HomeMy WebLinkAboutAGENDA - 07/16/2013 - VILLAGE BOARD AGENDA v�GgOYE 1111
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AGENDA
REGULAR VILLAGE BOARD MEETING
July 16, 2013
S:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (Reverend Andrew Kim, Northwest Presbyterian Church)
3.APPROVAL OF MINUTES OF June 18, 2013
4. MAYOR& BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: June 30, 2013 $ 923,611.26
July 16, 2013 $1,897,008.84
6. CONSENT AGENDA
a. Consideration to concur with prior authorization to waive permit fees (attached) for
temporary banners for the Living Hope Church's annual FamFest located at 777 Meacham
Road in the amount of$25.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
b. Consideration of a request from the Salvation Army, Emergency Disaster Services Office,
located at 1000 Pratt Boulevard to waive a vehicle sticker fee in the amount of$75.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recommending approval, is attached.)
c. Consideration of a request(attached) from Northwest Presbyterian Church located at 301
Ridge Avenue, to waive permit fees for the replacement of a concrete sidewalk with brick
pavers in the amount of$90.
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(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development, recommending approval, is
attached.)
d. Consideration to concur with prior authorization to waive fees for the Elk Grove Lions
Club for the cost of a food dealer license and a temporary water connection for the use of a
fire hydrant for non-firefighting purposes for the July 4 Fireworks Celebration for a total
fee waiver in the amount of$175.
(The amounts requested to be waived are for a food dealer license in the amount of$100,
and a fire hydrant deposit and connection fee of$75.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Deputy Director of Finance, recormnending approval, is attached.)
e. Consideration of a request(attached) from the Elk Grove Park District to waive
engineering permit fees for the installation of a concrete bench and bike pad, new
playground curbing, and a new ADA walk from the basketball court to the accessible
equipment at Mather Park at 1410 Armstrong Lane in the amount of$315.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Coimnunity Development, recommending approval, is
attached.)
f. Consideration of a request(attached) from the Elk Grove Park District to waive
engineering permit fees for the replacement of the asphalt surface of the inline skating rink
at Mead Park at 1769 Gibson Drive in the amount of$1,573.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(A report from the Director of Community Development,recommending approval, is
attached.)
g. Consideration to award a professional services contract to Civiltech Engineering of Itasca,
IL for design engineering and permitting of the Biesterfield Road Traffic Signal and Street
Light Upgrade Project in the amount of$19,000 from the ICRC Fund and $12,570 from
the Capital Projects Fund for a total contract amount of$31,570.
(A proposal was solicited from Civiltech Engineering of Itasca, IL for design engineering
and permitting services to develop plans, specifications and permit applications for work
.along Biesterfreld Road.
(The project will consist of the replacement of the existing traffic signal heads with LED
signal heads, the replacement of the existing emergency vehicle pre-emption equipment,
painting of the traffic signal poles and equipment between Arlington Heights Road and
Michigan Lane,painting of the street light poles between Arlington Heights Road and
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Rohlwing Road, and the installation of LED street name signs at the following signalized
locations; Arlington Heights Road, Commercial Drive, Wellington Avenue, Leicester
Road and Beisner Road.
(Civiltech Engineering has successfully completed design and construction engineering
services for numerous ICRC projects.
(In addition, they have demonstrated a vast knowledge of the State, County and Village
design standards and permitting process.
(Adequate funds are available in the ICRC Fund ($19,000) and Capital Projects Fund
($12,570) for a total amount of$31,570.
(A report from the Director of Public Works, recommending approval, is attached.)
h. Consideration of the following items related to the closing of the Fiscal Year 2013 Budget
and amendments to the adopted Fiscal Year 2014 Budget:
• Approval of a carryover increase to the Fiscal Year 2014 Budget for the carryover of
bond proceeds and outstanding encumbrances from the Fiscal Year 2013 Budget for a
total amount of$47,447,390;
• Approval of an interdepartmental budget transfer in the amount of$437,021 from the
Finance Department to the Police Department to cover Fiscal Year 2013 expenditures;
and
• Approval of a request to increase the Fiscal Year 2013 Recycling/Municipal Waste
Fund Budget in the amount of$43,110 to cover additional expenses related to the
Emerald Ash Borer Program.
(This is the fourteenth year that the Village has rolled unfilled-purchase orders for goods
and services into the new fiscal year budget. The amount of outstanding purchase orders
for goods and services from the FY2013 Budget totals $8,992,810.
(Fiscal Year 2013 bond refinancing and new issue proceeds are being carried forward in
the amount of$38,454,580.
(The majority of items being carried forward are ongoing or planned bond proceed
projects in the Water/Sewer Fund and ICRC.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(A report from the Director of Finance, recommending approval, is attached.)
i. Consideration to reject all bids for the Stevenson Swale Improvement Project in the
amount of$89,575.00.
(On Tuesday, July 2, the Village opened sealed bids for the Stevenson Swale
Improvement Project.
(The project consists of the clearing and regrading of the stone bottom ditch at Adlai
Stevenson School.
(Six (6) contractors obtained bid documents and two (2) contractors submitted a bid. The
lowest bid was received from Century Contractors of Bedford Park, Illinois in the amount
of$89,575.
(The Engineer's Estimate of Cost for the project was $59,460.
(The original estimate for the ditch cleaning work was between$20,000 and
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$30,000. Requirements by the Army Corps of Engineers and the North Cook County Soil
and Water Commission have increased the project scope. The wet weather experienced
this spring may also have played a role in a few contractors deciding not to bid on the
project. The project will be rebid.
(A report from the Director of Community Development, recommending approval, is
attached.)
j. Consideration of the following:
• To increase a contract to Powell Tree Care for the 2013 Emerald Ash Borer Tree
Removal Program by $515,000 from $210,000 to $725,000; and
• To increase the Recycling Fund by $610,000 to provide sufficient funds for tree
removal and restoration.
(An amended Parkway Tree Removal Agreement with Powell Tree Care, Inc. was
approved on January 24, 2012 with the option for two (2) annual renewals.
(The recently completed Ash tree survey identified 900 dead trees and 955 poor condition
trees. The tree removal program for 2013 has been modified to address the condition of
these trees.
(An emergency tree removal contract with Powell Tree Care in the amount of$210,000
was authorized on June 18, 2013.
(It is recommended that the contract with Powell be increased by$515,000 to a total
amount of$725,000 for the 2103 Tree Removal and Stump Grinding Program.
(In addition, it is requested that the FY 2014 Recycling Fund budget be increased by
$610,000 to provide sufficient funds for tree removal and restoration.
(A report from the Director of Public Works, recommending approval, is attached.)
k. Concur with prior authorization to adopt Ordinance No. 3344 amending Section 3-3-7,
Number of Licenses of the Village Code by increasing the number of Class "A" Liquor
Licenses from twenty-nine(29)to thirty-three (33) and decreasing the number of Class
"D" Liquor Licenses from four(4)to three (3).
(This Ordinance increases Class "A" Liquor Licenses from twenty-nine (29)to thirty-three
(33) licenses and decreases Class "D" Liquor Licenses from four (4) to three (3).)
1. Consideration to adopt Ordinance No. 3345 granting a variation from the Zoning Code
Section 3-7:1)(1) and Section 7-1 to permit the construction of an attached screen room
which would encroach approximately nine feet(9') into the required twenty foot(20') rear
yard setback on property located at 926 Wisconsin Lane.
(The Mayor and Board of Trustees concurred with the findings of the Zoning Board of
Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the June 18, 2013 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
m. Consideration to adopt Ordinance No. 3346 granting a variation from the Zoning Code
Section 3-7:1)(3)to permit the construction of a five foot(5') high fence extending
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approximately nine feet(9') beyond the nearest front corner of the principal building
located on an adjacent single-family residential lot for property located at 208 Fern Drive.
(The Mayor and Board of Trustees concur with the findings of the Zoning Board of
Appeals that sufficient hardship exists to justify granting the variation.
(This item was previously discussed at the June 18, 2013 Village Board Meeting and
currently appears as Unfinished Business under the Village Attorney.)
n. Consideration to adopt Resolution No. 33-13 (attached) accepting an Irrevocable Straight
Letter of Credit No. DC 112252US 14213 from Associated Bank, N.A.(Chicago) in the
amount of$90,000 expiring September 25, 2014 to guarantee the construction of public
improvements (watermain) at 2475 Touhy Avenue.
(This item accepts a Letter of Credit to guarantee the construction of public improvements
as part of the redevelopment of 2475 Touhy Avenue.
(A report from the Director of Community Development, recommending approval, is
attached.)
o. Consideration to adopt Resolution No. 34-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1099 Greenleaf Avenue.
(The Law Offices of Liston & Tsantilis, on behalf of HWZ Distribution, is seeking a Cook
County Class 6B for property at 1099 Greenleaf Avenue.
(The Applicant intends on purchasing the 78,007 square foot building and lease it to a
related entity called NexGen Building Supply.
(The Applicant will utilize the building for wholesale sales and warehousing of
construction material.
(The Applicant will consolidate operations from Schaumburg and Lombard to the site,
creating 33 new jobs.
(The Applicant has allotted $1,000,000 to refurbish the property including but not limited
to the warehouse and parking lot.
(Eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for more than twenty-four(24) months continuous
vacancy with a purchase for value.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing,recommending
approval, is attached.)
p. Consideration to adopt Resolution No. 35-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 520 Bennett Road.
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(The Law Offices of Sarnoff and Baccash, on behalf of their client Pencom, are requesting
a Cook County Class 6B property tax exemption for 520 Bennett Road.
(The Applicant, Pencom is a California based firm that distributes mechanical fasteners
and components for the technology market.
(This will be Pencom's first Illinois location and they plan to create five jobs.
(The Applicant has allotted between $15,000 and $20,000 for improvements to the 5,000
square foot building consisting of but not limited to new flooring, painting, and facade
improvements.
(The Applicant is applying for the 6B based on the occupation of an abandoned building
for more than twenty-four(24) months continuous vacancy with a purchase for value.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The eligibility requirements for 613 status are new construction,
substantial renovation or buildings that have been vacant for a period of time.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(A report from the Director of Business Development and Marketing,recormnending
approval, is attached.
q. Consideration to adopt Resolution No. 36-13 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 240 Stanley Street.
(Gullo International Development Corporation, Applicant, is requesting a Class 6B for
240 Stanley Street.
(The Applicant intends to lease the building to Caramax Corporation.
(Caramax is a distributer of commercial goods and will be relocating from Arlington
Heights creating 10 new jobs.
(The subject property consists of an approximately 5,880 square foot building.
(The Applicant has allotted $105,000 to refurbish the building including but not limited to
the warehouse floors, roof, office, and the parking lot.
(The Applicant is applying for the 613 based on the occupation of an abandoned building
for more than twenty-four(24) months continuous vacancy without a purchase for value
and special circumstances.
(The Class 6B classification is designed to encourage industrial development throughout
Cook County by offering a real estate tax incentive for the development of new industrial
facilities, the rehabilitation of existing industrial structures, and the industrial reutilization
of abandoned buildings. The eligibility requirements for 6B status are new construction,
substantial renovation or buildings that have been vacant fora period of time.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
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fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
r. Consideration to adopt Resolution No. 37-13 (attached) determining the appropriateness
for Class 613 status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 189 Gordon Street.
(Peric LLC, Applicant, is requesting a Class 6b Tax Abatement for the property they own
at 189 Gordon Street.
(The Applicant intends to lease the.building to Chicago Metro Construction.
(Chicago Metro Construction intends to relocate from their current location in Chicago and
create 25 newjobs.
(The Applicant previously updated the electrical service, resealed the parking lot, installed
two overhead doors, and painted the building in anticipation of a new tenant.
(The building is approximately 12,514 square feet.
(Eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves
occupation of an abandoned building for more than twenty-four(24) months continuous
vacancy with no purchase for value and special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(A report from the Director of Business Development and Marketing, recommending
approval, is attached.)
s. Consideration to adopt Resolution No. 3843 (attached) authorizing the Mayor and Village
Clerk to execute an extension of a parking lease agreement(Res. No. 56-03, 42-98, 46-93,
and 52-88) between the Village of Elk Grove Village and Commonwealth Edison (600
Landmeier Road).
(The parking lease agreement allows Village personnel and guests access to the existing
parking lot located west of the Public Works building at 600 Landmeier Road.
(The current lease agreement between ComEd and the Village expired August 31, 2008.
(ComEd began discussions with the Village in 2012 to renew the parking lease agreement.
(The Village and ComEd has agreed to a 10-year lease agreement which expires in 2022.
(A copy of the Parking Lease Agreement is available in the Village Clerk's Office.
(A recommendation from the Village Manager's Office, recommending approval, is
attached.)
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7. REGULAR AGENDA
B. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Kathleen Way Storm Sewer Improvements
d. 2013 Street/MFT Program
9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Door-to-Door Solicitors Ordinance
b. Pets Per Household
c. Resolution No. 39-13 approving the Plat of Resubdivision identified as Prologis
Resubdivision and Plats of Easement Vacation for property located at 1201 Kirk, 1401
Kirk and 2781-91 Katherine Way.
10.PERSONNEL COMMITTEE -Trustee Franke
11. RECYCLING &WASTE COMMITTEE-Trustee Feichter
12.INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
14. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees
Lissner/Petri
a. Master Plan to Revitalize the Business Park
b. Railroad Crossings
15.YOUTH COMMITTEE -Trustee Franke
16.PARADE COMMITTEE.-Trustee Czarnik
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17.HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE-Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19.SPECIAL EVENTS COMMITTEE - Mayor Johnson
20.TOUR OF ELK GROVE UPDATE- Mayor Johnson
21. PLAN COMMISSION -Village Manager Rummel
a. PC Docket 12-8 - Public Hearing to consider a text amendment to Section 7E-3:A
pertaining to Special Uses in Industrial Districts to permit indoor teaching and training
facilities for a variety of sports and athletic disciplines. (PH 11-28-2012)
22.ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 13-4 - Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on property located at 1794 Hampshire Drive (PH
6-20-2013)
b: ZBA Docket 13-5 -Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on property located at 1117 Somerset Lane. (PH
7-11-2013)
c. ZBA Docket 13-6 -Public Hearing to consider a petition for a variation from the
provisions of the Elk Grove Village Zoning Ordinance as it pertains to permitted locations
for fences in residential zoning districts on property located at 1395 Cumberland Circle
West. (PH 7-11-2013)
23. REPORT FROM VILLAGE MANAGER
24. REPORT FROM VILLAGE CLERK
25. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents granting a variation of Section 3-
7:1)(1) and Section 7-1 of the Zoning Ordinance to permit the construction of an attached
screen room on property located at 926 Wisconsin Lane.
b. Village Attorney- Prepare the necessary documents granting a variation of Section 3-
7:1)(3) of the Zoning Ordinance as it pertains to permitted locations for fences on property
located at 208 Fern Drive.
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26• NEW BUSINESS
27.ADJOURNMENT
28. PUBLIC COMMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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