY, PLANNING AND ZONING COMMITTEE
a. Prohibit Sale of Guns, Ammunition & Alcohol - Ordinance
9. PERSONNEL COMMITTEE
a. Americans with Disabilities Act Issues
10.PLAN COMMISSION
a . Organization of Zoning Ordinance
11 . ZONING BOARD OF APPEALS
a. 2380 Brickvale Drive - variation to construct industrial
building on an undersized lot (P.H. 2-3-93)
12 .REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee
b. O 'Hare Advisory Committee
C. Community Service Board
d. Suburban O'Hare Commission
e. Illinois International Convention Center
f. NWMC Technical Transportation Planning Group
13 .ORDINANCES, RESOLUTIONS AND COMMUNICATIONS
14 . UNFINISHED BUSINESS
A. Pending Action by Village Board:
B. Pending Action by Village Attorney:
1 . At the 10113192 Village Board Meeting the Village
Attorney was directed to prepare an amendment to the
Schreiner Annexation Agreement .
C. Pending Action by Others:
15 .REPORT FROM VILLAGE MANAGER
16.NEW BUSINESS
17.ADJOURNMENT